Project Administrative Assistant

About BLUvera

BLUvera is Mortenson's vertically integrated manufacturing and fabrication affiliate. We utilize advanced design, engineering, 3D modeling, and manufacturing to deliver a safer, faster, and more predictable experience to the built environment. By leveraging Design for Manufacturing and Assembly (DfMA) principles, BLUvera transforms digital models into precision-specified building components. Our mission is to turn the construction industry on its head, creating disruption by turning digital models into precision-specified building components rather than just following the leading edge of industry disruption.

About Mortenson

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), Mortenson's expertise spans markets like sports, renewable energy, data centers, and healthcare. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible®.

About the Role

This Project Administrative Assistant position serves as a vital support hub between our St. Paul and Fridley, MN locations. You will operate within an ever-changing environment, interacting with staff at all levels. The role requires a high level of professionalism, confidentiality, and the ability to work independently with little supervision. You will be the go-to resource for the project team, handling a wide range of administrative and executive support tasks with flexibility and enthusiasm.

Hiring Process & Application

Please note that our job postings are typically open for a minimum of 5 days and an average of 44 days. We are unable to sponsor or take over sponsorship of an employment visa at this time; candidates must be currently legally authorized to work in the U.S. without sponsorship. Additionally, Mortenson does not accept unsolicited agency emails, calls, or solicitations without a valid agreement.

Equal Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal employment opportunities (EOE) to all individuals, regardless of race, religion, gender, national origin, age, veteran status, disability, marital status, or any other legally protected category.

Work location

Work model: On-site

East 8th Street, Downtown, Saint Paul, Ramsey County, Minnesota, 55101, United States

Saint Paul, Minnesota

Key Responsibilities

check_circleProcure consumable materials and office supplies for the team
check_circleSupport the Superintendent with equipment inventory tracking and organization
check_circleRecord and update meeting minutes for site meetings
check_circleBook flights, hotels, and transportation for staff as needed
check_circleProvide maps and directions to visitors, subcontractors, and new employees
check_circlePrepare daily outbound deliveries and log incoming shipments into the computer database
check_circleHandle incoming calls, provide information, and forward messages appropriately
check_circleSchedule, track, and log equipment repairs and standard maintenance
check_circleEnter craft worker timecards and manage applicant data in tracking spreadsheets
check_circle

Requirements

verifiedAssociate's degree in business or related administrative experience preferred
verifiedMinimum of 3 years administrative experience
verifiedProficiency with Microsoft Office (Word, Excel, PowerPoint)
verifiedStrong working knowledge of basic office equipment
verifiedMust be currently legally authorized to work in the U.S. without sponsorship

Nice to Have

An associate's degree in business or related administrative experience.

Benefits & Perks

check_circleMedical and prescription drug plans with no additional cost vision coveragecheck_circleDental plancheck_circle401k retirement plan with a generous Mortenson matchcheck_circlePaid time off, holidays, and other paid leavesEmployer paid Life, AD&D, and disability insurance

Skills, education and keywords

Skills: Microsoft Office, Word, Excel, Powerpoint, Email, Calendar Systems, Office Equipment.

Education: Associate's degree in business or related administrative experience preferred.

Frequently asked questions about Project Administrative Assistant at Mortenson

What does a Project Administrative Assistant at Mortenson do?expand_more

In this Project Administrative Assistant at Mortenson role, you will procure consumable materials and office supplies for the team; support the superintendent with equipment inventory tracking and organization; record and update meeting minutes for site meetings; and book flights, hotels, and transportation for staff as needed.

What are the requirements for this Project Administrative Assistant role?expand_more

Mortenson is looking for candidates who meet the following requirements: Associate's degree in business or related administrative experience preferred; Minimum of 3 years administrative experience; Proficiency with Microsoft Office (Word, Excel, PowerPoint); Strong working knowledge of basic office equipment; and Must be currently legally authorized to work in the U.S. without sponsorship.

Where is the Project Administrative Assistant role at Mortenson located?expand_more

Project Administrative Assistant at Mortenson is based in East 8th Street, Downtown, Saint Paul, Ramsey County, Minnesota, 55101, United States. This is a on-site role.

Is this Project Administrative Assistant job remote, hybrid, or on-site?expand_more

Mortenson has listed this Project Administrative Assistant role as on-site.

How much experience is required for this Project Administrative Assistant role?expand_more

Project Administrative Assistant at Mortenson typically requires 3+ years of relevant experience at the mid level level.

What skills do you need for the Project Administrative Assistant role at Mortenson?expand_more

Key skills for Project Administrative Assistant at Mortenson include Microsoft Office; Word; Excel; Powerpoint; Email; Calendar Systems; and Office Equipment.

What education is required for Project Administrative Assistant at Mortenson?expand_more

Educational requirements for this role: Associate's degree in business or related administrative experience preferred.

What category does the Project Administrative Assistant role belong to?expand_more

Project Administrative Assistant at Mortenson is part of the admin job category on Recrutus.