Deputy Judicial Administrative - Division 30
Not Disclosed•Full-TimeOn-site
location_on1308, West 9th Street, Kansas City, Jackson County, Missouri, 64101, United States
About the Role
As a Deputy Judicial Administrative Assistant, you serve as the operational backbone of Division 30, providing essential technical, administrative, and clerical support to the presiding judge or commissioner. In this non-exempt role, you ensure the logistical flow of courtroom activities runs smoothly, acting as a critical liaison between the bench, attorneys, defendants, and court staff.
Your day involves managing the lifecycle of case files, from receiving and initiating new matters to processing complex legal documents in strict accordance with court rules. You will prepare court orders, calendars, and notices, while also serving as the primary secretary for the judge, maintaining their schedule and keeping them informed of case activity. Beyond administrative tasks, you play a direct role in courtroom proceedings by opening and closing sessions, recording appearances, and monitoring security to maintain an orderly environment.
This position requires a high degree of accuracy and the ability to handle a fast-paced workload with changing priorities. You will interact with diverse parties in a professional and courteous manner, resolving technical discrepancies and providing customer assistance both in person and remotely.
Hiring Process
All candidates selected for employment will undergo a comprehensive background screening. Depending on the specific responsibilities of the role, additional checks may be required, including education verification, child abuse and neglect clearances, drug screenings, and physical assessments.
Equal Opportunity Employer
We are an Equal Opportunity Employer committed to building a diverse workforce. We consider qualified applicants regardless of background, ensuring a fair and inclusive hiring process.
Work location
Work model: On-site
1308, West 9th Street, Kansas City, Jackson County, Missouri, 64101, United States
Kansas City, Missouri
Key Responsibilities
- check_circleManage logistical functioning and flow of courtroom activities
- check_circlePerform case processing by receiving and initiating case files
- check_circleCoordinate document flow and queue electronically filed proceedings for processing
- check_circlePerform technical duties including preparing warrants, summonses, and docket control
- check_circleCheck in attorneys and litigants and record appearances at hearings
- check_circleOperate electronic sound recording equipment and secure public records information
- check_circleProvide customer assistance and resolve technical discrepancies with court filings
- check_circleOpen and close court sessions while maintaining courtroom order and security
- check_circleEnter orders, court dates, pleadings, and other court matters into the system
- check_circleSet hearings, conferences, and trials while tracking case progress and filings
- check_circleReview legal documents for filing requirements and court rule compliance
- check_circlePrepare court orders, calendars, notices, and related operational documents
Requirements
- verifiedHigh school diploma or GED
- verifiedAssociate's degree in related field OR 60 semester hours plus one year of varied administrative experience
- verifiedBackground screenings
- verifiedEducation verification
- verifiedChild abuse and neglect clearances
- verifiedDrug screenings
- verifiedPhysical assessments
Similar Job Opportunities
Skills, education and keywords
Skills: Word Processing, Spreadsheets, Personal Computers, Computer Software, Office Machines, Electronic Sound Recording Equipment, Court Procedures, Legal Documents, Legal Terminology, Financial Record Keeping.
Education: Associate's degree in related field or equivalent experience.
Frequently asked questions about Deputy Judicial Administrative - Division 30 at Circuit Court Jackson County
What does a Deputy Judicial Administrative - Division 30 at Circuit Court Jackson County do?expand_more
Day-to-day, the Deputy Judicial Administrative - Division 30 at Circuit Court Jackson County will manage logistical functioning and flow of courtroom activities; perform case processing by receiving and initiating case files; coordinate document flow and queue electronically filed proceedings for processing; and perform technical duties including preparing warrants, summonses, and docket control.
What are the requirements for this Deputy Judicial Administrative - Division 30 role?expand_more
To qualify for the Deputy Judicial Administrative - Division 30 at Circuit Court Jackson County position, applicants should have: High school diploma or GED; Associate's degree in related field OR 60 semester hours plus one year of varied administrative experience; Background screenings; Education verification; Child abuse and neglect clearances; and Drug screenings.
Where is the Deputy Judicial Administrative - Division 30 role at Circuit Court Jackson County located?expand_more
Deputy Judicial Administrative - Division 30 at Circuit Court Jackson County is based in 1308, West 9th Street, Kansas City, Jackson County, Missouri, 64101, United States. This is a on-site role.
Is this Deputy Judicial Administrative - Division 30 job remote, hybrid, or on-site?expand_more
Circuit Court Jackson County has listed this Deputy Judicial Administrative - Division 30 role as on-site.
How much experience is required for this Deputy Judicial Administrative - Division 30 role?expand_more
Deputy Judicial Administrative - Division 30 at Circuit Court Jackson County typically requires 1+ years of relevant experience at the mid level level.
What skills do you need for the Deputy Judicial Administrative - Division 30 role at Circuit Court Jackson County?expand_more
Key skills for Deputy Judicial Administrative - Division 30 at Circuit Court Jackson County include Word Processing; Spreadsheets; Personal Computers; Computer Software; Office Machines; Electronic Sound Recording Equipment; Court Procedures; and Legal Documents.
What education is required for Deputy Judicial Administrative - Division 30 at Circuit Court Jackson County?expand_more
Educational requirements for this role: Associate's degree in related field or equivalent experience.
What category does the Deputy Judicial Administrative - Division 30 role belong to?expand_more
Deputy Judicial Administrative - Division 30 at Circuit Court Jackson County is part of the legal job category on Recrutus.