Front Office Administrator
Not Disclosed•ContractorOn-site
location_onMcClintock Way, Costa Mesa, Orange County, California, 92626, United States
About the Role
We are seeking a Front Office Administrator to serve as the welcoming face of our Costa Mesa, CA office. In this onsite contract position, you will be the central hub for daily front-desk operations and office coordination, ensuring a professional and welcoming corporate environment for visitors and employees alike.
Your day will involve managing the flow of guests, handling logistics for deliveries and mail, and maintaining the cleanliness and organization of the front office, conference rooms, and common areas. You will also support the team by coordinating executive lunches, setting up catered events, and ensuring the kitchen and restrooms are fully stocked and maintained.
How to Apply
Interested candidates should contact Marin at marin.cachu@vaco.com to discuss this opportunity.
Equal Opportunity & Culture
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We are an Equal Opportunity Employer committed to the full inclusion of all qualified individuals and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.
If you require reasonable accommodation to participate in the application or interview process, please contact HR@vaco.com.
Work location
Work model: On-site
McClintock Way, Costa Mesa, Orange County, California, 92626, United States
Costa Mesa, California
Key Responsibilities
- check_circleGreet visitors and notify employees of guest arrivals via Teams
- check_circleProcess outgoing FedEx packages and mail by daily cutoff
- check_circleMaintain cleanliness and organization of front office and conference rooms
- check_circleRestock snacks, beverages, and supplies across office floors
- check_circleClean and maintain kitchen equipment including coffee machines
- check_circleMonitor and replenish restroom supplies
- check_circleHandle incoming packages and notify employees of deliveries
- check_circleOrder executive lunches and assist with catering setup
Similar Job Opportunities
Frequently asked questions about Front Office Administrator at Vaco by Highspring
What does a Front Office Administrator at Vaco by Highspring do?expand_more
A Front Office Administrator at Vaco by Highspring is responsible for the following: Greet visitors and notify employees of guest arrivals via Teams; Process outgoing FedEx packages and mail by daily cutoff; Maintain cleanliness and organization of front office and conference rooms; and Restock snacks, beverages, and supplies across office floors.
Where is the Front Office Administrator role at Vaco by Highspring located?expand_more
Front Office Administrator at Vaco by Highspring is based in McClintock Way, Costa Mesa, Orange County, California, 92626, United States. This is a on-site role.
Is this Front Office Administrator job remote, hybrid, or on-site?expand_more
Vaco by Highspring has listed this Front Office Administrator role as on-site.
How much experience is required for this Front Office Administrator role?expand_more
Candidates for Front Office Administrator at Vaco by Highspring should have mid level.
What category does the Front Office Administrator role belong to?expand_more
Front Office Administrator at Vaco by Highspring is part of the admin job category on Recrutus.