Executive Administrative Assistant (CEO Office)
Not Disclosed•Full-TimeOn-site
location_on99, North Main Street, Lauderdale Courts, Memphis, Shelby County, West Tennessee, Tennessee, 38103, United States
About the Role
The Executive Administrative Assistant serves as a strategic partner to the Office of the Chairman, President, and CEO. This role is designed to ensure seamless operations and alignment with the company's strategic objectives by working closely with the Sr. Executive Assistant. The position demands strong judgment, impeccable organization, and clear communication to manage multiple priorities in a fast-paced environment.
As a key liaison among executives, board members, associates, and external stakeholders, you will act as a gatekeeper and facilitator. Your day-to-day involves managing complex calendars across time zones, preparing executive-ready materials, and coordinating detailed travel itineraries. You will provide real-time support during travel, resolve issues promptly, and ensure the smooth execution of board and executive leadership meetings both onsite and offsite.
About First Horizon Corporation
First Horizon Corporation is a leading regional financial services company dedicated to helping clients, communities, and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, our banking subsidiary, First Horizon Bank, operates in 12 states across the southern U.S. We offer a comprehensive suite of services including commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking.
Our commitment to excellence has been recognized by Fortune and Forbes magazines, naming us one of the nation's best employers, and we are ranked as a Top 10 Most Reputable U.S. Bank. For more information, visit www.FirstHorizon.com.
Application & Interview Process
Candidates are encouraged to apply directly through our careers portal. The hiring process typically involves an initial screening to discuss qualifications and experience, followed by interviews with key stakeholders to assess cultural fit and operational capabilities. Successful candidates will be expected to travel as required for the role.
Equal Opportunity Employer
First Horizon Corporation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Work location
Work model: On-site
99, North Main Street, Lauderdale Courts, Memphis, Shelby County, West Tennessee, Tennessee, 38103, United States
Memphis, Tennessee
Key Responsibilities
- check_circleProvide comprehensive administrative support to the CEO and leadership team
- check_circleManage complex calendars and schedule internal and external meetings across time zones
- check_circlePrepare, edit, and format executive-ready correspondence, presentations, and materials
- check_circleServe as a liaison among executives, board members, and external stakeholders
- check_circleBuild timelines and checklists to monitor project milestones, dependencies, and risks
- check_circleManage meeting logistics including room setup, agendas, minutes, and material dissemination
- check_circleResearch, coordinate, and book travel while creating detailed itineraries and trip briefs
- check_circleProcess expense reports, invoices, and reconcile corporate card activity for travel and events
Requirements
- verifiedBachelor's degree in business administration or related field preferred
- verifiedProven experience as an executive assistant (C-suite support strongly preferred)
- verifiedStrong proficiency with Office 365 (Outlook, Word, Excel, PowerPoint), Teams, SharePoint
- verifiedExperience with travel/expense systems (e.g., Concur or similar)
- verifiedAbility to travel (required)
Nice to Have
Bachelor's degree in business administration or related field. Experience with travel/expense systems (e.g., Concur or similar).
Benefits & Perks
check_circleMedical, dental, and vision insurance with wellness incentivescheck_circleHealth Savings Account (HSA) with company matchcheck_circleMaternity and parental leavecheck_circleTuition reimbursement programMentor program
Similar Job Opportunities
Skills, education and keywords
Skills: Office 365, Outlook, Word, Excel, Powerpoint, Teams, Sharepoint, Concur.
Education: Bachelor's degree in business administration or related field preferred.
Frequently asked questions about Executive Administrative Assistant (CEO Office) at First Horizon Bank
What does a Executive Administrative Assistant (CEO Office) at First Horizon Bank do?expand_more
Day-to-day, the Executive Administrative Assistant (CEO Office) at First Horizon Bank will provide comprehensive administrative support to the ceo and leadership team; manage complex calendars and schedule internal and external meetings across time zones; prepare, edit, and format executive-ready correspondence, presentations, and materials; and serve as a liaison among executives, board members, and external stakeholders.
What are the requirements for this Executive Administrative Assistant (CEO Office) role?expand_more
First Horizon Bank is looking for candidates who meet the following requirements: Bachelor's degree in business administration or related field preferred; Proven experience as an executive assistant (C-suite support strongly preferred); Strong proficiency with Office 365 (Outlook, Word, Excel, PowerPoint), Teams, SharePoint; Experience with travel/expense systems (e.g., Concur or similar); and Ability to travel (required).
Where is the Executive Administrative Assistant (CEO Office) role at First Horizon Bank located?expand_more
Executive Administrative Assistant (CEO Office) at First Horizon Bank is based in 99, North Main Street, Lauderdale Courts, Memphis, Shelby County, West Tennessee, Tennessee, 38103, United States. This is a on-site role.
Is this Executive Administrative Assistant (CEO Office) job remote, hybrid, or on-site?expand_more
First Horizon Bank has listed this Executive Administrative Assistant (CEO Office) role as on-site.
How much experience is required for this Executive Administrative Assistant (CEO Office) role?expand_more
Candidates for Executive Administrative Assistant (CEO Office) at First Horizon Bank should have mid level.
What skills do you need for the Executive Administrative Assistant (CEO Office) role at First Horizon Bank?expand_more
Key skills for Executive Administrative Assistant (CEO Office) at First Horizon Bank include Office 365; Outlook; Word; Excel; Powerpoint; Teams; Sharepoint; and Concur.
What education is required for Executive Administrative Assistant (CEO Office) at First Horizon Bank?expand_more
Educational requirements for this role: Bachelor's degree in business administration or related field preferred.
What category does the Executive Administrative Assistant (CEO Office) role belong to?expand_more
Executive Administrative Assistant (CEO Office) at First Horizon Bank is part of the admin job category on Recrutus.