Executive Assistant to the Provost
Not Disclosed•Full-TimeOn-site
location_onOrtega Common, Montecito, Centerville District, Fremont, Alameda County, California, 94536, United States
About San Francisco Bay University
San Francisco Bay University (SFBU) is a nonprofit, WASC-accredited institution located in the heart of Silicon Valley in Fremont, California. Our mission is to offer inclusive, innovative, and inspirational education for lifelong careers, with a vision to set the standard as a national model of higher education in service of the common good.
At SFBU, students come first. We prioritize their needs by fostering personal engagement among students, faculty, and staff. We are deeply committed to providing affordable, quality education and upholding a culture of diversity, equity, inclusion, and social justice.
About the Role
We are seeking an innovative and experienced Executive Assistant to support the leadership of Academic and Student Affairs. This role serves as a strategic partner to the Provost, Associate Provost, Dean of Students, Senior Director of Wellness, Director of Academic Operations, and Department Chairs.
As the Executive Assistant, you will be the backbone of efficient operations within these offices. You will handle a broad spectrum of administrative, budgetary, and executive support tasks, requiring exceptional organizational, communication, and project management skills. The position demands a high level of discretion and professionalism as you manage complex calendars, oversee significant budgets, and facilitate strategic initiatives. This is an in-person, full-time role based in Fremont, CA, designed for a proactive professional who thrives in a fast-paced, high-volume environment.
Hiring Process
To apply, please visit our official careers page. If you require assistance during the application or interview process due to a disability, please contact SFBU Human Resources directly.
Equal Opportunity
SFBU is an Equal Opportunity / Affirmative Action Employer. We are committed to providing equal employment opportunities for all employees and applicants. We do not discriminate in employment opportunities or practices based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, or any other characteristic protected by law.
Work location
Work model: On-site
Ortega Common, Montecito, Centerville District, Fremont, Alameda County, California, 94536, United States
Fremont, California
Key Responsibilities
- check_circlePlan and manage administrative and academic travel logistics including booking and budget tracking
- check_circlePrepare and monitor Academic and Student Affairs budgets including expense reports and financial reporting
- check_circleDraft and edit high-level correspondence, reports, and briefing documents for leadership
- check_circleManage procurement processes for specialized equipment and materials for academic projects
- check_circleOrganize high-level university events such as academic retreats, expositions, and job interviews
- check_circleScreen candidates for job positions, pre-assess qualifications, and organize interviews
- check_circleCoordinate contracts and payments for independent contractors and external service providers
- check_circleMonitor and update inventory and asset records for equipment and supplies purchased
- check_circleMaintain and optimize calendars for administrators including scheduling meetings and special events
Requirements
- verifiedBachelor's degree required
- verifiedAt least 5 years of administrative experience
- verifiedProficiency in Microsoft 365
- verifiedProficiency in Google Suite
- verifiedProficiency in project management tools (e.g., Asana)
Nice to Have
Master's degree. Experience supporting academic leadership or governing boards.
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