Surgical Scheduler OBGYN Clinic
Not Disclosed•Full-TimeOn-site
location_on2110, Griswold Lane, Austin, Travis County, Texas, 78703, United States
Life at Ascension
Ascension is a leading nonprofit Catholic health system where purpose meets opportunity. Our culture is grounded in service, growth, care, and connection, empowering over 99,000 associates to reimagine healthcare together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, we offer an inclusive and supportive environment where your contributions truly matter.
About the Role
Located at the Lamar Building on Thirty Second Street in Austin, TX, this position serves as a critical operational hub within our OBGYN Clinic. You will be the bridge between clinical scheduling and patient readiness, ensuring the smooth flow of high-volume surgical workqueues. Your day will involve systematically monitoring Athena/EMR "surgery buckets" to prioritize and book procedures, while proactively contacting patients to coordinate dates and prevent care delays.
Beyond scheduling, you will play a vital role in financial clearance and patient counseling. You will secure prior authorizations for specialized in-office procedures and communicate out-of-pocket costs, deductibles, and financial responsibilities to patients with clarity and empathy. This role requires meticulous attention to detail to maintain data integrity and regulatory compliance within the EHR system, ensuring every interaction supports the patient's journey to care.
Hiring Process & Application
To apply, please submit your application through our authorized applicant tracking system. Our team will review your qualifications and reach out if your background aligns with the needs of our OBGYN Clinic. During the hiring process, your recruiter will provide the most up-to-date details regarding benefit options and eligibility, which may vary by position, scheduled hours, and location.
Safety & Fraud Prevention
Prospective applicants should remain vigilant against fraudulent job offers. Ascension will never ask for payment or banking information as part of the application or hiring process. Legitimate communications will always originate from an @ascension.org email address. Official offers are only extended to candidates who have completed a job application through our authorized system.
Equal Opportunity Employer
Ascension provides Equal Employment Opportunities to all associates and applicants without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, national origin, citizenship, age, disability, genetic information, veteran status, marital status, or any other legally protected characteristic. We are committed to fostering a diverse and inclusive workplace in accordance with all applicable federal, state, and local laws.
Work location
Work model: On-site
2110, Griswold Lane, Austin, Travis County, Texas, 78703, United States
Austin, Texas
Key Responsibilities
- check_circleDrive patient outreach to coordinate surgical dates and convert scheduling requests
- check_circleExecute pre-procedural financial clearance by obtaining insurance benefits and prior authorizations
- check_circleManage high-volume surgical workqueues by monitoring Athena/EMR surgery buckets
- check_circleMaintain data and regulatory integrity by logging authorization codes and patient details in the EHR
- check_circleProvide transparent patient financial counseling regarding out-of-pocket costs and deductibles
Requirements
- verifiedHigh School diploma equivalency OR 1 year of applicable cumulative job specific experience
- verifiedRequired professional licensure/certification (if applicable)
Nice to Have
Previous experience navigating medical scheduling modules within an Electronic Medical Record (EMR) system. Strong command of medical and surgical terminology. Solid understanding of insurance verification, benefit structures, and the prior authorization process for specialized procedures. Exceptional communication and phone etiquette. Persistent organization skills with the ability to self-manage a high-volume patient backlog.
Benefits & Perks
check_circleComprehensive health coverage including medical, dental, vision, prescription, and HSA/FSA optionscheck_circleEmployer-matched 403(b) retirement plan with planning and hardship resourcescheck_circleDisability and life insurance coveragecheck_circlePro-rated paid time off (PTO) and holidaysAscension-paid tuition through Vocare program and reimbursement
Similar Job Opportunities
Skills, education and keywords
Skills: Athena, Emr, Hipaa, Medical Terminology, Insurance Verification, Prior Authorization.
Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required..
Frequently asked questions about Surgical Scheduler OBGYN Clinic at Ascension Wisconsin
What does a Surgical Scheduler OBGYN Clinic at Ascension Wisconsin do?expand_more
In this Surgical Scheduler OBGYN Clinic at Ascension Wisconsin role, you will drive patient outreach to coordinate surgical dates and convert scheduling requests; execute pre-procedural financial clearance by obtaining insurance benefits and prior authorizations; manage high-volume surgical workqueues by monitoring athena/emr surgery buckets; and maintain data and regulatory integrity by logging authorization codes and patient details in the ehr.
What are the requirements for this Surgical Scheduler OBGYN Clinic role?expand_more
Ascension Wisconsin is looking for candidates who meet the following requirements: High School diploma equivalency OR 1 year of applicable cumulative job specific experience; and Required professional licensure/certification (if applicable).
Where is the Surgical Scheduler OBGYN Clinic role at Ascension Wisconsin located?expand_more
Surgical Scheduler OBGYN Clinic at Ascension Wisconsin is based in 2110, Griswold Lane, Austin, Travis County, Texas, 78703, United States. This is a on-site role.
Is this Surgical Scheduler OBGYN Clinic job remote, hybrid, or on-site?expand_more
Ascension Wisconsin has listed this Surgical Scheduler OBGYN Clinic role as on-site.
How much experience is required for this Surgical Scheduler OBGYN Clinic role?expand_more
Surgical Scheduler OBGYN Clinic at Ascension Wisconsin typically requires 1+ years of relevant experience at the entry level level.
What skills do you need for the Surgical Scheduler OBGYN Clinic role at Ascension Wisconsin?expand_more
Key skills for Surgical Scheduler OBGYN Clinic at Ascension Wisconsin include Athena; Emr; Hipaa; Medical Terminology; Insurance Verification; and Prior Authorization.
What education is required for Surgical Scheduler OBGYN Clinic at Ascension Wisconsin?expand_more
Educational requirements for this role: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required..
What category does the Surgical Scheduler OBGYN Clinic role belong to?expand_more
Surgical Scheduler OBGYN Clinic at Ascension Wisconsin is part of the admin job category on Recrutus.