Administrative Assistant (25 hours per week)
Not Disclosed•Part-TimeOn-site
location_on15, North Greenwood Avenue, Park Ridge, Maine Township, Cook County, Illinois, 60068, United States
Founded in 2018, Vitae is a growing multi-specialty provider group dedicated to delivering high-quality care to residents in skilled nursing and long-term care communities. Our clinicians provide integrated services across internal medicine, psychiatry, psychotherapy, and podiatry, working closely with facility leadership and a collaborative, multidisciplinary team to address complex medical and behavioral health needs.
Today, Vitae supports more than 300 facilities across the Midwest and East Coast, offering providers the opportunity to practice in a team-based environment while making a meaningful impact on an often-underserved population. At Vitae, you'll find a strong clinical network, experienced leadership, and the opportunity to do work that directly improves patient outcomes.
We are seeking a dependable and organized Part-Time (20 hours/week) Office Admin to support daily office operations. This role serves as the first point of contact for visitors and callers, playing a key role in maintaining a welcoming front office environment and managing essential administrative projects. The ideal candidate is professional, detail-oriented, and comfortable multitasking in a fast-paced setting where reliability and a friendly demeanor are essential to our mission.
Work location
Work model: On-site
15, North Greenwood Avenue, Park Ridge, Maine Township, Cook County, Illinois, 60068, United States
Park Ridge, Illinois
Key Responsibilities
- check_circleGreet visitors and maintain a welcoming front office environment
- check_circleAnswer and route incoming phone calls and emails
- check_circleManage conference room scheduling and guest check-in
- check_circleMaintain office supplies inventory and place orders as needed
- check_circleCoordinate with vendors for cleaning and office services
- check_circleReceive, sort, and distribute incoming mail and packages
- check_circlePrepare outgoing mail and shipments
- check_circleTrack and log deliveries as needed
- check_circleAssist with filing, data entry, document preparation, and scanning
- check_circleSupport administrative projects such as organizing records and updating contact lists
Requirements
- verifiedHigh school diploma or equivalent
- verified1+ year of receptionist, administrative, or office support experience
- verifiedProficiency with Microsoft Office (Outlook, Word, Excel)
Nice to Have
Additional education beyond high school diploma. 1+ year of receptionist, administrative, or office support experience.
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office, Outlook, Word, Excel.
Education: High school diploma or equivalent required.
Frequently asked questions about Administrative Assistant (25 hours per week) at Vitae Health Systems
What does a Administrative Assistant (25 hours per week) at Vitae Health Systems do?expand_more
Day-to-day, the Administrative Assistant (25 hours per week) at Vitae Health Systems will greet visitors and maintain a welcoming front office environment; answer and route incoming phone calls and emails; manage conference room scheduling and guest check-in; and maintain office supplies inventory and place orders as needed.
What are the requirements for this Administrative Assistant (25 hours per week) role?expand_more
To qualify for the Administrative Assistant (25 hours per week) at Vitae Health Systems position, applicants should have: High school diploma or equivalent; 1+ year of receptionist, administrative, or office support experience; and Proficiency with Microsoft Office (Outlook, Word, Excel).
Where is the Administrative Assistant (25 hours per week) role at Vitae Health Systems located?expand_more
Administrative Assistant (25 hours per week) at Vitae Health Systems is based in 15, North Greenwood Avenue, Park Ridge, Maine Township, Cook County, Illinois, 60068, United States. This is a on-site role.
Is this Administrative Assistant (25 hours per week) job remote, hybrid, or on-site?expand_more
Vitae Health Systems has listed this Administrative Assistant (25 hours per week) role as on-site.
How much experience is required for this Administrative Assistant (25 hours per week) role?expand_more
Administrative Assistant (25 hours per week) at Vitae Health Systems typically requires 1+ years of relevant experience at the entry level level.
What skills do you need for the Administrative Assistant (25 hours per week) role at Vitae Health Systems?expand_more
Key skills for Administrative Assistant (25 hours per week) at Vitae Health Systems include Microsoft Office; Outlook; Word; and Excel.
What education is required for Administrative Assistant (25 hours per week) at Vitae Health Systems?expand_more
Educational requirements for this role: High school diploma or equivalent required.
What category does the Administrative Assistant (25 hours per week) role belong to?expand_more
Administrative Assistant (25 hours per week) at Vitae Health Systems is part of the admin job category on Recrutus.
About Vitae Health Systems
Vitae Health Systems, headquartered in Chicago, Illinois, operates within the medical practices industry to deliver comprehensive healthcare solutions for patients in skilled nursing facilities. Founded in 2018, the organization emerged from a recognized need to provide internal medicine support that augments the work of attending physicians in these settings. Since its inception, the company has expanded its operational footprint to cover a wide geographic range across the Midwest and East Coast.
The organization now functions as a multi-specialty practice featuring full-time providers in internal medicine, psychiatry, psychotherapy, and podiatry. These professionals integrate directly with existing facility teams to ensure patients receive high-quality medical care. The company focuses on overseeing the physical, cognitive, and functional rehabilitation of residents within skilled nursing environments, maintaining a commitment to comprehensive patient support throughout the treatment process.
Browse more roles: All Vitae Health Systems jobs, admin jobs on Recrutus.