Executive Staff Assistant Pending Board Approval
Not Disclosed•Full-TimeOn-site
location_onWestside Baptist Church, Northwest 98th Terrace, Broadmoor, Alachua County, Florida, 32606, United States
About the Role
This position serves as a highly specialized and complex administrative support role for the Alachua County Board of County Commissioners (BoCC) and the County Manager's Office. The incumbent acts as a critical gatekeeper, managing the flow of information and inquiries between the public, county departments, and senior leadership. The role requires a high degree of independence to make decisions in accordance with established policies while maintaining a positive, customer-service-focused approach that aligns with the county's core values of integrity, honesty, respect, and accountability.
In this capacity, you will manage the daily operations of the office, including handling complex correspondence, maintaining filing systems, and coordinating schedules for the County Manager and Board members. The position is classified as "emergency essential," meaning employees are required to work during declared disasters or emergencies to ensure continuity of critical government functions. Success in this role depends on the ability to prioritize multiple tasks, manage time effectively, and interact professionally with a diverse range of stakeholders.
Hiring Process & Application Instructions
Skills Testing Requirement
Applicants must meet minimum qualifications and submit passing scores on specific skills assessments to be referred for the next step in the recruitment process. The required assessments include Microsoft Excel, Microsoft Word, MS PowerPoint, and a typing test (minimum 35 words per minute).
- Testing Location: Tests can be taken in person or remotely through CareerSource North Central Florida.
- Scheduling: Contact CareerSource North Central Florida at assessment@careersourcencfl.com to arrange testing.
- Submission: Passing scores must be emailed to the Alachua County Human Resources Office at achr@alachuacounty.us no later than five business days after the job posting closes.
- Validity: Test scores are valid for a period of two years from the date of testing. CareerSource North Central Florida is not responsible for submitting scores to the HR Office.
Additional Requirements
Successful completion of all applicable pre-hire and ongoing background checks is required. Applicants within six months of meeting the minimum education or experience requirements may be considered for trainee status.
Equal Opportunity & Culture
Alachua County advocates for building an organizational culture through aligning decisions with core values including integrity, honesty, respect, diversity, innovation, accountability, and communication. We are committed to providing excellent internal and external customer service and fostering an environment where employees can work independently with professionalism and a sense of urgency.
Work location
Work model: On-site
Westside Baptist Church, Northwest 98th Terrace, Broadmoor, Alachua County, Florida, 32606, United States
Florida
Key Responsibilities
- check_circleEstablish and maintain electronic and hard copy filing systems and retrieve files
- check_circleCompile documents for public record requests and process proclamation requests
- check_circleAssist in reviewing public complaints and prepare responses with background information
- check_circleManage calendars and coordinate travel arrangements for County Manager and Board members
- check_circleServe as gatekeeper by referring citizens to appropriate Deputy or Assistant County Managers
- check_circlePrepare correspondence, reports, forms, and transcribe meeting minutes
- check_circleMaintain office supplies inventory and coordinate conference room setups with Facilities
Requirements
- verifiedHigh school diploma or equivalent
- verified3 years general office/clerical or customer service experience
- verified35 wpm typing speed
- verifiedPassing score on Microsoft Excel, Word, PowerPoint, and typing skills assessment
- verifiedSuccessful completion of background checks
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Skills, education and keywords
Skills: Microsoft Excel, Microsoft Word, MS Powerpoint, Typing.
Education: High school diploma or equivalent required.
Frequently asked questions about Executive Staff Assistant Pending Board Approval at Alachua County Property Appraiser
What does a Executive Staff Assistant Pending Board Approval at Alachua County Property Appraiser do?expand_more
In this Executive Staff Assistant Pending Board Approval at Alachua County Property Appraiser role, you will establish and maintain electronic and hard copy filing systems and retrieve files; compile documents for public record requests and process proclamation requests; assist in reviewing public complaints and prepare responses with background information; and manage calendars and coordinate travel arrangements for county manager and board members.
What are the requirements for this Executive Staff Assistant Pending Board Approval role?expand_more
Alachua County Property Appraiser is looking for candidates who meet the following requirements: High school diploma or equivalent; 3 years general office/clerical or customer service experience; 35 wpm typing speed; Passing score on Microsoft Excel, Word, PowerPoint, and typing skills assessment; and Successful completion of background checks.
Where is the Executive Staff Assistant Pending Board Approval role at Alachua County Property Appraiser located?expand_more
Executive Staff Assistant Pending Board Approval at Alachua County Property Appraiser is based in Westside Baptist Church, Northwest 98th Terrace, Broadmoor, Alachua County, Florida, 32606, United States. This is a on-site role.
Is this Executive Staff Assistant Pending Board Approval job remote, hybrid, or on-site?expand_more
Alachua County Property Appraiser has listed this Executive Staff Assistant Pending Board Approval role as on-site.
How much experience is required for this Executive Staff Assistant Pending Board Approval role?expand_more
Executive Staff Assistant Pending Board Approval at Alachua County Property Appraiser typically requires 3+ years of relevant experience at the mid level level.
What skills do you need for the Executive Staff Assistant Pending Board Approval role at Alachua County Property Appraiser?expand_more
Key skills for Executive Staff Assistant Pending Board Approval at Alachua County Property Appraiser include Microsoft Excel; Microsoft Word; MS Powerpoint; and Typing.
What education is required for Executive Staff Assistant Pending Board Approval at Alachua County Property Appraiser?expand_more
Educational requirements for this role: High school diploma or equivalent required.
What category does the Executive Staff Assistant Pending Board Approval role belong to?expand_more
Executive Staff Assistant Pending Board Approval at Alachua County Property Appraiser is part of the admin job category on Recrutus.
About Alachua County Property Appraiser
Alachua County Property Appraiser operates within the Government Administration sector, headquartered in Gainesville, FL. The agency's primary mission involves the equitable administration of property taxation laws and the delivery of quality services to residents. Under the leadership of Property Appraiser Ayesha Solomon, who assumed office in 2020, the organization focuses on maintaining best practices in property assessment and public service delivery.
The agency maintains an active social media presence that functions as a limited public forum. This platform is subject to strict moderation policies to ensure content remains relevant and safe. Posts containing obscenity, personal identifying information, discriminatory language, threats, or commercial advertising are subject to removal. Additionally, the agency does not endorse political campaigns or candidates through these channels.
In adherence to Florida Public Records Law, all communications on the agency's social media sites, whether posted by the administration or received from citizens, are considered public records. The department is responsible for managing these records and responding accurately to any public records requests regarding social media content. This approach ensures transparency and compliance with state regulations while facilitating open communication with the community.
Browse more roles: All Alachua County Property Appraiser jobs, admin jobs on Recrutus.