Administrative Assistants
Not Disclosed•Full-TimeHybrid
location_on418, Winchester Street, Murray, Salt Lake County, Utah, 84107, United States
About the Team
This role supports a busy Pediatric Surgery practice comprising 14 surgeons across three locations. The team is dedicated to advancing pediatric surgical care while managing complex administrative, academic, and operational needs. The department values precision, organizational excellence, and the ability to thrive in a dynamic environment where priorities shift frequently.
About the Role
You will serve as a central hub for the division, providing complex administrative support to the surgeons and overseeing their administrative and academic activities. Your day will involve coordinating calendars, scheduling meetings, and preparing agendas for monthly conferences. You will manage the division's call schedule for surgeons and rotating providers, ensuring clinical assignments are balanced and accurate.
Beyond scheduling, you will handle travel arrangements for professional meetings, maintain medical staff files (including CVs, CME credits, and licensure), and assist with physician recruitment, credentialing, and tenure processes. You will also play a key role in financial operations, assisting with the preparation of operating and capital budgets, managing accounts payable, and processing travel reimbursements and invoices.
This position requires independent problem-solving to ensure the smooth operation of the office under pressure. You will be responsible for expediting workflow, maintaining fiscal and academic records that meet university and federal regulations, and meeting crucial deadlines for national organizations. Attention to detail is critical to balancing the many details associated with coordinating these complex programs.
Work Environment & Schedule
This position is eligible for a hybrid schedule (telecommuting and in-office) following the successful completion of the probationary period. The role offers the opportunity to contribute to a prestigious academic medical center with access to comprehensive benefits.
Equal Opportunity
The University of Utah is an Equal Opportunity/Affirmative Action Employer. We are committed to building a diverse workforce and consider qualified applicants regardless of background.
Work location
Work model: Hybrid
418, Winchester Street, Murray, Salt Lake County, Utah, 84107, United States
Murray, Utah
Key Responsibilities
- check_circleMaintain medical staff files including CVs, CME credits, licensure, and DEA certifications
- check_circleType and proof correspondence, memoranda, reports, and related materials
- check_circleArrange travel logistics including registration, airfare, and lodging for professional meetings
- check_circleAssist with physician recruitment, faculty appointments, credentialing, and tenure processes
- check_circleMonitor accuracy of the division's operating and capital budgets
- check_circleCoordinate calendars, schedule meetings, and prepare agendas for monthly conferences
- check_circleManage and create the division's call schedule for surgeons and rotating providers
- check_circlePlan and expedite workflow to ensure smooth office operations under pressure
- check_circleManage accounts payable, process invoices, and reconcile monthly management reports
Requirements
- verified1 year of related experience for Administrative Assistants II
- verified3+ years of related experience for Administrative Assistants III
Benefits & Perks
check_circleEligible for hybrid schedule (telecommuting & in-office) after probation
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Frequently asked questions about Administrative Assistants at University of Utah - Employment
What does a Administrative Assistants at University of Utah - Employment do?expand_more
In this Administrative Assistants at University of Utah - Employment role, you will maintain medical staff files including cvs, cme credits, licensure, and dea certifications; type and proof correspondence, memoranda, reports, and related materials; arrange travel logistics including registration, airfare, and lodging for professional meetings; and assist with physician recruitment, faculty appointments, credentialing, and tenure processes.
What are the requirements for this Administrative Assistants role?expand_more
To qualify for the Administrative Assistants at University of Utah - Employment position, applicants should have: 1 year of related experience for Administrative Assistants II; and 3+ years of related experience for Administrative Assistants III.
Where is the Administrative Assistants role at University of Utah - Employment located?expand_more
Administrative Assistants at University of Utah - Employment is based in 418, Winchester Street, Murray, Salt Lake County, Utah, 84107, United States. This is a hybrid role.
Is this Administrative Assistants job remote, hybrid, or on-site?expand_more
University of Utah - Employment has listed this Administrative Assistants role as hybrid.
How much experience is required for this Administrative Assistants role?expand_more
Administrative Assistants at University of Utah - Employment typically requires 1+ years of relevant experience at the mid level level.
What skills do you need for the Administrative Assistants role at University of Utah - Employment?expand_more
Key skills for Administrative Assistants at University of Utah - Employment include Curriculum Vitae; Cme Credits; State Licensure; Dea Certifications; Risk Management; Credentialing; Retention; and Promotion.
What category does the Administrative Assistants role belong to?expand_more
Administrative Assistants at University of Utah - Employment is part of the admin job category on Recrutus.
About University of Utah - Employment
The University of Utah, located in Salt Lake City, Utah, is a major research institution and the state’s oldest and largest university. It provides more than 100 undergraduate and 90 graduate degree programs to over 28,000 students, supporting academic and professional growth across diverse fields. As a key player in Higher Education, the university serves Utah’s educational and economic landscape, employing thousands across its campus and research initiatives. Nationally recognized for its research contributions, the University of Utah has hosted significant events, including the 2002 Winter Olympic Games, where it managed the Olympic Village and supported opening and closing ceremonies. Committed to innovation and community impact, the institution balances academic excellence with regional engagement, reflecting its role as a cornerstone of public education in the Rocky Mountain West.
Browse more roles: All University of Utah - Employment jobs, admin jobs on Recrutus.