Project Manager Assistant (Onsite)

About the Role

As a Project Manager Assistant at Industrial Design, you will serve as a vital extension of the Project Management team, ensuring projects move from concept through construction administration with precision. This role exists to bridge the gap between design intent and physical execution, allowing Project Managers to focus on high-level strategy while you drive the day-to-day coordination required for project completion.

You will be the central point of communication for your assigned Project Manager, engaging in daily coordination, end-of-day status updates, and proactive decision-making. Your scope covers the full project lifecycle: from setting up design folders and managing micro-schedules to handling complex construction administration tasks like reviewing RFIs and submittals. You will ensure that ancillary documentation, accounting records, and customer service agreements are maintained with the same rigor as the design deliverables themselves.

A Day in the Life

Your work will be dynamic, shifting between office-based coordination and field engagement. You will spend significant time collaborating with team members to clarify schedules, allocate resources, and manage access to design folders. As design progresses, you will participate in client workgroup meetings, internal discipline coordination, and design reviews, often taking the lead on minute notation and follow-up actions.

During the construction phase, your focus shifts to the General Contractor and trade onboarding. You will rigorously review RFIs and submittals to prevent costly errors, attend OAC (Owner-Architect-Contractor) meetings, and join field walks to validate design implementation. You will also coordinate with the Construction Administration team to manage SDCs (Site Design Corrections), ensuring the team stays on track with pre-determined deliverable durations.

Hiring Process & Application Instructions

Industrial Design is seeking local candidates residing in the metro Phoenix area or those willing to self-relocate to this region. This is a full-time, in-office role with no remote or hybrid options available. Please note that this position requires US work authorization; we are not accepting out-of-country or outsourced support applications.

We accept applications directly from individual candidates only. Unsolicited resumes from staffing agencies will not be accepted, and no fees will be paid for agency submissions unless a specific service contract is in place with the Principal of Industrial Design LLC prior to submission.

Our Culture & Commitment to Diversity

Industrial Design is an equal opportunity employer that values diversity and recruits, hires, employs, trains, promotes, and compensates individuals based on job-related qualifications and abilities. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other status protected by law.

We offer a supportive environment where initiative is encouraged, and we provide comprehensive benefits including Health, Dental, and Vision insurance (single and family options), PTO, Paid Holidays, and a 401k plan.