Legal Secretary

About the Team

Being good neighbors – helping people, investing in our communities, and making the world a better place – is who we are at State Farm. It is at the core of how we operate and the reason for our success. As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner, and Fortune named State Farm one of the World's Most Admired Companies.

Our mission is to provide high-quality legal services in a cost-effective manner and to act as strategic thinking partners for our clients. The Keith L. Shoji & Associates team, serving as insurance staff counsel for State Farm Insurance Companies, fosters a collaborative environment with access to peer mentors. The team is comprised of multiple roles and levels, offering diversity of work and opportunities for development and advancement.

About the Role

We are seeking a Legal Secretary to join our Claim Litigation office in Ontario, CA. While every day can provide different experiences, this role is designed for self-starters who are agile, creative, collaborative, strategic, passionate, and communicative. You will support attorneys by managing calendars and scheduling, processing mail, and handling electronic and paper filings. A key part of your day will involve interacting with clients, courts, and counsel throughout the litigation process on behalf of the attorney.

This position is classified as a hybrid role, requiring a mix of in-office and virtual work. All employees in hybrid roles are required to spend time in the office, though specific arrangements may evolve based on business needs. The office is located at 3633 Inland Empire Blvd, Suite 300, Ontario, CA 91764. Hours are Monday through Friday, 8:00 AM to 4:30 PM.

Hiring Process

For more information on our benefits, locations, and the hiring process of joining the State Farm team, please visit our State Farm Careers page.

Equal Opportunity

State Farm is an equal opportunity employer. Applicants are required to be eligible to lawfully work in the U.S. immediately; State Farm will not sponsor applicants for U.S. work opportunities.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with criminal histories. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Work location

Work model: Hybrid

1715, East 4th Street, Ontario, San Bernardino County, California, 91764, United States

Ontario, California

Key Responsibilities

check_circleApply specialized knowledge of legal procedures to support attorneys
check_circleManage calendar management, scheduling, and processing mail
check_circleInteract with clients, courts, and counsel throughout the litigation process
check_circleSchedule litigation events including depositions, mediations, and hearings
check_circleHandle electronic and paper filing for legal documents

Requirements

verified2+ years of recent civil defense litigation secretarial experience
verifiedEligible to lawfully work in the U.S.
verifiedWorking knowledge of California electronic filing system
verifiedWorking knowledge of Microsoft Office Suite
verifiedWorking knowledge of Case Management system
verifiedWorking knowledge of Document Storage system

Nice to Have

Experience in insurance defense or personal injury.

Benefits & Perks

check_circleHealthcare plans with company-paid premiums and 100% in-network preventative carecheck_circleVision, dental, telemedicine, and 24/7 mental health professional accesscheck_circle401(k) plan with company contributions up to 7% of salarycheck_circleGenerous time off including up to 20 days annually plus parental leave and paid holidaysTuition assistance programs and industry-leading training programs

Frequently asked questions about Legal Secretary at State Farm Mutual Automobile Insurance

What does a Legal Secretary at State Farm Mutual Automobile Insurance do?expand_more

A Legal Secretary at State Farm Mutual Automobile Insurance is responsible for the following: Apply specialized knowledge of legal procedures to support attorneys; Manage calendar management, scheduling, and processing mail; Interact with clients, courts, and counsel throughout the litigation process; and Schedule litigation events including depositions, mediations, and hearings.

What are the requirements for this Legal Secretary role?expand_more

To qualify for the Legal Secretary at State Farm Mutual Automobile Insurance position, applicants should have: 2+ years of recent civil defense litigation secretarial experience; Eligible to lawfully work in the U.S.; Working knowledge of California electronic filing system; Working knowledge of Microsoft Office Suite; Working knowledge of Case Management system; and Working knowledge of Document Storage system.

Where is the Legal Secretary role at State Farm Mutual Automobile Insurance located?expand_more

Legal Secretary at State Farm Mutual Automobile Insurance is based in 1715, East 4th Street, Ontario, San Bernardino County, California, 91764, United States. This is a hybrid role.

Is this Legal Secretary job remote, hybrid, or on-site?expand_more

State Farm Mutual Automobile Insurance has listed this Legal Secretary role as hybrid.

How much experience is required for this Legal Secretary role?expand_more

Legal Secretary at State Farm Mutual Automobile Insurance typically requires 2+ years of relevant experience at the mid level level.

What skills do you need for the Legal Secretary role at State Farm Mutual Automobile Insurance?expand_more

Key skills for Legal Secretary at State Farm Mutual Automobile Insurance include Calendaring; Scheduling; Electronic Filing; E-Filing; Microsoft Office Suite; Case Management System; Document Storage System; and California Electronic Filing System.

What category does the Legal Secretary role belong to?expand_more

Legal Secretary at State Farm Mutual Automobile Insurance is part of the legal job category on Recrutus.