Administrative Assistant

About The Estate Yountville

Laying in the heart of Napa Valley, The Estate Yountville features two magnificent hotels that embody the perfect getaway and retreat. Surrounded by vineyards, Michelin-star restaurants, and exquisite views, our 22-acre haven sits among one of the most coveted viticulture regions in the world. We invite our guests to immerse themselves in a redesigned Wine Country experience in a delightfully vino-cultured manner: two luxury hotels with decidedly different personalities – the vibrant Hotel Villagio and its sophisticated counterpart, Vintage House, a chic and tranquil sanctuary. A combined room-count of nearly 200 rooms and suites allows us to create a memorable experience for any occasion.

About the Role

The Engineering Administrative Assistant is the operational backbone of the Engineering department, ensuring the team remains organized, responsive, and proactive in maintaining the beauty, safety, and functionality of The Estate Yountville. This role is essential for balancing administrative precision with the urgency of a fast-paced luxury hospitality environment.

You will serve as the critical communication link between Engineering and other departments, from Housekeeping and Front Office to Food & Beverage and Sales. Your day will involve coordinating vendor access, tracking work orders, and ensuring that maintenance issues impacting guest comfort and safety are resolved with care. By managing project documentation, preventive maintenance logs, and compliance records, you help uphold the property's luxury standards and ensure seamless operations for our guests.

Hiring Process

Interested candidates are invited to apply directly through our careers portal. The selection process typically involves a review of qualifications followed by an interview to assess organizational skills, communication style, and cultural fit within our dynamic team.

Equal Opportunity Employer

Hotel Villagio and Vintage House are equal opportunity employers. We consider qualified applicants regardless of race, color, religion, sex, national origin, disability, or veteran status.

Work location

Work model: On-site

283, Vista Drive, Yountville, Napa County, California, 94599, United States

Yountville, California

Key Responsibilities

check_circleProvide daily administrative support to the Director of Engineering and leadership team
check_circleMaintain department files, records, maintenance logs, and project documentation
check_circleMonitor and follow up on work orders and preventive maintenance schedules in ALICE
check_circleAssist with vendor communication, scheduling, and purchasing through BirchStreet
check_circleTrack engineering projects, timelines, and coordinate access for contractors and inspectors
check_circleSupport safety inspections, equipment logs, and compliance documentation for OSHA and insurance
check_circleServe as a communication link between Engineering and Housekeeping, Front Office, and other departments
check_circleEnsure timely follow-up on maintenance issues impacting guest comfort and safety

Requirements

verifiedMinimum 1–3 years of administrative, hospitality, engineering office, facilities, purchasing, or operations support experience
verifiedProficiency with Microsoft Office, Outlook, Excel, shared documents, and basic reporting

Nice to Have

Minimum 1–3 years of administrative, hospitality, engineering office, facilities, purchasing, or operations support experience. Hotel, resort, facilities, construction, or property management experience. Experience with ALICE, BirchStreet, Opera Cloud, HotSOS, Asana, or similar systems.

Frequently asked questions about Administrative Assistant at Boardwalk Investments Group

What does a Administrative Assistant at Boardwalk Investments Group do?expand_more

In this Administrative Assistant at Boardwalk Investments Group role, you will provide daily administrative support to the director of engineering and leadership team; maintain department files, records, maintenance logs, and project documentation; monitor and follow up on work orders and preventive maintenance schedules in alice; and assist with vendor communication, scheduling, and purchasing through birchstreet.

What are the requirements for this Administrative Assistant role?expand_more

To qualify for the Administrative Assistant at Boardwalk Investments Group position, applicants should have: Minimum 1–3 years of administrative, hospitality, engineering office, facilities, purchasing, or operations support experience; and Proficiency with Microsoft Office, Outlook, Excel, shared documents, and basic reporting.

Where is the Administrative Assistant role at Boardwalk Investments Group located?expand_more

Administrative Assistant at Boardwalk Investments Group is based in 283, Vista Drive, Yountville, Napa County, California, 94599, United States. This is a on-site role.

Is this Administrative Assistant job remote, hybrid, or on-site?expand_more

Boardwalk Investments Group has listed this Administrative Assistant role as on-site.

How much experience is required for this Administrative Assistant role?expand_more

Administrative Assistant at Boardwalk Investments Group typically requires 1–3 years of relevant experience at the mid level level.

What skills do you need for the Administrative Assistant role at Boardwalk Investments Group?expand_more

Key skills for Administrative Assistant at Boardwalk Investments Group include Microsoft Office; Outlook; Excel; Alice; Birchstreet; Opera Cloud; Hotsos; and Asana.

What category does the Administrative Assistant role belong to?expand_more

Administrative Assistant at Boardwalk Investments Group is part of the admin job category on Recrutus.