Administrative Assistant

About the Minnesota Orchestra

The Minnesota Orchestra is a Grammy Award-winning ensemble with a storied history dating back to 1903. Known for acclaimed performances in Minnesota and globally, the organization is committed to innovative educational engagement and new orchestral music. Today, the Orchestra performs nearly 175 concerts annually at Orchestra Hall in downtown Minneapolis, led by Music Director Thomas Søndergård. With an annual budget of $42.6M and a reach extending to over 2.5 million people through digital and broadcast platforms, the Orchestra serves as a cultural cornerstone for the community.

Our values are rooted in the belief that every employee is essential to our mission to enrich, inspire, and serve our community. We foster working relationships based on mutual respect, confidence, and active collaboration. We are dedicated to building a diverse and inclusive organization that honors the community we serve, nurturing an equitable culture where everyone thrives.

About the Role

As an Administrative Assistant in the Finance Department, you will serve as a key operational partner to the Chief Financial Officer, exercising independent judgment to ensure the smooth coordination of calendars, meetings, and communications. This role also provides secondary support to the Vice Presidents of People & Culture, Artistic Planning, and Orchestra and Production.

In this position, you will act as a gatekeeper and facilitator for executive leadership, handling confidential and sensitive information with the utmost discretion. Your day will involve managing complex schedules, coordinating internal and external meetings, drafting correspondence, and maintaining organized files. You will work collaboratively across departments, serving as a vital link within the Finance team and the broader executive leadership group. This is a hybrid role based in Minneapolis, requiring in-person presence at Orchestra Hall or administrative offices.

Hiring Process

Interested candidates should submit their application through our official careers portal. The selection process typically includes a review of qualifications, followed by an initial screening conversation with the hiring team. Successful candidates will proceed to a more in-depth interview stage to discuss experience, situational judgment, and cultural fit before an offer is extended.

Equal Opportunity

The Minnesota Orchestral Association is an equal opportunity employer. We recruit, hire, train, and promote all persons without regard to race, color, sex, religion, national origin, sexual orientation, age, disability, creed, status with regard to public assistance, or any other non-job-related characteristic. We are committed to fostering a workplace where diversity is welcomed and valued.

Work location

Work model: Hybrid

Hennepin Avenue North, Loring Park, Central, Minneapolis, Hennepin County, Minnesota, 55403, United States

Minneapolis, Minnesota

Key Responsibilities

check_circleProvide primary administrative support to the Chief Financial Officer
check_circleManage calendars and coordinate meetings for executive leadership
check_circleDraft, format, and distribute correspondence, emails, and reports
check_circleCoordinate internal and external meetings including scheduling and materials
check_circleTrack action items and follow-ups resulting from meetings
check_circleManage high volume of emails and serve as email proxy
check_circleHandle sensitive financial and personnel information with discretion
check_circleAssist with expense tracking, coding, and reconciliation
check_circleMaintain organized electronic and physical files
check_circleSupport travel arrangements and other administrative tasks

Requirements

verifiedAssociate's or Bachelor's degree in a relevant field or equivalent experience
verified4–7 years of administrative support experience
verifiedProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
verifiedAdvanced proficiency in SharePoint and Concur
verifiedAdvanced knowledge of web-based conferencing platforms (Teams, Zoom)

Nice to Have

Experience supporting senior leaders.

Benefits & Perks

check_circleMedical Plans (PPO and HSA), Dental, and Vision Planscheck_circleHealth Savings Account (HSA) funding each pay periodcheck_circleFlexible Spending Account (FSA)check_circleEmployee Assistance ProgramLife and AD&D insurance

Skills, education and keywords

Skills: Microsoft Office Suite, Outlook, Word, Excel, Powerpoint, Sharepoint, Concur, Teams, Zoom.

Education: Associate's or Bachelor's degree in a relevant field, or equivalent experience; Associate's or Bachelor's degree in a relevant field, or equivalent experience.

Frequently asked questions about Administrative Assistant at Minnesota Orchestra

What does a Administrative Assistant at Minnesota Orchestra do?expand_more

Day-to-day, the Administrative Assistant at Minnesota Orchestra will provide primary administrative support to the chief financial officer; manage calendars and coordinate meetings for executive leadership; draft, format, and distribute correspondence, emails, and reports; and coordinate internal and external meetings including scheduling and materials.

What are the requirements for this Administrative Assistant role?expand_more

To qualify for the Administrative Assistant at Minnesota Orchestra position, applicants should have: Associate's or Bachelor's degree in a relevant field or equivalent experience; 4–7 years of administrative support experience; Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Advanced proficiency in SharePoint and Concur; and Advanced knowledge of web-based conferencing platforms (Teams, Zoom).

Where is the Administrative Assistant role at Minnesota Orchestra located?expand_more

Administrative Assistant at Minnesota Orchestra is based in Hennepin Avenue North, Loring Park, Central, Minneapolis, Hennepin County, Minnesota, 55403, United States. This is a hybrid role.

Is this Administrative Assistant job remote, hybrid, or on-site?expand_more

Minnesota Orchestra has listed this Administrative Assistant role as hybrid.

How much experience is required for this Administrative Assistant role?expand_more

Administrative Assistant at Minnesota Orchestra typically requires 4–7 years of relevant experience at the mid level level.

What skills do you need for the Administrative Assistant role at Minnesota Orchestra?expand_more

Key skills for Administrative Assistant at Minnesota Orchestra include Microsoft Office Suite; Outlook; Word; Excel; Powerpoint; Sharepoint; Concur; and Teams.

What education is required for Administrative Assistant at Minnesota Orchestra?expand_more

Educational requirements for this role: Associate's or Bachelor's degree in a relevant field, or equivalent experience; and Associate's or Bachelor's degree in a relevant field, or equivalent experience.

What category does the Administrative Assistant role belong to?expand_more

Administrative Assistant at Minnesota Orchestra is part of the admin job category on Recrutus.