Legal Administrative Assistant
Not Disclosed•Full-TimeHybrid
location_onThe Annenberg Space for Photography, 2000, Avenue of the Stars, Century City, Los Angeles, Los Angeles County, California, 90067, United States
About the Firm
Ropes & Gray is a preeminent global law firm, consistently ranked among the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years. These rankings honor the "best of the best" law firms worldwide.
With approximately 2,500 lawyers and professionals, the firm serves clients in major centers of business, finance, technology, and government across Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo, and Washington, D.C. The firm is recognized for its leading practices in diverse areas including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.
Ropes & Gray is an equal opportunity employer committed to a collegial and supportive culture that fosters personal and professional development.
Work location
Work model: Hybrid
The Annenberg Space for Photography, 2000, Avenue of the Stars, Century City, Los Angeles, Los Angeles County, California, 90067, United States
Los Angeles, California
Key Responsibilities
- check_circleCoordinate travel arrangements including booking flights, hotels, and ground transportation
- check_circleProcess invoices and expense reports while reviewing submissions for accuracy and correct coding
- check_circleManage and coordinate logistics for meetings, events, and special projects
- check_circleProvide overflow support to Legal Executive Assistants during periods of high demand or staff absences
- check_circleProvide front of house coverage by greeting visitors, managing calls, and coordinating mail deliveries
- check_circlePrepare and format documents, maintain electronic and physical filing systems, and manage correspondence
- check_circleEnter, edit, and manage daily timekeeping entries for associates and business support staff
- check_circleAssist with room configuration, catering, and logistical details for high-profile meetings and conferences
Requirements
- verifiedMinimum of 3 years of administrative experience in a law firm or professional services environment
- verifiedExperience with legal document preparation, timekeeping systems, and expense management preferred
- verifiedPrior reception, guest services, or hospitality experience is a plus
Nice to Have
Experience with legal document preparation, timekeeping systems, and expense management. Prior reception, guest services, or hospitality experience.
Benefits & Perks
check_circleComprehensive health and well-being benefitscheck_circleDiscretionary bonus based on performance
Similar Job Opportunities
Frequently asked questions about Legal Administrative Assistant at Ropes & Gray LLP
What does a Legal Administrative Assistant at Ropes & Gray LLP do?expand_more
In this Legal Administrative Assistant at Ropes & Gray LLP role, you will coordinate travel arrangements including booking flights, hotels, and ground transportation; process invoices and expense reports while reviewing submissions for accuracy and correct coding; manage and coordinate logistics for meetings, events, and special projects; and provide overflow support to legal executive assistants during periods of high demand or staff absences.
What are the requirements for this Legal Administrative Assistant role?expand_more
Ropes & Gray LLP is looking for candidates who meet the following requirements: Minimum of 3 years of administrative experience in a law firm or professional services environment; Experience with legal document preparation, timekeeping systems, and expense management preferred; and Prior reception, guest services, or hospitality experience is a plus.
Where is the Legal Administrative Assistant role at Ropes & Gray LLP located?expand_more
Legal Administrative Assistant at Ropes & Gray LLP is based in The Annenberg Space for Photography, 2000, Avenue of the Stars, Century City, Los Angeles, Los Angeles County, California, 90067, United States. This is a hybrid role.
Is this Legal Administrative Assistant job remote, hybrid, or on-site?expand_more
Ropes & Gray LLP has listed this Legal Administrative Assistant role as hybrid.
How much experience is required for this Legal Administrative Assistant role?expand_more
Legal Administrative Assistant at Ropes & Gray LLP typically requires 3+ years of relevant experience at the mid level level.
What category does the Legal Administrative Assistant role belong to?expand_more
Legal Administrative Assistant at Ropes & Gray LLP is part of the admin job category on Recrutus.