Administrative Assistant
Not Disclosed•ContractorOn-site
location_on2110, Griswold Lane, Austin, Travis County, Texas, 78703, United States
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients globally. Specialized in accounting, finance, human resources, and select administrative professions, we extend the capabilities of industry-leading companies. With offices across the U.S., Canada, Asia Pacific, and Europe, we serve many Fortune 500 clients. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
About the Role
This Administrative Assistant role is the operational backbone of a fast-paced business unit, providing essential support to legal professionals and stakeholders. You will be the point of contact for high-volume mailings, document preparation, and calendar management, ensuring that critical information flows accurately between the department, courts, and external agencies.
In this position, you will manage the lifecycle of documents ranging from standard reports to large-scale mailings for events with 1,000+ recipients. The role requires a blend of digital precision and physical logistics; you will utilize Microsoft Office to create and edit materials while also handling the distribution of these documents via courier, USPS, and hand-delivery. Some days may involve short pedestrian travel within the local area or the use of a company vehicle for longer distances to exchange filings with courts and administrative agencies.
The environment is dynamic, with priorities that can shift quickly. Success in this role depends on your ability to maintain a high level of accuracy and organization while adapting to changing needs. You will work closely with a team to support department productivity, often serving as the first point of contact for customer inquiries and ensuring that materials intended for judges and attorneys are flawless.
Hiring Process
Applications for this position are reviewed on a rolling basis. The anticipated application deadline is June 6, 2026. Please note that we may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. While AI helps assess applications and qualifications, final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
Equal Opportunity & Culture
Aston Carter is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. We are committed to fostering an inclusive environment where diverse perspectives drive excellence.
Accommodations: If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com.
Legal Notices:
- San Francisco Fair Chance Ordinance: For all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
- Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.
Work location
Work model: On-site
2110, Griswold Lane, Austin, Travis County, Texas, 78703, United States
Austin, Texas
Key Responsibilities
- check_circlePrepare documents, reports, spreadsheets, and presentations to support the business unit
- check_circleManage calendars and coordinate schedules to support department productivity
- check_circleMaintain organized physical and electronic filing systems for case-related materials
- check_circleHandle large-value and high-volume mailings, filings, and documentation with high accuracy
- check_circleExchange documents with courts, administrative agencies, and opposing parties
- check_circleAssist co-workers with assignments to maintain department productivity and team environment
- check_circleOrganize data and processes to support efficient workflow and accurate document handling
- check_circleCommunicate professionally with internal teams, customers, and external recipients
- check_circlePrepare and manage mailings to large groups of recipients including events with 1,000+ people
Requirements
- verifiedHigh school diploma or GED
- verifiedAt least 1 year of administrative work experience
- verifiedProficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- verifiedTyping speed of at least 60 words per minute
- verifiedExperience with Adobe Acrobat
- verifiedExperience with mail merge processes
- verifiedExperience exchanging documents with courts and administrative agencies
Nice to Have
Experience using Adobe Acrobat for document labeling and editing. Experience performing mail merges using Microsoft Excel for letters and mailing or shipping lists. Familiarity with mail merge processes for mailing and shipping using applications such as Stamps.com, FedEx, and similar tools. Experience exchanging documents with courts, administrative agencies, and multiple external parties. Ability to manage mailings to large groups, including events with 1,000 or more recipients. Demonstrated initiative in handling assignments beyond routine tasks and willingness to ask questions when clarification is needed.
Benefits & Perks
check_circleMedical, dental, and vision insurancecheck_circleCritical Illness, Accident, and Hospital insurancecheck_circle401(k) Retirement Plan with pre-tax and Roth post-tax contributionscheck_circleVoluntary Life and AD&D insurance for employee and dependentsShort and long-term disability insurance
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Skills, education and keywords
Skills: Microsoft Office, Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft Powerpoint, Adobe Acrobat, Stamps.com, Fedex.
Education: High school diploma or GED required.
Frequently asked questions about Administrative Assistant at Aston Carter
What does a Administrative Assistant at Aston Carter do?expand_more
A Administrative Assistant at Aston Carter is responsible for the following: Prepare documents, reports, spreadsheets, and presentations to support the business unit; Manage calendars and coordinate schedules to support department productivity; Maintain organized physical and electronic filing systems for case-related materials; and Handle large-value and high-volume mailings, filings, and documentation with high accuracy.
What are the requirements for this Administrative Assistant role?expand_more
To qualify for the Administrative Assistant at Aston Carter position, applicants should have: High school diploma or GED; At least 1 year of administrative work experience; Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; Typing speed of at least 60 words per minute; Experience with Adobe Acrobat; and Experience with mail merge processes.
Where is the Administrative Assistant role at Aston Carter located?expand_more
Administrative Assistant at Aston Carter is based in 2110, Griswold Lane, Austin, Travis County, Texas, 78703, United States. This is a on-site role.
Is this Administrative Assistant job remote, hybrid, or on-site?expand_more
Aston Carter has listed this Administrative Assistant role as on-site.
How much experience is required for this Administrative Assistant role?expand_more
Administrative Assistant at Aston Carter typically requires 1+ years of relevant experience at the entry level level.
What skills do you need for the Administrative Assistant role at Aston Carter?expand_more
Key skills for Administrative Assistant at Aston Carter include Microsoft Office; Microsoft Outlook; Microsoft Excel; Microsoft Word; Microsoft Powerpoint; Adobe Acrobat; Stamps.com; and Fedex.
What education is required for Administrative Assistant at Aston Carter?expand_more
Educational requirements for this role: High school diploma or GED required.
What category does the Administrative Assistant role belong to?expand_more
Administrative Assistant at Aston Carter is part of the admin job category on Recrutus.