Billing Specialist

About the Role

This position serves as a vital support pillar within our legal billing operations, ensuring the financial health and accuracy of client accounts. You will be the primary point of contact for managing the monthly billing lifecycle for assigned attorneys, utilizing our paperless 3E workflow system to generate, proof, and distribute invoices. Beyond transactional accuracy, this role is about fostering strong relationships with attorneys and their teams, providing timely updates on billing status, and resolving complex inquiries regarding expenses and credits.

The role exists to maintain the highest standards of financial integrity and client service within the firm. You will navigate a fast-paced environment where attention to detail is paramount, balancing weekly and monthly deadlines with daily ad-hoc requests. Your work directly impacts the firm's revenue cycle and client satisfaction, requiring a blend of technical proficiency in accounting software and the interpersonal skills to communicate effectively across all organizational levels.

Work Environment & Culture

Reed Smith offers a challenging yet supportive work environment grounded in our core values of Integrity, Excellence, Teamwork, Respect, Innovation, and Impact. We maintain a business casual dress code and provide a comprehensive benefits package designed to support your well-being and professional growth. This includes competitive compensation, a 401(k) plan, health and wellness benefits, and opportunities for tuition assistance.

This role requires a hybrid work model, with a minimum of four days per week in the office. While the schedule is generally structured, the nature of legal billing may occasionally require extended hours to meet critical project or client deadlines. The details of your specific weekly schedule will be discussed with your direct supervisor upon hiring.

Hiring Process

Qualified candidates only. Please note that we do not accept resumes from search firms. Reed Smith is an Equal Opportunity Employer and is committed to providing reasonable accommodations in accordance with the law, including throughout the application and interview process. We consider all applicants regardless of background, ensuring a diverse and inclusive workplace.

Work location

Work model: On-site

Logan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States

Pittsburgh, Pennsylvania

Key Responsibilities

check_circleBill clients monthly for assigned attorneys within the 3E workflow system
check_circleUpdate client and matter information within the 3E system
check_circleEdit time and cost entries as instructed by attorneys
check_circleResearch details of expenses and credits on client accounts
check_circleCommunicate with attorneys regarding the status of monthly billing
check_circleSet up electronic billing for clients as needed
check_circleMail, email, or electronically submit invoices to clients
check_circleGenerate and proof invoices for accuracy before submission

Requirements

verifiedAssociate Degree in Accounting or equivalent work experience
verifiedPrior experience with billing or accounting function
verifiedExperience with Elite/3E or other accounting/billing system
verifiedKnowledge of MS Excel
verifiedAbility to work in office at minimum 4 days per week

Nice to Have

Associate Degree in Accounting or equivalent work experience. Prior experience with billing or other accounting functions. Experience with Elite/3E or other accounting/billing systems. Experience in a law firm or other professional service environment.

Benefits & Perks

check_circle401(k) Retirement Plancheck_circleMedical Insurancecheck_circleHealth Savings Account (HSA)check_circleVirtual Health ServicesDental Insurance

Skills, education and keywords

Skills: MS Excel, Elite, 3e.

Education: Associate Degree in Accounting or equivalent work experience preferred.

Frequently asked questions about Billing Specialist at Reed Smith LLP

What does a Billing Specialist at Reed Smith LLP do?expand_more

Day-to-day, the Billing Specialist at Reed Smith LLP will bill clients monthly for assigned attorneys within the 3e workflow system; update client and matter information within the 3e system; edit time and cost entries as instructed by attorneys; and research details of expenses and credits on client accounts.

What are the requirements for this Billing Specialist role?expand_more

Reed Smith LLP is looking for candidates who meet the following requirements: Associate Degree in Accounting or equivalent work experience; Prior experience with billing or accounting function; Experience with Elite/3E or other accounting/billing system; Knowledge of MS Excel; and Ability to work in office at minimum 4 days per week.

Where is the Billing Specialist role at Reed Smith LLP located?expand_more

Billing Specialist at Reed Smith LLP is based in Logan Street, Downtown, Pittsburgh, Allegheny County, Pennsylvania, 15262, United States. This is a on-site role.

Is this Billing Specialist job remote, hybrid, or on-site?expand_more

Reed Smith LLP has listed this Billing Specialist role as on-site.

How much experience is required for this Billing Specialist role?expand_more

Candidates for Billing Specialist at Reed Smith LLP should have mid level.

What skills do you need for the Billing Specialist role at Reed Smith LLP?expand_more

Key skills for Billing Specialist at Reed Smith LLP include MS Excel; Elite; and 3e.

What education is required for Billing Specialist at Reed Smith LLP?expand_more

Educational requirements for this role: Associate Degree in Accounting or equivalent work experience preferred.

What category does the Billing Specialist role belong to?expand_more

Billing Specialist at Reed Smith LLP is part of the accounting & finance job category on Recrutus.