Editorial Assistant
Not Disclosed•Full-TimeOn-site
location_onAram Avenue, Greystone, West Goshen Township, Chester County, Pennsylvania, 19381, United States
About the Role
The Editorial Assistant serves as a vital operational partner within the Editorial Services department, working under the direction of the SVP and Group Editorial Director. This role is designed to enhance departmental efficiency by bridging administrative support with core editorial functions. You will act as a central hub, collaborating closely with teams across Editorial Services, Scientific Services, and Project Management to manage critical assets for Publications, MedComms, and Marketing divisions.
In this position, you will manage the lifecycle of editorial programs, with a specific focus on the Veeva Vault content management system. Your day-to-day work involves ensuring the accuracy and accessibility of reference databases, coordinating manuscript and abstract submissions, and performing essential copy editing tasks. You will serve as the internal resource for Veeva Vault, guiding colleagues through system troubleshooting and training while maintaining rigorous standards for confidentiality and data integrity.
Work location
Work model: On-site
Aram Avenue, Greystone, West Goshen Township, Chester County, Pennsylvania, 19381, United States
West Goshen Township, Pennsylvania
Key Responsibilities
- check_circleObtain, track, and process permissions for publications and assets from copyright holders and vendors
- check_circleObtain references for publications using subscription resources, online search, and external vendors
- check_circleMaintain the EndNote reference database by entering references, creating styles, and troubleshooting
- check_circleSet up submission trackers for congress and journal submissions
- check_circleSubmit abstracts and manuscripts using online submission portals
- check_circlePrepare deliverables with annotations for upload into Veeva Vault for client review
- check_circleMaintain client and project reference folders on company servers and Veeva Vault
- check_circlePerform entry-level editorial tasks including proofreading and copy editing
- check_circleBrief teams on abstract and manuscript submission requirements and follow up with journals
Requirements
- verifiedWorking knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
- verifiedStrong knowledge of grammar and essential writing skills
