Administrative Assistant (Ellington)
Not Disclosed•Full-TimeOn-site
location_on870, Amsterdam Avenue, Manhattan Valley, Manhattan Community Board 7, Manhattan, New York County, New York, 10025, United States
About the Role
The Administrative Assistant serves as the vital operational backbone for our program, providing essential administrative and clerical support to ensure efficient daily operations. Based at our Harlem location in New York City, this role often functions as the first point of contact for the program, requiring exceptional telephone manners, strong interpersonal skills, and a consistently positive attitude.
In this position, you will manage the flow of information and resources within the Department of Homeless Services (DHS) framework. Your day involves utilizing the CARES system to handle facility bed management, client admissions, discharges, and transfers, while also assisting with facility billing, audits, and reconciliations. You will maintain rigorous filing systems, track daily school attendance in collaboration with Department of Education representatives, and manage the ordering and distribution of supplies.
Beyond core administrative tasks, you will facilitate effective communication across an interdisciplinary team, contribute to staff meetings, and help develop policies and procedures. This role demands the ability to handle highly confidential and sensitive information with discretion, manage shifting priorities, and coordinate closely with other administrative support staff to ensure the smooth operation of the unit.
Hiring Process
Interested candidates should submit their application through our standard portal. The selection process typically involves a review of qualifications followed by an interview to assess interpersonal fit and operational capabilities.
Equal Opportunity Employer
Children's Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, or protected veteran status.
Work location
Work model: On-site
870, Amsterdam Avenue, Manhattan Valley, Manhattan Community Board 7, Manhattan, New York County, New York, 10025, United States
New York, New York
Key Responsibilities
- check_circleManage calendar maintenance, meeting scheduling, and telephone communications
- check_circleAssist with facility billing, audits, and reconciliation using the DHS CARES System
- check_circlePrepare and complete various reports as needed
- check_circleFacilitate communication with staff and contribute to policy development
- check_circleParticipate in training and staff-development activities to maintain operational skills
- check_circleUtilize DHS CARES system to handle facility bed management and client admissions
- check_circleMaintain current filing systems and records of daily school attendance
- check_circleOrder supplies and track their distribution within the program
- check_circleCoordinate with administrative staff on data entry, photocopying, and reception duties
Requirements
- verifiedHigh School Graduate or G.E.D.
- verified2+ years secretarial/clerical experience
- verifiedBilingual language skills preferred
- verified50 w.p.m. typing speed
- verifiedProficient in MS Office, Outlook, Excel, PowerPoint, and Adobe
Nice to Have
Bilingual language skills
Similar Job Opportunities
Procurement Coordinator
Rice University Civil and Environmental Engineering • Houston, Texas
$55k-0arrow_forward
Administrative and Communications Coordinator
Hill Community Development Corporation • On-site
Not Disclosedarrow_forward
Executive Administrative Assistant/Office Manager
Open Cities Health Center • Saint Paul, Minnesota
Not Disclosedarrow_forward
Skills, education and keywords
Skills: MS Office, Outlook, Excel, Powerpoint, Adobe, DHS Cares System, Bilingual.
Education: High School Graduate and/or G.E.D. is required.
Frequently asked questions about Administrative Assistant (Ellington) at Children's Rescue Fund
What does a Administrative Assistant (Ellington) at Children's Rescue Fund do?expand_more
In this Administrative Assistant (Ellington) at Children's Rescue Fund role, you will manage calendar maintenance, meeting scheduling, and telephone communications; assist with facility billing, audits, and reconciliation using the dhs cares system; prepare and complete various reports as needed; and facilitate communication with staff and contribute to policy development.
What are the requirements for this Administrative Assistant (Ellington) role?expand_more
To qualify for the Administrative Assistant (Ellington) at Children's Rescue Fund position, applicants should have: High School Graduate or G.E.D.; 2+ years secretarial/clerical experience; Bilingual language skills preferred; 50 w.p.m. typing speed; and Proficient in MS Office, Outlook, Excel, PowerPoint, and Adobe.
Where is the Administrative Assistant (Ellington) role at Children's Rescue Fund located?expand_more
Administrative Assistant (Ellington) at Children's Rescue Fund is based in 870, Amsterdam Avenue, Manhattan Valley, Manhattan Community Board 7, Manhattan, New York County, New York, 10025, United States. This is a on-site role.
Is this Administrative Assistant (Ellington) job remote, hybrid, or on-site?expand_more
Children's Rescue Fund has listed this Administrative Assistant (Ellington) role as on-site.
How much experience is required for this Administrative Assistant (Ellington) role?expand_more
Administrative Assistant (Ellington) at Children's Rescue Fund typically requires 2+ years of relevant experience at the mid level level.
What skills do you need for the Administrative Assistant (Ellington) role at Children's Rescue Fund?expand_more
Key skills for Administrative Assistant (Ellington) at Children's Rescue Fund include MS Office; Outlook; Excel; Powerpoint; Adobe; DHS Cares System; and Bilingual.
What education is required for Administrative Assistant (Ellington) at Children's Rescue Fund?expand_more
Educational requirements for this role: High School Graduate and/or G.E.D. is required.
What category does the Administrative Assistant (Ellington) role belong to?expand_more
Administrative Assistant (Ellington) at Children's Rescue Fund is part of the admin job category on Recrutus.
About Children's Rescue Fund
Childrens Rescue Fund is a non-profit organization based in Bronx, NY, dedicated to empowering individuals and families to achieve lasting stability. The organization provides essential support through housing solutions, access to vital community services, and educational programs designed to build skills for self-sufficiency. By collaborating with clients and community partners, it addresses immediate needs while fostering long-term resilience.
Operating within the non-profit sector, Childrens Rescue Fund prioritizes equitable access to resources that promote economic and social well-being. Its initiatives focus on creating pathways out of crisis through structured assistance tailored to diverse family dynamics. The organization’s approach emphasizes partnership, leveraging local networks to amplify impact and ensure sustainable outcomes for those it serves.
Browse more roles: All Children's Rescue Fund jobs, admin jobs on Recrutus.