Administrative Assistant

About the Team

The Division of Information Technology at Virginia Tech is a vital engine of the university's mission, "Ut Prosim" (That I May Serve). As a comprehensive land-grant institution, Virginia Tech pushes the boundaries of knowledge through a hands-on, transdisciplinary approach, conducting over $650 million in research annually. The Division supports this global research footprint and diverse student body across multiple campuses, including Blacksburg, Roanoke, and the greater Washington, D.C. area, ensuring operational excellence for scholars and staff alike.

About the Role

This Administrative Assistant role serves as a cornerstone of the Division's operational efficiency, providing vital support to the Vice President for Information Technology, the CIO, and other designated leaders. Reporting to the Executive Assistant, you will act as a key partner in managing the high-level logistics that keep the division running smoothly. Your work ensures that leadership can focus on strategic initiatives while you handle the intricate details of schedules, communications, and documentation.

In this dynamic environment, you will manage complex calendars, coordinate meetings, and serve as a backup for the Executive Assistant to guarantee seamless support. Beyond administrative coordination, you will play a direct role in the division's daily operations by handling procurement, processing travel preapprovals and reimbursements, and maintaining organized office records. You will also support IT projects and prepare documents, acting as a professional ambassador for the division in all interactions. Success in this role requires a detail-oriented mindset and the ability to thrive in a fast-paced setting where priorities may shift rapidly.

Hiring Process

The successful candidate will be required to pass a criminal conviction check. Please note that sponsorship is not available for this position.

Equal Opportunity

Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex, gender, genetic information, ethnicity, national origin, political affiliation, race, religion, sexual orientation, or military status. We encourage participation in professional development opportunities and university shared governance. If you are an individual with a disability and require an accommodation, please contact IT Human Resources at ithr@vt.edu at least 10 business days prior to the event.

Work location

Work model: On-site

Fanny White Road, Buckingham County, Virginia, 23921, United States

Virginia

Key Responsibilities

check_circleManage calendars and schedule meetings for the Vice President for Information Technology and CIO
check_circleAssist with the procurement of office supplies and processing of travel preapprovals and reimbursements
check_circleServe as a backup for the Executive Assistant to ensure seamless administrative support
check_circleEnter food approvals for business meals and maintain organized office files and records
check_circlePrepare documents and support IT projects while ensuring a professional division image

Requirements

verifiedHigh school diploma or equivalent
verifiedDemonstrated administrative experience
verifiedProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
verifiedCriminal conviction check required
verifiedSponsorship not available

Nice to Have

Associate's degree or higher in business administration or related field. Experience supporting senior-level executives or leadership teams. Experience in event planning and coordination. Demonstrated ability to work in a fast-paced environment with changing priorities. Working knowledge of the University's policies and procedures.

Skills, education and keywords

Skills: Microsoft Office Suite, Word, Excel, Powerpoint, Outlook.

Education: High school diploma or equivalent required; Associate's degree or higher in business administration preferred.

Frequently asked questions about Administrative Assistant at Commonwealth of Virginia

What does a Administrative Assistant at Commonwealth of Virginia do?expand_more

A Administrative Assistant at Commonwealth of Virginia is responsible for the following: Manage calendars and schedule meetings for the Vice President for Information Technology and CIO; Assist with the procurement of office supplies and processing of travel preapprovals and reimbursements; Serve as a backup for the Executive Assistant to ensure seamless administrative support; and Enter food approvals for business meals and maintain organized office files and records.

What are the requirements for this Administrative Assistant role?expand_more

Commonwealth of Virginia is looking for candidates who meet the following requirements: High school diploma or equivalent; Demonstrated administrative experience; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Criminal conviction check required; and Sponsorship not available.

Where is the Administrative Assistant role at Commonwealth of Virginia located?expand_more

Administrative Assistant at Commonwealth of Virginia is based in Fanny White Road, Buckingham County, Virginia, 23921, United States. This is a on-site role.

Is this Administrative Assistant job remote, hybrid, or on-site?expand_more

Commonwealth of Virginia has listed this Administrative Assistant role as on-site.

How much experience is required for this Administrative Assistant role?expand_more

Candidates for Administrative Assistant at Commonwealth of Virginia should have mid level.

What skills do you need for the Administrative Assistant role at Commonwealth of Virginia?expand_more

Key skills for Administrative Assistant at Commonwealth of Virginia include Microsoft Office Suite; Word; Excel; Powerpoint; and Outlook.

What education is required for Administrative Assistant at Commonwealth of Virginia?expand_more

Educational requirements for this role: High school diploma or equivalent required; and Associate's degree or higher in business administration preferred.

What category does the Administrative Assistant role belong to?expand_more

Administrative Assistant at Commonwealth of Virginia is part of the admin job category on Recrutus.