Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_on29th Oxmoor, Rosedale, Homewood, Jefferson County, Alabama, 35200, United States
About the Role
Vaco is partnering in the search for an Administrative Assistant to support daily business operations and provide high-level administrative support in a professional office environment. This role is ideal for a detail-oriented and organized professional who thrives in a fast-paced setting and enjoys supporting both operational and administrative functions.
Hiring Process
Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers.
Equal Opportunity & Culture
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state, or local law.
As part of our commitment to full inclusion, we ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Application & Privacy
By submitting to this position, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position.
Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies. Specific privacy notices are available for California, Virginia, Canadian, and GDPR-governed residents.
Work location
Work model: On-site
29th Oxmoor, Rosedale, Homewood, Jefferson County, Alabama, 35200, United States
Homewood, Alabama
Key Responsibilities
- check_circleManage calendars, schedule meetings, and coordinate appointments
- check_circleAnswer and direct phone calls, emails, and other correspondence
- check_circleAssist with document preparation, filing, data entry, and record management
- check_circleCoordinate travel arrangements, meeting logistics, and office events
- check_circleHandle confidential information with professionalism and discretion
- check_circleProvide general administrative support to leadership and office staff
- check_circleMaintain office supplies, coordinate vendors, and ensure office organization
Requirements
- verifiedMinimum of 2 years of administrative support experience
- verifiedProficiency with Microsoft Office Suite and general computer systems
Benefits & Perks
check_circleMedical, dental, and vision benefitscheck_circle401(k) retirement plancheck_circleEligibility for discretionary bonuses
Similar Job Opportunities
Frequently asked questions about Administrative Assistant at Vaco by Highspring
What does a Administrative Assistant at Vaco by Highspring do?expand_more
In this Administrative Assistant at Vaco by Highspring role, you will manage calendars, schedule meetings, and coordinate appointments; answer and direct phone calls, emails, and other correspondence; assist with document preparation, filing, data entry, and record management; and coordinate travel arrangements, meeting logistics, and office events.
What are the requirements for this Administrative Assistant role?expand_more
Vaco by Highspring is looking for candidates who meet the following requirements: Minimum of 2 years of administrative support experience; and Proficiency with Microsoft Office Suite and general computer systems.
Where is the Administrative Assistant role at Vaco by Highspring located?expand_more
Administrative Assistant at Vaco by Highspring is based in 29th Oxmoor, Rosedale, Homewood, Jefferson County, Alabama, 35200, United States. This is a on-site role.
Is this Administrative Assistant job remote, hybrid, or on-site?expand_more
Vaco by Highspring has listed this Administrative Assistant role as on-site.
How much experience is required for this Administrative Assistant role?expand_more
Administrative Assistant at Vaco by Highspring typically requires 2+ years of relevant experience at the mid level level.
What skills do you need for the Administrative Assistant role at Vaco by Highspring?expand_more
Key skills for Administrative Assistant at Vaco by Highspring include Microsoft Office Suite.
What category does the Administrative Assistant role belong to?expand_more
Administrative Assistant at Vaco by Highspring is part of the admin job category on Recrutus.