Sales Assistant / Receptionist

About the Role

The Front Desk Sales Coordinator serves as the primary front-line ambassador for our senior living community, creating a welcoming, professional, and service-oriented first impression for residents, families, prospective residents, and visitors. This position is vital to our mission of upholding resident dignity and delivering person-centered care by acting as the bridge between our community and the families navigating housing decisions for their loved ones.

In this role, you will be the heartbeat of our sales and marketing efforts. Your day involves managing the flow of visitors, coordinating personalized tours that highlight our lifestyle offerings, and guiding prospective residents through a seamless transition from inquiry to move-in. You will support leadership in achieving occupancy goals while ensuring every interaction reflects our culture of hospitality and compassion.

A Day in the Life

You will start by managing the multi-line phone system and greeting guests with warmth, ensuring the community feels like a home from the moment they arrive. Your responsibilities include conducting tours, following up on leads, and assisting with move-in logistics to make new residents feel supported. You will also coordinate marketing events, manage community engagement initiatives, and provide administrative support to leadership. Whether assisting with dining room coordination or organizing welcome materials, your role ensures a nurturing environment for everyone we serve.

Work Environment

This position is based in a community reception or office environment within a senior living setting. The role requires the ability to manage a fast-paced atmosphere with frequent interruptions and competing priorities. While the work is primarily on-site, occasional local travel may be required for outreach or marketing activities. The position operates Monday through Friday from 8 AM to 5 PM, with flexibility for some weekends to conduct tours or host events.

Hiring Process

Applications are accepted on an ongoing basis until the position is filled. Qualified candidates will be contacted for an interview to discuss their experience and fit for our team.

Our Commitment to Diversity

Bethesda Senior Living Communities is an equal opportunity employer. We are committed to providing a supportive environment where every individual is valued. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Work location

Work model: On-site

1087, East 35th Street, Kearney, Buffalo County, Nebraska, 68847, United States

Kearney, Nebraska

Key Responsibilities

check_circleServe as the primary point of contact for residents, families, and visitors
check_circleManage multi-line telephone systems and relay messages professionally
check_circleConduct personalized tours for prospective residents highlighting community amenities
check_circleMake outbound inquiry and follow-up calls to prospective residents and referral partners
check_circleMaintain accurate sales and lead tracking within the CRM system
check_circleSupport marketing events, open houses, and community engagement opportunities
check_circleMaintain inventory and organization of marketing materials and brochures
check_circleAssist with dining room coordination and guest hospitality when needed
check_circleDistribute mail, packages, and general correspondence to residents and visitors

Requirements

verifiedHigh school diploma or equivalent
verifiedValid driver's license
verifiedProficiency in Microsoft Office and CRM systems

Nice to Have

Associate or bachelor's degree in business, marketing, hospitality, healthcare administration, or related field. Experience in senior living, hospitality, customer service, or sales support. Experience navigating housing or care decisions for older adults and families.

Benefits & Perks

check_circleMedical Insurance (HDHP or PPO) for full-time employeescheck_circleVision, Dental, and Life Insurance for full-time employeescheck_circleHealth Savings Account with Company Match for full-time employeescheck_circleFlexible Spending AccountCompany matching 403(b) Plan

Company

Bethesda Group, LLC

Industry

Biotechnology Research

Headquarters

Rancho Santa Margarita, CA

Open Roles

Bethesda Group, LLC is a boutique consulting firm based in Rancho Santa Margarita, CA, specializing in the biotechnology research sector. The organization assists small and mid-stage diagnostic companies and investment groups in transitioning emerging diagnostic content and platforms into commercial markets. By bridging the gap between innovation and market entry, the firm supports clients navigating the complex regulatory and commercial landscapes of the industry. The team brings decades of combined experience, including executive leadership roles at large corporations with over 10,000 employees and successful exits from startups ranging from 25 to 650 employees. Their track record involves securing more than $100 million in private and public funding and managing Sarbanes-Oxley implementations for public entities. The group has facilitated over 50 successful FDA 510(k) and PMA submissions, delivered over 60 laboratory-developed test applications, and overseen the development of 15 FDA-cleared instrument systems. Additionally, Bethesda Group has managed over 40 companion diagnostic trials with pharmaceutical partners, providing expertise in health economics and reimbursement strategies. The firm has successfully filed over 100 patents and prosecuted the PCR patent portfolio, demonstrating a deep commitment to intellectual property and regulatory success within the biotechnology field.

Skills, education and keywords

Skills: Microsoft Office, CRM Systems.

Education: High school diploma or equivalent required; Associate or bachelor's degree in business, marketing, hospitality, healthcare administration, or related field preferred; Associate or bachelor's degree in business, marketing, hospitality, healthcare administration, or related field preferred.

Frequently asked questions about Sales Assistant / Receptionist at Bethesda Group, LLC

What does a Sales Assistant / Receptionist at Bethesda Group, LLC do?expand_more

Day-to-day, the Sales Assistant / Receptionist at Bethesda Group, LLC will serve as the primary point of contact for residents, families, and visitors; manage multi-line telephone systems and relay messages professionally; conduct personalized tours for prospective residents highlighting community amenities; and make outbound inquiry and follow-up calls to prospective residents and referral partners.

What are the requirements for this Sales Assistant / Receptionist role?expand_more

Bethesda Group, LLC is looking for candidates who meet the following requirements: High school diploma or equivalent; Valid driver's license; and Proficiency in Microsoft Office and CRM systems.

Where is the Sales Assistant / Receptionist role at Bethesda Group, LLC located?expand_more

Sales Assistant / Receptionist at Bethesda Group, LLC is based in 1087, East 35th Street, Kearney, Buffalo County, Nebraska, 68847, United States. This is a on-site role.

Is this Sales Assistant / Receptionist job remote, hybrid, or on-site?expand_more

Bethesda Group, LLC has listed this Sales Assistant / Receptionist role as on-site.

How much experience is required for this Sales Assistant / Receptionist role?expand_more

Candidates for Sales Assistant / Receptionist at Bethesda Group, LLC should have entry level.

What skills do you need for the Sales Assistant / Receptionist role at Bethesda Group, LLC?expand_more

Key skills for Sales Assistant / Receptionist at Bethesda Group, LLC include Microsoft Office; and CRM Systems.

What education is required for Sales Assistant / Receptionist at Bethesda Group, LLC?expand_more

Educational requirements for this role: High school diploma or equivalent required; Associate or bachelor's degree in business, marketing, hospitality, healthcare administration, or related field preferred; and Associate or bachelor's degree in business, marketing, hospitality, healthcare administration, or related field preferred.

What category does the Sales Assistant / Receptionist role belong to?expand_more

Sales Assistant / Receptionist at Bethesda Group, LLC is part of the sales job category on Recrutus.

About Bethesda Group, LLC

The team brings decades of combined experience, including executive leadership roles at large corporations with over 10,000 employees and successful exits from startups ranging from 25 to 650 employees. Their track record involves securing more than $100 million in private and public funding and managing Sarbanes-Oxley implementations for public entities. The group has facilitated over 50 successful FDA 510(k) and PMA submissions, delivered over 60 laboratory-developed test applications, and overseen the development of 15 FDA-cleared instrument systems.

Additionally, Bethesda Group has managed over 40 companion diagnostic trials with pharmaceutical partners, providing expertise in health economics and reimbursement strategies. The firm has successfully filed over 100 patents and prosecuted the PCR patent portfolio, demonstrating a deep commitment to intellectual property and regulatory success within the biotechnology field.

Browse more roles: All Bethesda Group, LLC jobs, sales jobs on Recrutus.