Lead Office Administrator
Not Disclosed•Full-TimeOn-site
location_on7352, Orchard Court, Westminster, Adams County, Colorado, 80030, United States
About Vantor
Vantor is a dynamic organization dedicated to empowering IT and software teams through streamlined operations and strategic support. We foster a fast-moving, agile, and client-focused environment where efficiency and precision drive our success.
About the Role
As a Lead Office Administrator, you will be the operational backbone for our IT and software divisions. This role exists to ensure that our engineering and delivery teams can focus on innovation by handling the complexities of daily office logistics. You will own the full spectrum of administrative functions, from scheduling and documentation to purchasing and travel coordination, while serving as a key liaison for executives and project leads.
In this position, you will partner closely with engineering and delivery teams to streamline workflows and improve administrative processes. Your day will involve keeping meetings, reporting, and communications running smoothly, supporting onboarding logistics for new hires and contractors, and acting as the primary point of contact for all facilities and office issues. You will also play an active role in culture-building activities and internal communications, ensuring our team rituals and agile ceremonies are well-supported.
Hiring Process
We are looking for detail-driven, highly organized, and tech-savvy individuals who thrive in a collaborative setting. Candidates who demonstrate a strong aptitude for process improvement and effective written and verbal communication will be well-suited for this opportunity.
Equal Opportunity
Vantor is an equal opportunity employer committed to building a diverse and inclusive workplace. We consider all qualified applicants regardless of background.
Work location
Work model: On-site
7352, Orchard Court, Westminster, Adams County, Colorado, 80030, United States
Westminster, Colorado
Key Responsibilities
- check_circleOversee day-to-day office operations for IT and software teams
- check_circleManage executive and team calendars, meetings, and logistics
- check_circleCoordinate travel, purchasing, vendor relationships, and office supplies
- check_circleSupport onboarding logistics for new hires and contractors
- check_circleMaintain accurate documentation, records, and reporting
- check_circleStreamline and document administrative processes for efficiency
- check_circlePartner with project leads to support agile ceremonies and team rituals
- check_circleTrack basic budgets, invoices, and expense reports
- check_circleServe as primary point of contact for facilities and office issues
- check_circleSupport internal communications and culture-building activities
Requirements
- verifiedMicrosoft 365 or Google Workspace
- verifiedCertified Administrative Professional (CAP) preferred
- verifiedProject Management Professional (PMP) or similar is a plus
- verifiedNotary Public a plus
Nice to Have
Certified Administrative Professional (CAP) certification. Project Management Professional (PMP) or similar certification. Notary Public certification. Training with tools like Microsoft 365 or Google Workspace.
Benefits & Perks
check_circleMedical Insurancecheck_circleDental Insurancecheck_circleVision Insurancecheck_circleLife Insurancecheck_circle401k
Similar Job Opportunities
Frequently asked questions about Lead Office Administrator at Vantor
What does a Lead Office Administrator at Vantor do?expand_more
A Lead Office Administrator at Vantor is responsible for the following: Oversee day-to-day office operations for IT and software teams; Manage executive and team calendars, meetings, and logistics; Coordinate travel, purchasing, vendor relationships, and office supplies; and Support onboarding logistics for new hires and contractors.
What are the requirements for this Lead Office Administrator role?expand_more
To qualify for the Lead Office Administrator at Vantor position, applicants should have: Microsoft 365 or Google Workspace; Certified Administrative Professional (CAP) preferred; Project Management Professional (PMP) or similar is a plus; and Notary Public a plus.
Where is the Lead Office Administrator role at Vantor located?expand_more
Lead Office Administrator at Vantor is based in 7352, Orchard Court, Westminster, Adams County, Colorado, 80030, United States. This is a on-site role.
Is this Lead Office Administrator job remote, hybrid, or on-site?expand_more
Vantor has listed this Lead Office Administrator role as on-site.
How much experience is required for this Lead Office Administrator role?expand_more
Candidates for Lead Office Administrator at Vantor should have lead.
What skills do you need for the Lead Office Administrator role at Vantor?expand_more
Key skills for Lead Office Administrator at Vantor include Microsoft 365; Google Workspace; Certified Administrative Professional; Project Management Professional; and Notary Public.
What category does the Lead Office Administrator role belong to?expand_more
Lead Office Administrator at Vantor is part of the admin job category on Recrutus.