Front Desk Administrator
Not Disclosed•Full-TimeOn-site
location_on5950, Old Washington Road, West Elkridge, Elkridge, Howard County, Maryland, 21075, United States
About the Team
Hobbs & Associates is a member of the AIR Control Concepts family, specializing in providing heating, ventilation, and air conditioning (HVAC) products and engineering services. We serve commercial and industrial building contractors, architectural design firms, and business owners. Our collaborative approach helps bring lasting community infrastructure to life, including schools, universities, hospitals, military and municipal buildings, entertainment venues, hotels, and multi-family residences.
About the Role
We are seeking a reliable Front Desk Administrator to join our team in Elkridge, MD. In this role, you will ensure the rest of the staff has adequate support to work efficiently. You will be the face of our office, coordinating communications, organizing databases, and managing the daily flow of operations. The ideal candidate is self-motivated, trustworthy, and competent in prioritizing tasks with little supervision. Your contributions will be vital in driving sustainable growth and ensuring the smooth running of our company's offices.
Hiring Process
Interested candidates are encouraged to apply directly through our website or the job portal. The selection process focuses on identifying individuals who align with our collaborative culture and possess the necessary administrative expertise.
Equal Opportunity
Hobbs & Associates provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications. The company complies with disability laws and provides reasonable accommodations to qualified individuals.
Work location
Work model: On-site
5950, Old Washington Road, West Elkridge, Elkridge, Howard County, Maryland, 21075, United States
Elkridge, Maryland
Key Responsibilities
- check_circleCoordinate office activities and operations to ensure efficiency and compliance
- check_circleManage sales executive target communications and meetings
- check_circleSupport budgeting and bookkeeping procedures
- check_circleAssist the bid coordinator with managing incoming opportunities
- check_circleSubmit timely reports and prepare presentations or proposals
- check_circlePlan and manage events for customer trips and outings
- check_circleManage phone calls, emails, letters, and package correspondence
- check_circleManage agendas, travel arrangements, and appointments for upper management
- check_circleCreate and update personnel, financial, and operational records
- check_circleHandle all branch-level expenses and financial reporting
- check_circleOversee all branch-level communications and vendor partner interactions
Requirements
- verifiedHigh school diploma
- verifiedBS/BA in office administration or related field preferred
- verifiedProven experience as an office administrator or relevant role
- verifiedFamiliarity with basic accounting principles
- verifiedExcellent knowledge of MS Office and office management software (ERP etc.)
- verifiedQualifications in secretarial studies an advantage
Nice to Have
Qualifications in secretarial studies. BS/BA in office administration or relevant field.
Benefits & Perks
check_circleMedical, dental, vision, and life insurance coveragecheck_circle401(k) retirement plan with company matchcheck_circleShort-term and long-term disability coveragecheck_circlePaid time off (PTO) and paid holidaysEmployee assistance program (EAP)
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Skills, education and keywords
Skills: MS Office, Erp, Office Management Software, Budgeting, Bookkeeping, Accounting Principles.
Education: High school diploma; BS/BA in office administration or relevant field is preferred.
Frequently asked questions about Front Desk Administrator at AIR Control Concepts
What does a Front Desk Administrator at AIR Control Concepts do?expand_more
In this Front Desk Administrator at AIR Control Concepts role, you will coordinate office activities and operations to ensure efficiency and compliance; manage sales executive target communications and meetings; support budgeting and bookkeeping procedures; and assist the bid coordinator with managing incoming opportunities.
What are the requirements for this Front Desk Administrator role?expand_more
AIR Control Concepts is looking for candidates who meet the following requirements: High school diploma; BS/BA in office administration or related field preferred; Proven experience as an office administrator or relevant role; Familiarity with basic accounting principles; Excellent knowledge of MS Office and office management software (ERP etc.); and Qualifications in secretarial studies an advantage.
Where is the Front Desk Administrator role at AIR Control Concepts located?expand_more
Front Desk Administrator at AIR Control Concepts is based in 5950, Old Washington Road, West Elkridge, Elkridge, Howard County, Maryland, 21075, United States. This is a on-site role.
Is this Front Desk Administrator job remote, hybrid, or on-site?expand_more
AIR Control Concepts has listed this Front Desk Administrator role as on-site.
How much experience is required for this Front Desk Administrator role?expand_more
Candidates for Front Desk Administrator at AIR Control Concepts should have mid level.
What skills do you need for the Front Desk Administrator role at AIR Control Concepts?expand_more
Key skills for Front Desk Administrator at AIR Control Concepts include MS Office; Erp; Office Management Software; Budgeting; Bookkeeping; and Accounting Principles.
What education is required for Front Desk Administrator at AIR Control Concepts?expand_more
Educational requirements for this role: High school diploma; BS/BA in office administration or relevant field is preferred.
What category does the Front Desk Administrator role belong to?expand_more
Front Desk Administrator at AIR Control Concepts is part of the admin job category on Recrutus.