Project Administrative Assistant at Mortenson

About Mortenson

As a top builder, developer, and EPC (Engineering, Procurement, and Construction) firm, Mortenson's expertise spans diverse markets including sports, renewable energy, data centers, and healthcare. We are builders at heart, dedicated to ensuring the built environment has a lasting positive impact. Our mission is to "Redefine Possible®" by delivering projects that serve communities and industries with excellence.

About the Role

We are seeking a Project Administrative Assistant to join our team in an ever-changing environment. This role is designed to support the project team with a high level of professionalism and confidentiality. The ideal candidate will be flexible, resourceful, and proactive, capable of handling a wide range of administrative and executive support tasks independently or with minimal supervision.\n You will serve as a central point of contact, interacting with staff at all levels. Your day will involve managing clerical operations, coordinating logistics for design and construction meetings, and supporting the Superintendent with critical tracking tasks. This position requires a strong ability to work across different locations, with travel required to project sites in New Mexico, Indiana, and other United States locations.

Hiring Process & Application

Please note that our job postings are typically open for a minimum of 5 days and an average of 44 days. We are unable to sponsor or take over sponsorship of an employment visa (e.g., H1B, O-1, TN, CPT, OPT) for this position; candidates must be currently legally authorized to work in the U.S. without sponsorship.

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

Equal Opportunity & Culture

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of race, religion, gender, national origin, age, veteran status, disability, marital status, or any other legally protected category.

Work location

Work model: On-site

On-site

Key Responsibilities

check_circlePrepare daily outbound deliveries and materials for design and construction meetings
check_circleRecord and update meeting minutes for various site meetings
check_circleProcure consumable materials and office supplies for the project team
check_circleSupport the Superintendent with equipment inventory tracking and organization
check_circleLog all applicants into the Craft Applicant Tracking Spreadsheet
check_circleHandle incoming calls, provide general information, and forward calls to appropriate parties
check_circleEnter craft worker timecards and assist with general day-to-day project tasks
check_circleSchedule, track, and log all repairs and standard maintenance for work trucks
check_circleReceive, sort, and log all deliveries into the computer database
check_circleProvide maps and directions to visitors, subcontractors, deliveries, and new employees
check_circleFile and maintain written records while creating electronic copies for documentation

Requirements

verifiedAssociate's degree in business or related administrative experience preferred
verifiedMinimum of 3 years administrative experience
verifiedProficiency in Microsoft Office, Excel, Email, Calendar systems, and PowerPoint
verifiedMust be currently legally authorized to work in the U.S.
verifiedMust be open to travel to NM, IN, and United States

Nice to Have

Associate's degree in business or related administrative experience. Experience supporting construction teams.

Benefits & Perks

check_circleMedical and prescription drug plans with no additional cost vision coveragecheck_circleDental plancheck_circle401k retirement plan with a generous Mortenson matchcheck_circlePaid time off, holidays, and other paid leavesEmployer paid Life, AD&D, and disability insurance

Skills, education and keywords

Skills: Microsoft Office, Excel, Powerpoint.

Education: Associate's degree in business or related administrative experience preferred.

Frequently asked questions about Project Administrative Assistant at Mortenson

What does a Project Administrative Assistant at Mortenson do?expand_more

Day-to-day, the Project Administrative Assistant at Mortenson will prepare daily outbound deliveries and materials for design and construction meetings; record and update meeting minutes for various site meetings; procure consumable materials and office supplies for the project team; and support the superintendent with equipment inventory tracking and organization.

What are the requirements for this Project Administrative Assistant role?expand_more

To qualify for the Project Administrative Assistant at Mortenson position, applicants should have: Associate's degree in business or related administrative experience preferred; Minimum of 3 years administrative experience; Proficiency in Microsoft Office, Excel, Email, Calendar systems, and PowerPoint; Must be currently legally authorized to work in the U.S.; and Must be open to travel to NM, IN, and United States.

Where is the Project Administrative Assistant role at Mortenson located?expand_more

Project Administrative Assistant at Mortenson is based in On-site. This is a on-site role.

Is this Project Administrative Assistant job remote, hybrid, or on-site?expand_more

Mortenson has listed this Project Administrative Assistant role as on-site.

How much experience is required for this Project Administrative Assistant role?expand_more

Project Administrative Assistant at Mortenson typically requires 3+ years of relevant experience at the mid level level.

What skills do you need for the Project Administrative Assistant role at Mortenson?expand_more

Key skills for Project Administrative Assistant at Mortenson include Microsoft Office; Excel; and Powerpoint.

What education is required for Project Administrative Assistant at Mortenson?expand_more

Educational requirements for this role: Associate's degree in business or related administrative experience preferred.

What category does the Project Administrative Assistant role belong to?expand_more

Project Administrative Assistant at Mortenson is part of the admin job category on Recrutus.

Project Administrative Assistant