Executive Administrative Assistant

About the Role

The Executive Administrative Assistant serves as a vital partner to the Headmaster, providing comprehensive administrative and leadership support to drive school operations. This role is designed to be the central hub for communication and coordination, acting as a key liaison among administration, staff, students, and families. The position requires a professional who can maintain strict confidentiality while ensuring the smooth execution of daily workflows, special projects, and strategic initiatives.

In this capacity, you will oversee front office and registrar functions, manage critical communication systems, and coordinate complex logistics for school events, field trips, and testing programs. The role extends beyond traditional administrative duties to include supporting financial processes, managing volunteer engagement, and driving operational efficiency. You will work in a fast-paced environment where adaptability and strong problem-solving skills are essential to aligning daily tasks with the school's broader mission.

Hiring Process

Candidates interested in this position should submit their application through the school's official portal. The selection process typically involves a review of qualifications followed by an interview with the Headmaster and relevant administrative leadership. We are committed to finding a candidate who not only possesses the necessary technical skills but also demonstrates a genuine commitment to our educational community.

Equal Opportunity

We are an equal opportunity employer and value diversity at our school. We consider qualified applicants regardless of race, color, religion, sex, national origin, age, disability, or any other status protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Work location

Work model: On-site

6904, Holt Drive, Colorado Springs, El Paso County, Colorado, 80922, United States

Colorado Springs, Colorado

Key Responsibilities

check_circleOversee front office and registrar staff to ensure efficient daily operations
check_circlePrepare and format reports, presentations, certificates, and correspondence
check_circleManage school communication systems including newsletters and emergency notifications
check_circleCoordinate annual school calendar, field trips, and school-wide events
check_circleCoordinate guest teacher usage, testing programs, and student recognition initiatives
check_circleRecruit, organize, and manage volunteers to support school operations and events
check_circleDevelop initiatives to improve operational efficiency and family engagement
check_circleConduct research and complete special projects to support school leadership
check_circleManage Headmaster's calendar, schedule meetings, and coordinate trainings and events
check_circleMaintain school data, website content, and administrative platforms like Reportwell
check_circleManage office operations, supplies, and assist with budget tracking and reconciliation
check_circleSupport Board and leadership meetings by managing logistics and documentation

Requirements

verifiedHigh school diploma required
verifiedAssociate's or Bachelor's degree in Business Administration, Education, or related field preferred
verifiedMinimum 3–5 years of experience in a professional office setting
verifiedProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and Google Workspace
verifiedExperience with administrative platforms (e.g., PowerSchool, MailChimp, Monday.com) preferred
verifiedFinancial awareness and ability to support budget tracking
verifiedAbility to maintain confidentiality

Nice to Have

Associate's or Bachelor's degree in Business Administration, Education, or a related field. Experience in an administrative or executive support role. Experience supporting senior leadership and/or in an educational setting. Experience with administrative and communication platforms such as PowerSchool, MailChimp, Monday.com, or similar systems.

Benefits & Perks

check_circleEligible for health, dental, vision, retirement, and paid leave benefits

Skills, education and keywords

Skills: Microsoft Office Suite, Word, Excel, Powerpoint, Outlook, Publisher, Google Workspace, Powerschool, Mailchimp, Monday.com.

Education: High school diploma required; Associate's or Bachelor's degree in Business Administration, Education, or related field preferred; Associate's or Bachelor's degree in Business Administration, Education, or related field preferred.

Frequently asked questions about Executive Administrative Assistant at Rocky Mountain Classical Academy

What does a Executive Administrative Assistant at Rocky Mountain Classical Academy do?expand_more

In this Executive Administrative Assistant at Rocky Mountain Classical Academy role, you will oversee front office and registrar staff to ensure efficient daily operations; prepare and format reports, presentations, certificates, and correspondence; manage school communication systems including newsletters and emergency notifications; and coordinate annual school calendar, field trips, and school-wide events.

What are the requirements for this Executive Administrative Assistant role?expand_more

To qualify for the Executive Administrative Assistant at Rocky Mountain Classical Academy position, applicants should have: High school diploma required; Associate's or Bachelor's degree in Business Administration, Education, or related field preferred; Minimum 3–5 years of experience in a professional office setting; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and Google Workspace; Experience with administrative platforms (e.g., PowerSchool, MailChimp, Monday.com) preferred; and Financial awareness and ability to support budget tracking.

Where is the Executive Administrative Assistant role at Rocky Mountain Classical Academy located?expand_more

Executive Administrative Assistant at Rocky Mountain Classical Academy is based in 6904, Holt Drive, Colorado Springs, El Paso County, Colorado, 80922, United States. This is a on-site role.

Is this Executive Administrative Assistant job remote, hybrid, or on-site?expand_more

Rocky Mountain Classical Academy has listed this Executive Administrative Assistant role as on-site.

How much experience is required for this Executive Administrative Assistant role?expand_more

Executive Administrative Assistant at Rocky Mountain Classical Academy typically requires 3–5 years of relevant experience at the mid level level.

What skills do you need for the Executive Administrative Assistant role at Rocky Mountain Classical Academy?expand_more

Key skills for Executive Administrative Assistant at Rocky Mountain Classical Academy include Microsoft Office Suite; Word; Excel; Powerpoint; Outlook; Publisher; Google Workspace; and Powerschool.

What education is required for Executive Administrative Assistant at Rocky Mountain Classical Academy?expand_more

Educational requirements for this role: High school diploma required; Associate's or Bachelor's degree in Business Administration, Education, or related field preferred; and Associate's or Bachelor's degree in Business Administration, Education, or related field preferred.

What category does the Executive Administrative Assistant role belong to?expand_more

Executive Administrative Assistant at Rocky Mountain Classical Academy is part of the admin job category on Recrutus.