Purchasing Agent — Lake Worth Beach, FL at Lake Worth

About the Opportunity

The City of Lake Worth Beach has been selected by the U.S. Department of Energy's Grid Deployment Office to receive investment through the Grid Resilience and Innovation Partnerships (GRIP) program. This initiative aims to enhance grid flexibility, install over 60 reclosers and sectionalizing devices, and integrate battery energy storage with new fiber optics connections. The project also includes the deployment of advanced metering infrastructure (AMI) and a meter data management (MDM) system.

About the Role

Reporting to the Assistant Finance Director – Purchasing, the Purchasing Agent – Federal Grants serves as the central hub for all purchasing and procurement activities related to the Department of Energy's Smart Grid Grants project. This role is critical for securing, administering, and monitoring the contracting landscape of the GRIP grant award.

You will act as the primary liaison between the City and federal grant officials, ensuring that all procurement activities adhere to the Federal Acquisition Regulation (2 C.F.R. Part 200) and the specific guidelines of the GRIP grant. Your work will directly support the Federal Accountability and Reporting Compliance (FARC) reporting requirements, maintaining the city's procurement checklist and ensuring data accuracy for federal audits.

Day in the Life

This position requires a hybrid presence across two City offices: the Finance Department and the Electric Utilities. You will lead reporting for all procurement activities, manage communication regarding grant compliance, and coordinate with the Warehouse to track inventory according to federal guidelines. A key part of your day involves chairing procurement selection committees, conducting bid openings in compliance with the Sunshine Law, and assisting departments with contract negotiations and performance monitoring.

Hiring Process & Requirements

Candidates must be United States citizens. Employment is contingent upon the satisfactory completion of reference checks and a pre-employment physical. Successful candidates will be required to complete FEMA Incident Command System (ICS) Certification Levels 100, 200, 700, and 800 within the first six months of employment.

Equal Opportunity

The City of Lake Worth Beach is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, this organization provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Work location

Work model: On-site

1284, 7th Avenue North, Lake Worth Beach, Palm Beach County, Florida, 33460, United States

Lake Worth Beach, Florida

Key Responsibilities

check_circleManage purchasing and procurement activities for the Department of Energy GRIP grant award
check_circleDraft contract documents and assist in contract negotiations with vendors
check_circleLead reporting for all procurement activities to meet Federal Accountability and Reporting Compliance
check_circleMaintain accurate procurement records and ensure adherence to federal regulations
check_circleConduct bid openings and pre-bid meetings in compliance with Sunshine laws
check_circleAct as chairperson for procurement selection committees and monitor vendor performance
check_circleDevelop and research specifications ensuring compliance with GRIP grant requirements
check_circleCoordinate with warehouse to track inventory in accordance with federal grant guidelines
check_circleSolicit, receive, and analyze competitive bids, requests for proposals, and quotations

Requirements

verifiedUnited States citizenship
verifiedBachelor's degree in business administration, contract management, purchasing or related field
verified5 years experience in procurement of materials, equipment, supplies, contract development and administration
verified3 years experience as a procurement professional in Federal government or municipality with direct involvement in federal grants
verifiedCurrent State of Florida driver's license
verifiedNIGP CPPB Certification or NIGP Public Procurement Associate (or higher) designation
verifiedFEMA ICS Certification Levels 100, 200, 700 and 800

Nice to Have

Experience in government organizations.

Benefits & Perks

check_circleVacation and Sick Leave Accrualscheck_circle13 Paid Holidayscheck_circle3 Floating Holidayscheck_circleCity of Lake Worth Beach Medical Benefits including Life Insurance, Dental and Vision coverageRetirement Plan

Frequently asked questions about PURCHASING AGENT - FEDERAL GRANTS at Lake Worth Beach

What does a PURCHASING AGENT - FEDERAL GRANTS at Lake Worth Beach do?expand_more

A PURCHASING AGENT - FEDERAL GRANTS at Lake Worth Beach is responsible for the following: Manage purchasing and procurement activities for the Department of Energy GRIP grant award; Draft contract documents and assist in contract negotiations with vendors; Lead reporting for all procurement activities to meet Federal Accountability and Reporting Compliance; and Maintain accurate procurement records and ensure adherence to federal regulations.

What are the requirements for this PURCHASING AGENT - FEDERAL GRANTS role?expand_more

To qualify for the PURCHASING AGENT - FEDERAL GRANTS at Lake Worth Beach position, applicants should have: United States citizenship; Bachelor's degree in business administration, contract management, purchasing or related field; 5 years experience in procurement of materials, equipment, supplies, contract development and administration; 3 years experience as a procurement professional in Federal government or municipality with direct involvement in federal grants; Current State of Florida driver's license; and NIGP CPPB Certification or NIGP Public Procurement Associate (or higher) designation.

Where is the PURCHASING AGENT - FEDERAL GRANTS role at Lake Worth Beach located?expand_more

PURCHASING AGENT - FEDERAL GRANTS at Lake Worth Beach is based in 1284, 7th Avenue North, Lake Worth Beach, Palm Beach County, Florida, 33460, United States. This is a on-site role.

Is this PURCHASING AGENT - FEDERAL GRANTS job remote, hybrid, or on-site?expand_more

Lake Worth Beach has listed this PURCHASING AGENT - FEDERAL GRANTS role as on-site.

How much experience is required for this PURCHASING AGENT - FEDERAL GRANTS role?expand_more

PURCHASING AGENT - FEDERAL GRANTS at Lake Worth Beach typically requires 5+ years of relevant experience at the mid level level.

What skills do you need for the PURCHASING AGENT - FEDERAL GRANTS role at Lake Worth Beach?expand_more

Key skills for PURCHASING AGENT - FEDERAL GRANTS at Lake Worth Beach include Microsoft Word; Excel; Outlook; Federal Acquisition Regulation; 2 C.f.r. Part 200; Nigp CPPB Certification; Public Procurement Associate; and Fema Incident Command System.

What category does the PURCHASING AGENT - FEDERAL GRANTS role belong to?expand_more

PURCHASING AGENT - FEDERAL GRANTS at Lake Worth Beach is part of the accounting & finance job category on Recrutus.

PURCHASING AGENT - FEDERAL GRANTS