Fiscal Specialist
Not Disclosed•Full-TimeOn-site
location_on3014, Round Top Drive, Mānoa, East Honolulu, Honolulu, Honolulu County, Hawaii, 96822, United States
About the Role
The Fiscal Specialist serves as a critical financial partner within the College of Tropical Agriculture and Human Resilience (CTAHR) Administrative Services. Based at the University of Hawaii at Manoa, this permanent, full-time position supports the fiscal integrity of the college by managing complex extramural grants, state funds, and federal accounts. The role acts as a bridge between Principal Investigators, departmental leadership, and the Office of Research Services, ensuring that financial operations align with rigorous compliance standards.
In this capacity, you will not only generate essential financial reports but also serve as a lead functional advisor, guiding faculty through budget preparation, proposal development, and cost-sharing obligations. The position requires a proactive approach to monitoring expenditures, resolving complex accounting discrepancies, and developing internal procedures that enhance operational efficiency. As a working supervisor, you will also oversee designated personnel, fostering a collaborative environment dedicated to accurate and timely financial stewardship.
How to Apply
To be considered for this position, complete applications and all required document attachments must be submitted via the NeoGov portal by June 11, 2026, at 11:59 PM HST. Incomplete applications will not be reviewed by the hiring committee.
Required Application Materials:
- Cover Letter: Clearly indicate how you satisfy the minimum qualifications and any desirable qualifications.
- Resume/CV: A detailed professional history.
- References: Names and contact information (including email addresses) for three professional references.
- Transcripts: Official transcripts or original documentation confirming your degree. Copies are acceptable for the application, but official transcripts sent directly from the institution are required upon hire. Note: Diplomas alone are not accepted.
Important Notes:
- Please redact any confidential data (e.g., Social Security numbers, dates of birth) from your documents.
- If you have not used NeoGov before, you will need to create an account prior to applying.
- For inquiries, please contact Katrina Kruhm at kkruhm@hawaii.edu.
Equal Opportunity & Workplace Culture
The University of Hawaii is an Equal Opportunity Institution committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. We strive to foster a diverse and inclusive community where all individuals can thrive.
Additional Information:
- ADA Accommodations: The University complies with the Americans with Disabilities Act. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact the EEO coordinator directly.
- Background Checks: Employment is contingent on satisfying employment eligibility verification requirements, reference checks, and, for certain positions, criminal history record checks.
- Collective Bargaining: In accordance with the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. External or non-BU 08 applicants may not be considered for some vacancies.
- Campus Security: Annual campus crime statistics are available in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
Work location
Work model: On-site
3014, Round Top Drive, Mānoa, East Honolulu, Honolulu, Honolulu County, Hawaii, 96822, United States
East Honolulu, Hawaii
Key Responsibilities
- check_circleGenerate financial reports for extramural grants, state, and federal agencies
- check_circleAdvise faculty on budget preparation and ensure compliance with university and funding agency policies
- check_circleEstablish accounts and monitor financial transactions for extramural contracts and grants
- check_circleSupervise the distribution and review of FTE certifications and address discrepancies with PIs
- check_circleDevelop and implement internal fiscal procedures to ensure compliance with applicable regulations
- check_circleMonitor cost-sharing requirements and assist PIs in determining financial obligations
- check_circleServe as lead Fiscal Analyst and working supervisor for designated units and personnel
- check_circleMonitor special tuition, revolving, and general funds by reviewing accounts and approving expenditures
Requirements
- verifiedBaccalaureate degree in business or related field
- verified3 years of progressively responsible professional experience in business administration and/or accounting
- verifiedWorking knowledge of office management and/or accounting principles
- verifiedWorking knowledge of applicable federal and state laws, rules, regulations
- verifiedAbility to operate a personal computer and word processing software
Nice to Have
The incumbent may recommend or establish policy and procedures applicable to an assignment. The incumbent works independently without close supervision and performs most assignments with instructions as to the general results expected. Guidance is given on unusual or complex problems and procedures as needed.
Similar Job Opportunities
Skills, education and keywords
Skills: Business Administration, Accounting, Office Management, Word Processing Software, Personal Computer.
Education: Bachelor's in business or related field, or equivalent combination of education and experience.
Frequently asked questions about Fiscal Specialist at The Office of Innovation and Commercialization, University of Hawaii System
What does a Fiscal Specialist at The Office of Innovation and Commercialization, University of Hawaii System do?expand_more
In this Fiscal Specialist at The Office of Innovation and Commercialization, University of Hawaii System role, you will generate financial reports for extramural grants, state, and federal agencies; advise faculty on budget preparation and ensure compliance with university and funding agency policies; establish accounts and monitor financial transactions for extramural contracts and grants; and supervise the distribution and review of fte certifications and address discrepancies with pis.
What are the requirements for this Fiscal Specialist role?expand_more
To qualify for the Fiscal Specialist at The Office of Innovation and Commercialization, University of Hawaii System position, applicants should have: Baccalaureate degree in business or related field; 3 years of progressively responsible professional experience in business administration and/or accounting; Working knowledge of office management and/or accounting principles; Working knowledge of applicable federal and state laws, rules, regulations; and Ability to operate a personal computer and word processing software.
Where is the Fiscal Specialist role at The Office of Innovation and Commercialization, University of Hawaii System located?expand_more
Fiscal Specialist at The Office of Innovation and Commercialization, University of Hawaii System is based in 3014, Round Top Drive, Mānoa, East Honolulu, Honolulu, Honolulu County, Hawaii, 96822, United States. This is a on-site role.
Is this Fiscal Specialist job remote, hybrid, or on-site?expand_more
The Office of Innovation and Commercialization, University of Hawaii System has listed this Fiscal Specialist role as on-site.
How much experience is required for this Fiscal Specialist role?expand_more
Fiscal Specialist at The Office of Innovation and Commercialization, University of Hawaii System typically requires 3+ years of relevant experience at the mid level level.
What skills do you need for the Fiscal Specialist role at The Office of Innovation and Commercialization, University of Hawaii System?expand_more
Key skills for Fiscal Specialist at The Office of Innovation and Commercialization, University of Hawaii System include Business Administration; Accounting; Office Management; Word Processing Software; and Personal Computer.
What education is required for Fiscal Specialist at The Office of Innovation and Commercialization, University of Hawaii System?expand_more
Educational requirements for this role: Bachelor's in business or related field, or equivalent combination of education and experience.
What category does the Fiscal Specialist role belong to?expand_more
Fiscal Specialist at The Office of Innovation and Commercialization, University of Hawaii System is part of the accounting & finance job category on Recrutus.