Executive Assistant, Finance with Security Clearance
Not Disclosed•Full-TimeOn-site
location_on23, Fowell Avenue, Ward 6, Nashua, Hillsborough County, New Hampshire, 03060, United States
About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace, and security company. Our mission is ambitious yet clear: improving the future and protecting lives. We defend national security with breakthrough technology, superior products, and intelligence solutions.
Electronic Systems (ES) is the global innovator behind our game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities span from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, making a significant impact for our customers and the communities we serve.
About the Role
This position serves as the administrative focal point for the Finance Function, providing specialized support to the VP of Finance and assisting other members of the Finance team. As an experienced Executive Assistant, you will act as a critical liaison, managing high-level contacts and sensitive information with the utmost tact, diplomacy, and discretion.
Your day-to-day impact involves coordinating complex logistics for domestic and international travel, managing executive calendars, and facilitating conferences and events. You will set up and maintain collaboration systems among the leadership team, ensuring seamless communication across internal and external stakeholders. This role requires a proactive approach to problem-solving, allowing you to prioritize a dynamic workload and ensure all tasks and deadlines are met with precision.
Hiring Process
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled or a qualified pool of candidates is identified.
Equal Opportunity Employer
BAE Systems is an equal opportunity employer. We are committed to building a diverse workforce and fostering an inclusive culture where everyone can thrive.
Work location
Work model: On-site
23, Fowell Avenue, Ward 6, Nashua, Hillsborough County, New Hampshire, 03060, United States
Nashua, New Hampshire
Key Responsibilities
- check_circleProvide confidential administrative support to the VP of Finance and leadership team
- check_circleMaintain the VP calendar and coordinate meetings and appointments
- check_circleMaintain soft and hard copy records with the highest level of confidentiality
- check_circleDevelop presentations and business documents as required
- check_circleTrack meeting and action items through completion
- check_circleCoordinate logistics for conferences, meetings, and events including catering
- check_circleCoordinate extensive domestic and international travel and expense reporting
- check_circleSet up and maintain collaboration systems among the leadership team
- check_circleManage communications with executive-level internal and external customers
Requirements
- verifiedPrior experience working as an Executive Assistant in a large, dynamic, fast-paced, corporate setting
- verifiedProficiency in Microsoft Office applications: Teams, Word, Excel, PowerPoint, and Outlook
- verifiedCertified administrative professional (Preferred)
- verifiedFormal training in Microsoft Office Suite and Microsoft 365 (Preferred)
Nice to Have
Certified administrative professional. Formal training in Microsoft Office Suite and Microsoft 365.
Benefits & Perks
check_circleHealth, dental, and vision insurancecheck_circleHealth savings accountscheck_circle401(k) savings plancheck_circleDisability coverageLife and accident insurance
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Frequently asked questions about Executive Assistant, Finance with Security Clearance at BAE Systems
What does a Executive Assistant, Finance with Security Clearance at BAE Systems do?expand_more
A Executive Assistant, Finance with Security Clearance at BAE Systems is responsible for the following: Provide confidential administrative support to the VP of Finance and leadership team; Maintain the VP calendar and coordinate meetings and appointments; Maintain soft and hard copy records with the highest level of confidentiality; and Develop presentations and business documents as required.
What are the requirements for this Executive Assistant, Finance with Security Clearance role?expand_more
BAE Systems is looking for candidates who meet the following requirements: Prior experience working as an Executive Assistant in a large, dynamic, fast-paced, corporate setting; Proficiency in Microsoft Office applications: Teams, Word, Excel, PowerPoint, and Outlook; Certified administrative professional (Preferred); and Formal training in Microsoft Office Suite and Microsoft 365 (Preferred).
Where is the Executive Assistant, Finance with Security Clearance role at BAE Systems located?expand_more
Executive Assistant, Finance with Security Clearance at BAE Systems is based in 23, Fowell Avenue, Ward 6, Nashua, Hillsborough County, New Hampshire, 03060, United States. This is a on-site role.
Is this Executive Assistant, Finance with Security Clearance job remote, hybrid, or on-site?expand_more
BAE Systems has listed this Executive Assistant, Finance with Security Clearance role as on-site.
How much experience is required for this Executive Assistant, Finance with Security Clearance role?expand_more
Candidates for Executive Assistant, Finance with Security Clearance at BAE Systems should have mid level.
What skills do you need for the Executive Assistant, Finance with Security Clearance role at BAE Systems?expand_more
Key skills for Executive Assistant, Finance with Security Clearance at BAE Systems include Microsoft Office; Microsoft 365; Sharepoint; Teams; Word; Excel; Powerpoint; and Outlook.
What category does the Executive Assistant, Finance with Security Clearance role belong to?expand_more
Executive Assistant, Finance with Security Clearance at BAE Systems is part of the admin job category on Recrutus.