Law Firm Operations Manager
Not Disclosed•Full-TimeOn-site
location_onCostco, 1709, Automation Parkway, San Jose, Santa Clara County, California, 95131, United States
About the Team
At Edgar Law Group, LLP, we delve deep into the complexities of tax law to safeguard the interests of individuals and businesses nationwide. As a boutique law firm, we are dedicated to delivering exceptional legal services in tax, estate planning, and business law. Our firm takes pride in delivering strategic outcomes for clients while maintaining a high-performance, team-oriented work culture.
Beyond our core tax expertise, we handle business litigation, real estate disputes, and family law matters, offering in-depth forensic accounting services as needed. We are also proud of our success in assisting emerging professionals with business formation, guiding them through legal and tax implications to best suit their vision and business goals.
About the Role
Edgar Law Group is seeking an experienced Operations Manager to lead our internal business operations and strengthen the consistency, professionalism, and accountability of our day-to-day administrative functions. This is a hands-on operational leadership role designed for a mature, proactive, and highly organized problem-solver who understands that a successful law firm depends not only on excellent legal work but also on reliable systems, clear communication, disciplined execution, and strong internal coordination.
The Operations Manager will serve as the central point of accountability for the firm's non-legal business operations. You will be comfortable working in a fast-paced, professional services environment where priorities shift, details matter, and deadlines are real. A key part of this role is ensuring that the Managing Partner is not the default point of escalation for every administrative, personnel, client-service, vendor, billing, facilities, or systems issue.
In this position, you will play an important role in helping the firm reduce operational drag, improve internal responsiveness, and create greater visibility into the work, issues, and decisions that affect the business side of the firm. You will translate leadership direction into practical daily execution, identifying operational gaps before they become larger business problems. The right candidate will bring both judgment and follow-through, recognizing when a matter requires leadership input while moving routine operational issues forward without constant instruction.
This is an ideal opportunity for an experienced law firm administrator or operations manager ready to take ownership of a meaningful operational seat inside a respected law firm. We are looking for someone who can see the business, organize the work, follow through with discipline, and help leadership build a more scalable and sustainable operating infrastructure.
Hiring Process
We are looking for candidates who can demonstrate a proactive mindset and the ability to thrive in a deadline-driven environment. The selection process will focus on identifying individuals with strong judgment, excellent communication skills, and a professional, client-centered demeanor.
Equal Opportunity
Edgar Law Group is an equal opportunity employer committed to building a diverse and inclusive team. We value the unique perspectives that individuals from all backgrounds bring to our firm.
Work location
Work model: On-site
Costco, 1709, Automation Parkway, San Jose, Santa Clara County, California, 95131, United States
San Jose, California
Key Responsibilities
- check_circleManage recruitment, hiring, onboarding, training, and offboarding of staff
- check_circleDraft and support performance reviews, promotions, coaching, and corrective actions
- check_circleMonitor and enforce HR policies and employment law compliance
- check_circleEnsure firm policies, procedures, and workflows are documented and accessible
- check_circleTrain, supervise, and support administrative staff while providing backup coverage
- check_circleAssist with client billing processes, retainer agreements, and collections follow-up
- check_circleManage payroll inputs and process bi-monthly payroll accurately and on schedule
- check_circleSupport budgeting, vendor management, and expense tracking
- check_circleCoordinate with building management and vendors for maintenance, cleaning, and security
Requirements
- verifiedBachelor's degree in business, legal administration, or related field
- verifiedMinimum of 5 years of operations experience in a law firm or professional services environment
- verifiedProficient in legal technology platforms, billing software, and HR/payroll systems
- verifiedExperience with ADP is a plus
- verifiedResidency in or near the San Jose metro area or willingness to relocate
Nice to Have
Experience with ADP.
