Administrative Assistant I
Not Disclosed•Full-TimeOn-site
location_onSinger Hill Trail, McLoughlin, Oregon City, Clackamas County, Oregon, 97027, United States
About the Role
We are seeking a highly organized and detail-oriented Administrative Assistant to support our manufacturing plant operations. This role is essential for managing front-office activities, employee services, compliance tasks, and various reporting functions. If you thrive in a fast-paced environment and enjoy multitasking, this position is for you.
As the primary front office contact, you will serve as the first point of interaction for vendors, customers, and visitors. Your day will involve managing the plant badge access system, processing timekeeping for hourly employees, and handling daily retail sales and invoicing. You will also play a key role in supporting internal audits and accounting processes by organizing and scanning documentation.
Important Site Requirements
Please note that this role requires visiting the loading dock to pick up and drop off paperwork. Candidates must wear rubber-soled shoes while on site.
Work location
Work model: On-site
Singer Hill Trail, McLoughlin, Oregon City, Clackamas County, Oregon, 97027, United States
Oregon City, Oregon
Key Responsibilities
- check_circleServe as primary front office contact by answering calls and greeting visitors
- check_circleAssist with file management project using Iron Mountain
- check_circleManage plant badge access system, process requests, and conduct audits
- check_circlePick up and drop off paperwork at the loading dock
- check_circleManage hourly employee timekeeping, attendance tracking, and payroll check distribution
- check_circleProcess daily retail sales and handle invoicing routing
- check_circleOrganize and scan documentation to support audits, compliance, and accounting
Requirements
- verifiedHigh school diploma or equivalent
- verified2+ years of administrative experience
- verifiedProficiency in Microsoft Office
- verifiedWorking knowledge of Excel
- verifiedMust wear rubber sole shoes
Nice to Have
Previous experience with time keeping. ERP systems (M3, Workbrain, Power BI).
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office, Excel, M3, Workbrain, Power Bi.
Education: High school diploma or equivalent.
Frequently asked questions about Administrative Assistant I at The Civil Recruiter
What does a Administrative Assistant I at The Civil Recruiter do?expand_more
In this Administrative Assistant I at The Civil Recruiter role, you will serve as primary front office contact by answering calls and greeting visitors; assist with file management project using iron mountain; manage plant badge access system, process requests, and conduct audits; and pick up and drop off paperwork at the loading dock.
What are the requirements for this Administrative Assistant I role?expand_more
To qualify for the Administrative Assistant I at The Civil Recruiter position, applicants should have: High school diploma or equivalent; 2+ years of administrative experience; Proficiency in Microsoft Office; Working knowledge of Excel; and Must wear rubber sole shoes.
Where is the Administrative Assistant I role at The Civil Recruiter located?expand_more
Administrative Assistant I at The Civil Recruiter is based in Singer Hill Trail, McLoughlin, Oregon City, Clackamas County, Oregon, 97027, United States. This is a on-site role.
Is this Administrative Assistant I job remote, hybrid, or on-site?expand_more
The Civil Recruiter has listed this Administrative Assistant I role as on-site.
How much experience is required for this Administrative Assistant I role?expand_more
Administrative Assistant I at The Civil Recruiter typically requires 2+ years of relevant experience at the mid level level.
What skills do you need for the Administrative Assistant I role at The Civil Recruiter?expand_more
Key skills for Administrative Assistant I at The Civil Recruiter include Microsoft Office; Excel; M3; Workbrain; and Power Bi.
What education is required for Administrative Assistant I at The Civil Recruiter?expand_more
Educational requirements for this role: High school diploma or equivalent.
What category does the Administrative Assistant I role belong to?expand_more
Administrative Assistant I at The Civil Recruiter is part of the admin job category on Recrutus.
About The Civil Recruiter
The Civil Recruiter operates within the staffing and recruiting industry, based in Nampa, Idaho. The firm specializes in connecting top-tier civil and geotechnical engineers with companies across North America. By combining advanced technology with personalized service, the organization addresses the evolving needs of the engineering landscape to ensure successful placements.
The team maintains a deep understanding of the specific skills and qualifications required in these specialized fields. This expertise allows them to work closely with clients to identify their unique cultural and operational needs, ensuring a precise match between candidates and employers. The firm serves a broad range of professionals, from experienced engineers to emerging talent, leveraging an extensive network of industry leaders.
With a focus on the civil and geotechnical sectors, The Civil Recruiter provides resources to meet the hiring demands of companies seeking high-quality talent. The organization aims to facilitate growth for both the engineering professionals it represents and the businesses it supports. Through its dedicated approach, the firm continues to bridge the gap between skilled workers and industry-leading organizations throughout North America.
Browse more roles: All The Civil Recruiter jobs, admin jobs on Recrutus.