Administrative Coordinator
Not Disclosed•Full-TimeOn-site
location_onRenaissance Seattle Hotel, 515, Madison Street, Central Business District, First Hill, Seattle, King County, Washington, 98104, United States
About the Role
The Administrative Coordinator serves as a vital operational hub, providing day-to-day support across finance, operations, and business stakeholders. This position is critical for ensuring the accurate processing of financial documents, the timely coordination of internal requests, and the smooth execution of administrative workflows. You will act as the primary point of contact for internal inquiries, bridging gaps between cross-functional partners to resolve bottlenecks and maintain efficient documentation flows.
In this fast-paced environment, you will manage a diverse array of priorities, from tracking checks and financial records to coordinating timesheet submissions. Success in this role requires a proactive mindset, the ability to operate independently with minimal supervision, and a strong commitment to confidentiality when handling sensitive financial and employee information. You will be expected to identify missing information before it becomes an issue, ensuring that leadership and finance teams always have the accurate data they need.
Location & Requirements
This role is based in the Seattle Metro area and requires a valid Washington driver's license and access to a working automobile to support on-site operational needs.
Application Process
We are looking for candidates with specific experience in financial administration or operations, rather than general office support. If you have a proven track record of handling confidential documents, managing timesensitive requests, and interacting comfortably with multiple stakeholders and leadership teams, we encourage you to apply.
Work location
Work model: On-site
Renaissance Seattle Hotel, 515, Madison Street, Central Business District, First Hill, Seattle, King County, Washington, 98104, United States
Seattle, Washington
Key Responsibilities
- check_circleServe as primary point of contact for internal administrative requests
- check_circleCoordinate day-to-day operational tasks across multiple teams
- check_circleMaintain organized records of administrative and financial documentation
- check_circleProcess, track, and distribute financial documents such as checks and confirmations
- check_circleCoordinate timesheet requests and follow up with employees for timely submissions
- check_circleCommunicate status updates to internal teams and distribution lists
- check_circleLiaise with cross-functional partners to support operational initiatives
- check_circleFollow established processes to ensure compliance with internal controls
- check_circleAssist in improving documentation flow, tracking mechanisms, and response timelines
- check_circleEnsure confidentiality and proper handling of sensitive financial and employee information
Requirements
- verifiedAssociates degree or equivalent practical experience
- verifiedResides in Seattle Metro area
- verified2–4+ years administrative, operations, or coordinator experience
- verifiedWA driver's license
- verifiedComplete access to a working automobile
Nice to Have
Experience supporting finance, payroll, or operations teams. Familiarity with timesheet management, invoice/check tracking, or financial documentation workflows. Experience working in a distributed or cross-functional corporate environment. Proficiency with Microsoft 365 tools (Outlook, Excel, Teams, SharePoint).
