Human Resources Assistant
Not Disclosed•TemporaryOn-site
location_on16531, Sabot Lane, Wintersburg, Huntington Beach, Orange County, California, 92647, United States
About the Role
Our client is seeking an HR Assistant to support day-to-day HR operations, employee engagement, and administrative functions during a temporary coverage period, with potential for extension or temp-to-hire based on performance and business needs. This is an on-site role with standard business hours and occasional visits to job sites, campuses, and other locations as needed.
The organization thrives in a fast-paced, dynamic environment and values professionalism, collaboration, and a positive workplace culture. The HR Assistant will work closely with executive leadership and cross-functional teams to support core HR processes and maintain smooth internal operations. You will serve as a vital link between the workforce and leadership, ensuring that employee relations, payroll accuracy, and onboarding experiences are seamless.
Hiring Process
Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers.
Equal Opportunity & Culture
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state, or local law.
As part of this commitment, Vaco by Highspring and its affiliates will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Work location
Work model: On-site
16531, Sabot Lane, Wintersburg, Huntington Beach, Orange County, California, 92647, United States
Huntington Beach, California
Key Responsibilities
- check_circleAssist with HR programs including benefits support, driver insurance compliance, and performance documentation
- check_circleRespond to employee inquiries and escalate complex matters to HR leadership
- check_circleSupport employee relations activities such as scheduling meetings and assisting with investigations
- check_circleManage state agency correspondence and maintain organized employee files and digital records
- check_circlePrepare HR documents including onboarding packets, incident reports, and employment verifications
- check_circleEnter and verify payroll data in the HRIS system and run reports for the finance team
- check_circleConduct initial phone screens and coordinate interviews with hiring managers
- check_circleAssist with planning internal events and manage office resources like alarm codes and keys
- check_circle
Requirements
- verifiedAssociate's or Bachelor's degree in Human Resources, Business Administration, or related field
- verified3+ years of HR or administrative experience
- verifiedProficiency in Microsoft Office (Word, Excel, Outlook)
- verifiedExperience with Office 365
- verifiedUnderstanding of basic employment laws and EEOC guidelines
- verifiedUnderstanding of workplace safety principles
Nice to Have
Familiarity with Workforce.com or similar platforms.
Benefits & Perks
check_circleMedical, dental, and vision benefitscheck_circle401(k) retirement plancheck_circleEligibility for discretionary bonuses
Similar Job Opportunities
Skills, education and keywords
Skills: Office 365, Workforce.com, Microsoft Office, Word, Excel, Outlook, Hris, Payroll, Employment Laws, Eeoc Guidelines.
Education: Associate's degree in Human Resources or related field; Bachelor's degree in Business Administration or related field.
Frequently asked questions about Human Resources Assistant at Vaco by Highspring
What does a Human Resources Assistant at Vaco by Highspring do?expand_more
A Human Resources Assistant at Vaco by Highspring is responsible for the following: Assist with HR programs including benefits support, driver insurance compliance, and performance documentation; Respond to employee inquiries and escalate complex matters to HR leadership; Support employee relations activities such as scheduling meetings and assisting with investigations; and Manage state agency correspondence and maintain organized employee files and digital records.
What are the requirements for this Human Resources Assistant role?expand_more
Vaco by Highspring is looking for candidates who meet the following requirements: Associate's or Bachelor's degree in Human Resources, Business Administration, or related field; 3+ years of HR or administrative experience; Proficiency in Microsoft Office (Word, Excel, Outlook); Experience with Office 365; Understanding of basic employment laws and EEOC guidelines; and Understanding of workplace safety principles.
Where is the Human Resources Assistant role at Vaco by Highspring located?expand_more
Human Resources Assistant at Vaco by Highspring is based in 16531, Sabot Lane, Wintersburg, Huntington Beach, Orange County, California, 92647, United States. This is a on-site role.
Is this Human Resources Assistant job remote, hybrid, or on-site?expand_more
Vaco by Highspring has listed this Human Resources Assistant role as on-site.
How much experience is required for this Human Resources Assistant role?expand_more
Human Resources Assistant at Vaco by Highspring typically requires 3+ years of relevant experience at the entry level level.
What skills do you need for the Human Resources Assistant role at Vaco by Highspring?expand_more
Key skills for Human Resources Assistant at Vaco by Highspring include Office 365; Workforce.com; Microsoft Office; Word; Excel; Outlook; Hris; and Payroll.
What education is required for Human Resources Assistant at Vaco by Highspring?expand_more
Educational requirements for this role: Associate's degree in Human Resources or related field; and Bachelor's degree in Business Administration or related field.
What category does the Human Resources Assistant role belong to?expand_more
Human Resources Assistant at Vaco by Highspring is part of the hr & recruitment job category on Recrutus.