Office Manager
Not Disclosed•Full-TimeOn-site
location_onSouth Warren Street, City of Syracuse, Onondaga County, New York, 13202, United States
About the Role
We are seeking a responsible Office Manager to serve as the operational backbone for a project supporting a workforce of approximately 50 employees. In this full-time, day-shift capacity, you will perform a variety of managerial administrative tasks, acting as the primary liaison between internal departments, external clients, and leadership.
The ideal candidate will thrive in a dynamic environment where organization and communication are key. You will be the go-to point of contact for employee inquiries, managing everything from time-off requests and personnel paperwork to daily operational reporting. Your role involves not only maintaining organized electronic and physical filing systems but also developing and updating Excel-based tracking tools to ensure data accuracy and efficiency.
As the Office Manager, you will support the Project Manager and leadership team by coordinating logistics for traveling personnel, managing calendars, and ensuring the office runs smoothly. This position requires a proactive problem-solver who can anticipate administrative needs, handle sensitive information with discretion, and adapt quickly to changing project timelines.
Work location
Work model: On-site
South Warren Street, City of Syracuse, Onondaga County, New York, 13202, United States
City of Syracuse, New York
Key Responsibilities
- check_circleProvide administrative support to the Project Manager and leadership team
- check_circleManage and maintain employee-related documentation and personnel paperwork
- check_circleDevelop and maintain Excel-based tracking tools, reports, and pivot tables
- check_circleAssist with daily operational reporting including data compilation and validation
- check_circleMaintain organized electronic and physical filing systems in accordance with policies
- check_circleCoordinate logistics and planning support for traveling personnel
- check_circleManage calendars, schedule meetings, and coordinate communications for leadership
- check_circleAct as a liaison for internal departments and external clients
- check_circleServe as the primary point of contact for employee inquiries and communications
- check_circleMonitor office expenses and manage supply inventory levels
Requirements
- verifiedHigh School Diploma or associates degree preferred
- verifiedAdvanced proficiency in Microsoft Excel
- verifiedExperience supporting operations, field teams, or project-based environments preferred
Nice to Have
Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data validation. Experience supporting operations, field teams, or project-based environments. Basic leadership or team coordination experience. High School Diploma or associates degree.
Benefits & Perks
check_circle401(k) retirement plancheck_circleDental insurance coveragecheck_circleHealth insurance coveragecheck_circleLife insurance coveragecheck_circleVision insurance coveragecheck_circle6 Paid Holidayscheck_circlePTO available after 90 days
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Skills, education and keywords
Skills: MS Excel, Microsoft Excel.
Education: High School Diploma preferred; Associate's degree preferred.
Frequently asked questions about Office Manager at Scope Services, Inc.
What does a Office Manager at Scope Services, Inc. do?expand_more
In this Office Manager at Scope Services, Inc. role, you will provide administrative support to the project manager and leadership team; manage and maintain employee-related documentation and personnel paperwork; develop and maintain excel-based tracking tools, reports, and pivot tables; and assist with daily operational reporting including data compilation and validation.
What are the requirements for this Office Manager role?expand_more
Scope Services, Inc. is looking for candidates who meet the following requirements: High School Diploma or associates degree preferred; Advanced proficiency in Microsoft Excel; and Experience supporting operations, field teams, or project-based environments preferred.
Where is the Office Manager role at Scope Services, Inc. located?expand_more
Office Manager at Scope Services, Inc. is based in South Warren Street, City of Syracuse, Onondaga County, New York, 13202, United States. This is a on-site role.
Is this Office Manager job remote, hybrid, or on-site?expand_more
Scope Services, Inc. has listed this Office Manager role as on-site.
How much experience is required for this Office Manager role?expand_more
Candidates for Office Manager at Scope Services, Inc. should have mid level.
What skills do you need for the Office Manager role at Scope Services, Inc.?expand_more
Key skills for Office Manager at Scope Services, Inc. include MS Excel; and Microsoft Excel.
What education is required for Office Manager at Scope Services, Inc.?expand_more
Educational requirements for this role: High School Diploma preferred; and Associate's degree preferred.
What category does the Office Manager role belong to?expand_more
Office Manager at Scope Services, Inc. is part of the admin job category on Recrutus.