Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_on1959, Carissa Street, Summerlin North, Summerlin, Las Vegas, Clark County, Nevada, 89128, United States
About the Company
Western Automotive Group, LLC (DBA Big O Tires) has been serving the Las Vegas Valley since 2015. We provide comprehensive automotive tire and service operations across the region, building a reputation for reliability and community presence.
About the Role
We are seeking an Administrative Assistant to serve as the primary point of contact for our President and CEO. This role is designed for an exceptionally sharp, proactive, and organized individual who thrives in a dynamic environment. You will be the operational backbone of the executive office, managing complex schedules, coordinating communications, and ensuring that daily tasks are tracked to completion.
In this position, you will handle a diverse mix of responsibilities ranging from drafting formal correspondence and creating presentations to managing large group conferences via Teams, WebEx, or Zoom. The role requires a "get things done" attitude, the ability to work effectively under tight deadlines, and the capacity to navigate colorful personalities within our team. A good sense of humor is essential to fit our culture.
Hiring Process
Candidates must be legally authorized to work in the United States and pass a background check and screening. We look for individuals who can demonstrate proficiency in Microsoft Office, Outlook, Word, Excel, and Quickbooks.
Equal Opportunity
We are an equal opportunity employer committed to building a diverse and inclusive team.
Work location
Work model: On-site
1959, Carissa Street, Summerlin North, Summerlin, Las Vegas, Clark County, Nevada, 89128, United States
Las Vegas, Nevada
Key Responsibilities
- check_circleDraft formal letters, memos, emails, and reports
- check_circleManage email and calendar, including confirming appointments
- check_circleCreate and present Word and PowerPoint presentations
- check_circleTake notes in meetings or attend conference calls on behalf of the executive
- check_circleRemind executives about daily tasks and follow up with customers
- check_circleCheck and process mail
- check_circleHelp the Controller with daily logs
- check_circleRead and summarize communications, documents, and projects
- check_circleAnswer phones, make calls, and respond to correspondence
- check_circleCoordinate and manage the President and CEO's schedule
- check_circleServe as the primary point of contact for the executive
- check_circleSchedule large group conferences via Teams, WebEx, or Zoom
Requirements
- verifiedMinimum 2 years experience in office, administrative, executive assistant, management, operation, customer service, or assistance
- verifiedCollege degree or 3-5 years experience in bookkeeping or accounting
- verifiedProficient in Excel, Outlook, and Word
- verifiedProficient in Quickbooks
- verifiedLegal to work in the United States
- verifiedAble to pass background check and screening
Nice to Have
Experience with Microsoft Office is highly preferred.
Benefits & Perks
check_circleMedical, Dental, Vision, Short & Long term, Life insurance, and AFLAC
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Skills, education and keywords
Skills: Excel, Outlook, Word, Quickbooks, Microsoft Office Suite, Teams, Webex, Zoom, Powerpoint.
Education: College degree or 3-5 years experience in bookkeeping or accounting.
Frequently asked questions about Administrative Assistant at Automotive Ventures
What does a Administrative Assistant at Automotive Ventures do?expand_more
A Administrative Assistant at Automotive Ventures is responsible for the following: Draft formal letters, memos, emails, and reports; Manage email and calendar, including confirming appointments; Create and present Word and PowerPoint presentations; and Take notes in meetings or attend conference calls on behalf of the executive.
What are the requirements for this Administrative Assistant role?expand_more
To qualify for the Administrative Assistant at Automotive Ventures position, applicants should have: Minimum 2 years experience in office, administrative, executive assistant, management, operation, customer service, or assistance; College degree or 3-5 years experience in bookkeeping or accounting; Proficient in Excel, Outlook, and Word; Proficient in Quickbooks; Legal to work in the United States; and Able to pass background check and screening.
Where is the Administrative Assistant role at Automotive Ventures located?expand_more
Administrative Assistant at Automotive Ventures is based in 1959, Carissa Street, Summerlin North, Summerlin, Las Vegas, Clark County, Nevada, 89128, United States. This is a on-site role.
Is this Administrative Assistant job remote, hybrid, or on-site?expand_more
Automotive Ventures has listed this Administrative Assistant role as on-site.
How much experience is required for this Administrative Assistant role?expand_more
Administrative Assistant at Automotive Ventures typically requires 2+ years of relevant experience at the mid level level.
What skills do you need for the Administrative Assistant role at Automotive Ventures?expand_more
Key skills for Administrative Assistant at Automotive Ventures include Excel; Outlook; Word; Quickbooks; Microsoft Office Suite; Teams; Webex; and Zoom.
What education is required for Administrative Assistant at Automotive Ventures?expand_more
Educational requirements for this role: College degree or 3-5 years experience in bookkeeping or accounting.
What category does the Administrative Assistant role belong to?expand_more
Administrative Assistant at Automotive Ventures is part of the admin job category on Recrutus.
About Automotive Ventures
Automotive Ventures operates as a global seed-stage mobility investor headquartered in Atlanta, GA. The firm focuses on the venture capital and private equity sectors, specifically targeting the mobility industry. It partners with exceptional founders to support early-stage companies developing innovative transportation solutions. By providing capital and strategic guidance, the organization helps shape the future of mobility through direct investment in promising new ventures. The company maintains a global footprint while maintaining its base in the United States. Its approach centers on identifying and backing founders who are redefining how people and goods move.
Browse more roles: All Automotive Ventures jobs, admin jobs on Recrutus.