Contracts Administrator at Astreya

About the Role

The Contracts Administrator I serves as a vital support function within the organization, ensuring that all vendor and client contracts are drafted, reviewed, and executed in a timely and accurate manner. This role is designed to reduce organizational risk through key quality reviews performed in conjunction with cross-functional teams. The position focuses on applying company policies to resolve routine issues and managing problems of limited scope under detailed instructions.

Day in the Life

You will assist in the preparation and revision of contracts involving the purchase and sale of goods and services, adhering strictly to client policies. A significant portion of your time will be dedicated to maintaining the internal database, ensuring that legal documents, abstractions, and executive summaries are up to date. You will support proposal planning, prepare contract briefs summarizing requirements and budgets, and track all authorizations and correspondence to maintain organized files.

Your responsibilities include preparing contract change notices and maintaining comprehensive audit files for each contract, which encompass original agreements, correspondence, amendments, clarifications, and payment schedules. You will also perform necessary closing activities and analyze potential risks to ensure compliance and accuracy. Success in this role requires managing high volumes of work, meeting strict deadlines, and interpreting complex information with a high level of attention to detail.

Work Environment

This position is based in an office environment where the ability to perform office-related tasks is essential. The role may involve prolonged periods of sitting or standing, moving between different areas within the office, and using a computer for data entry and analysis. Effective communication and the ability to perform occasional repetitive motions are also required.

Equal Opportunity Employer

Astreya is an equal opportunity employer committed to building a diverse and inclusive workforce. We consider qualified applicants regardless of background, race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.

Work location

Work model: On-site

Planifyr

Key Responsibilities

check_circleUpdate and maintain internal databases with legal documents and executive summaries
check_circlePrepare contract briefs summarizing requirements and budgets
check_circlePrepare contract change notices and perform closing activities
check_circleTrack authorizations and correspondence while maintaining organized files
check_circleAnalyze and mitigate risks through quality reviews of contract documents
check_circleDraft, review, and execute vendor and client contracts in a timely manner
check_circleMaintain audit files containing original contracts, amendments, and payment schedules
check_circlePrepare and revise contracts involving the purchase or sale of goods and services

Requirements

verifiedBachelor's degree (B.S/B.A)
verifiedFluent in English
verifiedExcel knowledge (including pivot tables and v-lookups)
verifiedUnderstanding of how databases capture information

Benefits & Perks

check_circleMedical insurance through UHC (PPO, HSA, Surest) or Kaiser (HMO for CA)check_circleDental insurance provided through UHCcheck_circleNationwide Vision insurance provided by UHCcheck_circleFlexible Spending Account for Health and Dependent CarePre-Tax Commuter Benefit for Parking and Transit

Skills, education and keywords

Skills: Excel, Pivot Tables, V-Lookups, English.

Education: Bachelor's degree (B.S/B.A) or equivalent combination of education and experience.

Frequently asked questions about Contracts Administrator I at Astreya

What does a Contracts Administrator I at Astreya do?expand_more

A Contracts Administrator I at Astreya is responsible for the following: Update and maintain internal databases with legal documents and executive summaries; Prepare contract briefs summarizing requirements and budgets; Prepare contract change notices and perform closing activities; and Track authorizations and correspondence while maintaining organized files.

What are the requirements for this Contracts Administrator I role?expand_more

Astreya is looking for candidates who meet the following requirements: Bachelor's degree (B.S/B.A); Fluent in English; Excel knowledge (including pivot tables and v-lookups); and Understanding of how databases capture information.

Where is the Contracts Administrator I role at Astreya located?expand_more

Contracts Administrator I at Astreya is based in Planifyr. This is a on-site role.

Is this Contracts Administrator I job remote, hybrid, or on-site?expand_more

Astreya has listed this Contracts Administrator I role as on-site.

How much experience is required for this Contracts Administrator I role?expand_more

Contracts Administrator I at Astreya typically requires 0–2 years of relevant experience at the entry level level.

What skills do you need for the Contracts Administrator I role at Astreya?expand_more

Key skills for Contracts Administrator I at Astreya include Excel; Pivot Tables; V-Lookups; and English.

What education is required for Contracts Administrator I at Astreya?expand_more

Educational requirements for this role: Bachelor's degree (B.S/B.A) or equivalent combination of education and experience.

What category does the Contracts Administrator I role belong to?expand_more

Contracts Administrator I at Astreya is part of the admin job category on Recrutus.

Contracts Administrator I