Meeting & Event Planner
Not Disclosed•Full-TimeOn-site
location_on522, North Lasalle Street, Rivoli Park, Near Eastside, Indianapolis, Marion County, Indiana, 46201, United States
About the Team
Short’s Travel Management (STM) is a family-owned, women-owned private corporation and a leading provider of NCAA athletic travel. As sports travel experts, we specialize in team travel, recruiting, group hotels, and charters, servicing hundreds of athletic departments annually. We move more student-athletes than any other travel management company.
Our mission is to enhance the experience of getting there, being there, and coming home. The STM team strives to drive innovation, provide excellent service, and display teamwork, passion, and dedication throughout the lifetime of our relationships. We work with clients to customize travel programs that create efficiencies and maximize value. At STM, when you win, we all win.
We pride ourselves on a great team culture where we genuinely enjoy who we work with. As a close-knit group, we are flexible and collaborative, often assisting across departments to ensure the best outcomes for our clients and company.
About the Role
We have an immediate opening for an experienced Meeting & Event Planner to join our team at the NCAA Conference Center in Indianapolis, IN. This role is critical to managing all aspects of NCAA meetings and events, from contracting and planning to execution and reconciliation.
In this position, you will partner with clients and client groups to organize and coordinate logistics for internal meetings and events. Your day will involve planning space allocation, room sets, catering, and audio-visual needs at hotels, with required on-site event management. You will serve as the primary liaison, building strong relationships with NCAA staff, in-house catering, AV vendors, and external hotel sales managers to ensure customer satisfaction.
You will utilize exceptional customer service capabilities, including active listening, negotiation, and creative problem-solving. As a key team player, you will be expected to be flexible, multi-task, and cross-trained to assist in other departments or handle tasks outside your typical scope when the situation demands it.
Hiring Process
We are looking for candidates who are ready to hit the ground running in our onsite Indianapolis location. If you have a passion for event planning and a background in the NCAA or collegiate athletics environment, we would love to hear from you.
Equal Opportunity
Short’s Travel Management is an Equal Opportunity Employer (EOE). We consider qualified applicants regardless of background. This employer participates in E-Verify to confirm work authorization in the U.S.
Work location
Work model: On-site
522, North Lasalle Street, Rivoli Park, Near Eastside, Indianapolis, Marion County, Indiana, 46201, United States
Indianapolis, Indiana
Key Responsibilities
- check_circleOrganize and coordinate logistics for internal meetings and events with clients and client groups
- check_circlePlan event space allocation, room sets, catering, and audio-visual needs at hotels
- check_circleCollaborate on overseeing the NCAA Conference Center and coordinate closely with vendors
- check_circleManage proprietary systems for meeting requests, hotel inventory, rooming lists, and registration
- check_circleManage all aspects of NCAA meetings and events including contracting, planning, execution, and reconciliation
- check_circleNegotiate with hotel sales managers and vendors to ensure customer satisfaction
- check_circleProvide exceptional customer service through active listening, problem solving, and follow-through
Requirements
- verifiedBachelor's Degree or equivalent experience
- verified5 years previous experience in event or meeting management, hotel event services
- verifiedStrong experience in hotel negotiations
- verifiedProficiency with Microsoft Office (Word, Excel, Outlook), Teams, Smartsheet, Delphi.fdc and Vivien
- verifiedAuthorized to work in the U.S.
- verifiedFlexibility to travel and/or work a flexible schedule
Nice to Have
CMP designation
Benefits & Perks
check_circleMedical Insurancecheck_circleDental Insurancecheck_circleVision Insurancecheck_circleLife InsuranceDisability Insurance
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office, Word, Excel, Outlook, Teams, Smartsheet, Delphi.fdc, Vivien, CMP.
Education: Bachelor's Degree or equivalent experience.
Frequently asked questions about Meeting & Event Planner at Short's Travel Management
What does a Meeting & Event Planner at Short's Travel Management do?expand_more
In this Meeting & Event Planner at Short's Travel Management role, you will organize and coordinate logistics for internal meetings and events with clients and client groups; plan event space allocation, room sets, catering, and audio-visual needs at hotels; collaborate on overseeing the ncaa conference center and coordinate closely with vendors; and manage proprietary systems for meeting requests, hotel inventory, rooming lists, and registration.
What are the requirements for this Meeting & Event Planner role?expand_more
Short's Travel Management is looking for candidates who meet the following requirements: Bachelor's Degree or equivalent experience; 5 years previous experience in event or meeting management, hotel event services; Strong experience in hotel negotiations; Proficiency with Microsoft Office (Word, Excel, Outlook), Teams, Smartsheet, Delphi.fdc and Vivien; Authorized to work in the U.S.; and Flexibility to travel and/or work a flexible schedule.
Where is the Meeting & Event Planner role at Short's Travel Management located?expand_more
Meeting & Event Planner at Short's Travel Management is based in 522, North Lasalle Street, Rivoli Park, Near Eastside, Indianapolis, Marion County, Indiana, 46201, United States. This is a on-site role.
Is this Meeting & Event Planner job remote, hybrid, or on-site?expand_more
Short's Travel Management has listed this Meeting & Event Planner role as on-site.
How much experience is required for this Meeting & Event Planner role?expand_more
Meeting & Event Planner at Short's Travel Management typically requires 5+ years of relevant experience at the senior level.
What skills do you need for the Meeting & Event Planner role at Short's Travel Management?expand_more
Key skills for Meeting & Event Planner at Short's Travel Management include Microsoft Office; Word; Excel; Outlook; Teams; Smartsheet; Delphi.fdc; and Vivien.
What education is required for Meeting & Event Planner at Short's Travel Management?expand_more
Educational requirements for this role: Bachelor's Degree or equivalent experience.
What category does the Meeting & Event Planner role belong to?expand_more
Meeting & Event Planner at Short's Travel Management is part of the hospitality & catering job category on Recrutus.
About Short's Travel Management
Short's Travel Management, headquartered in Waterloo, IA, operates within the travel arrangements industry as a specialized provider for collegiate athletics. Established in 1946, this family-owned and women-owned private corporation focuses exclusively on sports travel, managing team logistics, recruiting trips, group accommodations, and charter transportation for hundreds of athletic departments annually. The organization claims to move more student athletes than any other travel management company, positioning itself as a dedicated partner for NCAA institutions from pre-season exhibitions through post-season championships.
The company serves athletic departments by offering a full-service approach that includes direct coordination of ground and air charters, hotel bookings, and bus transportation. Unlike firms that outsource services, Short's Travel Management utilizes a team of seasoned travel agents and specialists to handle complex travel requirements. Their operational philosophy emphasizes transparency, budget-friendly pricing, and personalized support available through direct dial, email, or chat at any time.
With the buying power derived from managing thousands of teams each year, the firm leverages established supplier relationships to secure competitive rates and amenities. The organization prioritizes client satisfaction through net promoter score measurements and aims to deliver unexpected value through detailed planning and dedicated service throughout the entire athletic season.
Browse more roles: All Short's Travel Management jobs, hospitality & catering jobs on Recrutus.