Administrative Assistant
Not Disclosed•Part-TimeOn-site
location_on440, Karrow Avenue, Whitefish, Flathead County, Montana, 59937, United States
About JCCS
JCCS Certified Public Accountants has been serving Montana businesses and individuals for more than 80 years. With offices across the state, we provide tax, audit, and advisory services that help our clients grow and succeed. Our firm is known for its collaborative culture, commitment to professional development, and strong relationships with the communities we serve.
Why Work at JCCS
Build a career you're proud of while living somewhere incredible. We offer a supportive and collaborative team environment with opportunities for career growth and advancement. Our benefits include health, dental, and vision coverage, 401(k) with safe-harbor and profit-sharing contributions, and paid CPA licensing and continuing education. We also value work-life balance with Early Friday afternoons off (May – December), PTO, and paid holidays.
About the Role
In this role, you'll work closely with a variety of business clients while also supporting the internal accounting team. This is a part-time position, working an average of 25 hours per week, with an increased schedule of 30-40 hours per week during tax season (Feb 1 – Apr 15), and additional hours as needed to provide full-day coverage when the full-time administrative assistant is out of the office.
A Day in the Life
You will greet clients and others in a friendly, professional manner, managing the multi-line telephone system and arranging appointments. Your day will involve handling mail, maintaining petty cash and expense logs, and assisting clients with picking up their returns. You will set up new client files, maintain efficient filing systems, and prepare correspondence and reports. Additionally, you will troubleshoot office equipment, manage supplies, and assist with time and billing responsibilities, including invoicing and payment processing. You will also run errands and help maintain a clean and professional appearance in the front office and employee kitchen area.
Our Culture and Values
JCCS employees are expected to maintain a positive work atmosphere through communication and behaving in a manner that is courteous and respectful of clients, co-workers, supervisors, and management. One of our primary responsibilities is to maintain confidentiality; any information relating to clients, the Firm's internal operations, and staff is not to be disclosed during or after employment with JCCS.
Apply
If you're looking for a career where you can build strong client relationships, grow professionally, and enjoy the Montana lifestyle, we encourage you to apply. Even if you don't meet every qualification, we welcome your application. Please note that candidates must successfully pass a background check.
Work location
Work model: On-site
440, Karrow Avenue, Whitefish, Flathead County, Montana, 59937, United States
Whitefish, Montana
Key Responsibilities
- check_circleGreet clients and direct multi-line telephone calls efficiently
- check_circleManage incoming and outgoing mail and maintain petty cash logs
- check_circleSet up new client files and maintain an efficient filing system
- check_circlePrepare correspondence and assist with tax return and financial statement assembly
- check_circleManage Time & Billing responsibilities including invoicing and payment processing
- check_circlePrepare daily bank deposits and handle client return pickups
- check_circleRun errands and maintain cleanliness of the front office and kitchen area
- check_circleTroubleshoot office equipment and maintain adequate supply levels
Requirements
- verifiedHigh school diploma
- verified1+ year of administrative experience
- verifiedProficient in Microsoft Office
- verifiedProficient in data entry
- verifiedProficient in time and billing software
- verifiedCompetent with multi-line telephone
- verifiedCompetent with office automated systems
- verifiedCompetent with 10-key calculator
- verifiedMust pass a background check
Nice to Have
Higher level education
Benefits & Perks
check_circle401(k) with safe-harbor and profit-sharing employer contributionscheck_circleHealth, dental, vision and HSA contributionscheck_circleEarly Friday afternoons off from May to Decembercheck_circlePaid time off and paid holidaysPaid CPA licensing and continuing education
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Skills, education and keywords
Skills: Microsoft Office, Data Entry, Time And Billing Software, Multi-Line Telephone, Office Automated Systems, 10-Key Calculator.
Education: High school diploma; higher level education preferred or equivalent experience.
Frequently asked questions about Administrative Assistant at JCCS PC
What does a Administrative Assistant at JCCS PC do?expand_more
A Administrative Assistant at JCCS PC is responsible for the following: Greet clients and direct multi-line telephone calls efficiently; Manage incoming and outgoing mail and maintain petty cash logs; Set up new client files and maintain an efficient filing system; and Prepare correspondence and assist with tax return and financial statement assembly.
What are the requirements for this Administrative Assistant role?expand_more
To qualify for the Administrative Assistant at JCCS PC position, applicants should have: High school diploma; 1+ year of administrative experience; Proficient in Microsoft Office; Proficient in data entry; Proficient in time and billing software; and Competent with multi-line telephone.
Where is the Administrative Assistant role at JCCS PC located?expand_more
Administrative Assistant at JCCS PC is based in 440, Karrow Avenue, Whitefish, Flathead County, Montana, 59937, United States. This is a on-site role.
Is this Administrative Assistant job remote, hybrid, or on-site?expand_more
JCCS PC has listed this Administrative Assistant role as on-site.
How much experience is required for this Administrative Assistant role?expand_more
Administrative Assistant at JCCS PC typically requires 1+ years of relevant experience at the entry level level.
What skills do you need for the Administrative Assistant role at JCCS PC?expand_more
Key skills for Administrative Assistant at JCCS PC include Microsoft Office; Data Entry; Time And Billing Software; Multi-Line Telephone; Office Automated Systems; and 10-Key Calculator.
What education is required for Administrative Assistant at JCCS PC?expand_more
Educational requirements for this role: High school diploma; higher level education preferred or equivalent experience.
What category does the Administrative Assistant role belong to?expand_more
Administrative Assistant at JCCS PC is part of the admin job category on Recrutus.