What does a Administrative Assistant at Vaco by Highspring do?

Day-to-day, the Administrative Assistant at Vaco by Highspring will provide executive administrative support to multiple senior leaders; coordinate meetings and shifting priorities with urgency and accuracy; handle confidential and sensitive information with professionalism and discretion; and support travel arrangements and expense reporting through concur.

What are the requirements for this Administrative Assistant role?

To qualify for the Administrative Assistant at Vaco by Highspring position, applicants should have: Experience supporting multiple leaders/executives in a corporate environment; Proficiency with Microsoft Outlook and virtual meeting platforms; and Experience with Concur for travel and expense management preferred.

Where is the Administrative Assistant role at Vaco by Highspring located?

Administrative Assistant at Vaco by Highspring is based in 37, Robinwing Lane, Hazelwood, Saint Louis County, Missouri, 63042, United States. This is a on-site role.

Is this Administrative Assistant job remote, hybrid, or on-site?

Vaco by Highspring has listed this Administrative Assistant role as on-site.

How much experience is required for this Administrative Assistant role?

Candidates for Administrative Assistant at Vaco by Highspring should have mid level.

What skills do you need for the Administrative Assistant role at Vaco by Highspring?

Key skills for Administrative Assistant at Vaco by Highspring include Microsoft Outlook; and Concur.

What category does the Administrative Assistant role belong to?

Administrative Assistant at Vaco by Highspring is part of the admin job category on Recrutus.

Administrative Assistant — Hazelwood, MO at Vaco by

About the Role

We are seeking a polished, high-energy Executive Administrative Assistant to support multiple senior leaders in a fast-paced, highly visible corporate environment. This newly created position offers strong potential to convert to a permanent opportunity. You will serve as a key point of contact for visitors, leadership, and internal teammates, acting as the "face of the office" while managing complex schedules for three Directors and a VP, alongside interactions with the President of Defense, SVP of Engineering, and EVP of Manufacturing.

The ideal candidate thrives in an environment where priorities shift quickly. Success in this role relies heavily on soft skills, urgency, and professionalism. You will be the backbone of the executive team, ensuring seamless coordination of meetings, travel, and confidential information while fostering a positive office atmosphere through engagement initiatives and culture-building activities.

Team & Environment

You will join a small office environment with approximately 70 teammates. The setting is business casual and on-site in Hazelwood, MO. This is a 6–9 month contract assignment with the possibility of extension or conversion to a permanent hire. Training will be provided to ensure you are fully equipped to support the leadership team effectively.

Hiring Process

Vaco by Highspring is committed to a fair and inclusive hiring process. If you require reasonable accommodation to participate in the application or interview process, please contact HR@vaco.com.

Equal Opportunity & Culture

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, veteran status, or any other protected characteristic. We are committed to the full inclusion of all qualified individuals and ensure that persons with disabilities are provided reasonable accommodations.

Work location

Work model: On-site

37, Robinwing Lane, Hazelwood, Saint Louis County, Missouri, 63042, United States

Hazelwood, Missouri

Key Responsibilities

check_circleProvide executive administrative support to multiple senior leaders
check_circleCoordinate meetings and shifting priorities with urgency and accuracy
check_circleHandle confidential and sensitive information with professionalism and discretion
check_circleSupport travel arrangements and expense reporting through Concur
check_circleServe as a key point of contact for visitors, leadership, and internal teammates
check_circleAssist with front desk responsibilities including visitor check-in and badge coordination
check_circleSupport employee engagement initiatives and monthly office events
check_circleMaintain a positive office atmosphere and act as the face of the office
check_circleManage complex calendar scheduling across four or more executives

Requirements

verifiedExperience supporting multiple leaders/executives in a corporate environment
verifiedProficiency with Microsoft Outlook and virtual meeting platforms
verifiedExperience with Concur for travel and expense management preferred

Nice to Have

Experience with Concur for travel and expense management

Administrative Assistant