Admin Assistant to the CEO
Not Disclosed•Full-TimeOn-site
location_onP.S. 133 William A. Butler, 610, Baltic Street, Park Slope, Brooklyn, Kings County, New York, 11217, United States
About the Role
This position serves as the CEO's right hand across multiple businesses simultaneously. You will be the bridge between the CEO's intent and completed work, managing a diverse scope that includes facilities, vendors, recruiting, insurance, grants, billing, and marketing accountability.
Success in this role relies on strong judgment, relentless follow-through, and the ability to figure things out independently without needing step-by-step guidance. You will take ownership of maintenance issues across every site, coordinate routine schedules for HVAC and cleaning, and set up new spaces from furniture orders to classroom prep. Additionally, you will manage the entire vendor lifecycle—from sourcing and vetting to maintaining a single source of truth for all sites.
Beyond daily operations, you will track CEO-assigned projects to completion, build KPI scorecards, and surface critical billing items weekly. You will also handle insurance documentation, grant reimbursements, and recruiting support, ensuring that Regional Directors and site managers have the reports and dashboards they need to succeed.
Work location
Work model: On-site
P.S. 133 William A. Butler, 610, Baltic Street, Park Slope, Brooklyn, Kings County, New York, 11217, United States
New York, New York
Key Responsibilities
- check_circleHold marketing team accountable for deliverables, deadlines, and campaign strategy
- check_circleTrack CEO-assigned projects across businesses and build admin tools and KPI scorecards
- check_circleCoordinate routine facility schedules including HVAC, cleaning, and fire inspections
- check_circleManage end-to-end maintenance issues across all sites from flagging to resolution
- check_circlePost job ads, screen resumes, and schedule interviews for open roles
- check_circleSource, vet, and onboard vendors while tracking spend and maintaining a directory
- check_circleSubmit insurance documentation and grant reimbursement forms while managing renewal calendars
- check_circleEnable directors and managers by setting up reports, dashboards, and training new staff
Requirements
- verified2+ years in an admin, executive assistant, operations coordinator, or office manager role
- verifiedValid driver's license and reliable transportation
- verifiedExperience in childcare, education, healthcare, or a multi-site service business
- verifiedVendor management, facilities coordination, insurance paperwork, or grant reimbursement experience
Nice to Have
Experience in childcare, education, healthcare, or a multi-site service business. Vendor management, facilities coordination, insurance paperwork, or grant reimbursement experience.
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Frequently asked questions about Admin Assistant to the CEO at Bhired
What does a Admin Assistant to the CEO at Bhired do?expand_more
Day-to-day, the Admin Assistant to the CEO at Bhired will hold marketing team accountable for deliverables, deadlines, and campaign strategy; track ceo-assigned projects across businesses and build admin tools and kpi scorecards; coordinate routine facility schedules including hvac, cleaning, and fire inspections; and manage end-to-end maintenance issues across all sites from flagging to resolution.
What are the requirements for this Admin Assistant to the CEO role?expand_more
To qualify for the Admin Assistant to the CEO at Bhired position, applicants should have: 2+ years in an admin, executive assistant, operations coordinator, or office manager role; Valid driver's license and reliable transportation; Experience in childcare, education, healthcare, or a multi-site service business; and Vendor management, facilities coordination, insurance paperwork, or grant reimbursement experience.
Where is the Admin Assistant to the CEO role at Bhired located?expand_more
Admin Assistant to the CEO at Bhired is based in P.S. 133 William A. Butler, 610, Baltic Street, Park Slope, Brooklyn, Kings County, New York, 11217, United States. This is a on-site role.
Is this Admin Assistant to the CEO job remote, hybrid, or on-site?expand_more
Bhired has listed this Admin Assistant to the CEO role as on-site.
How much experience is required for this Admin Assistant to the CEO role?expand_more
Admin Assistant to the CEO at Bhired typically requires 2+ years of relevant experience at the mid level level.
What skills do you need for the Admin Assistant to the CEO role at Bhired?expand_more
Key skills for Admin Assistant to the CEO at Bhired include Google Sheets; Google Docs; Google Calendar; Gmail; and Google Workspace.
What category does the Admin Assistant to the CEO role belong to?expand_more
Admin Assistant to the CEO at Bhired is part of the admin job category on Recrutus.
About Bhired
Bhired is a staffing and recruiting firm based in Brooklyn, New York, specializing in job placement and career consultancy. The organization focuses on quality outcomes for both candidates and employers by navigating the complexities of hiring with confidence and clarity. Unlike traditional agencies that simply match resumes to openings, Bhired aims to craft precise fits between job-seekers and teams through a detailed understanding of specific role requirements.
The firm provides comprehensive support throughout the entire recruitment lifecycle. Services extend beyond initial placement to include guidance on role structuring, salary compensation, and contract negotiation. This approach leverages extensive industry experience to offer an advantage over standard job-placement models. Clients receive dedicated coaching and consulting to ensure successful career transitions and effective team building. Bhired serves professionals seeking career advancement and companies looking to secure high-caliber talent, operating with a commitment to thoroughness and strategic alignment in every engagement.
Browse more roles: All Bhired jobs, admin jobs on Recrutus.