Front Desk Administration Coordinator
Not Disclosed•Full-TimeOn-site
location_onGeorgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States
About the Team
Atlanta Fine Homes Sotheby's International Realty is the exclusive Sotheby's International Realty affiliate for metro Atlanta. As the region's leading upper-tier brokerage, the firm combines deep local market knowledge with the global reach and marketing power of the Sotheby's International Realty network. Founded in 2007 and headquartered in Atlanta, the company is built on three core tenets: Passion, Experience, and Reputation. The firm is known for delivering million-dollar marketing and white-glove service for homes in all price ranges.
About the Role
The Front Office Administrative Coordinator is a key operational role responsible for ensuring Atlanta Fine Homes Sotheby's International Realty offices run efficiently while delivering a polished, hospitality-driven client and advisor experience. This position serves as the first point of contact for advisors, clients, vendors, and guests, setting the tone for the firm's reputation.
In this role, you will manage front desk workflows, support advisors and the listings coordination team, and partner with Hospitality Services to ensure seamless operations. You will be the guardian of the office environment, maintaining reception and lobby areas to company and brand standards while coordinating logistics for meetings, events, and client appointments. The role requires a hospitality-minded demeanor and the ability to adapt to different teams and office cultures across multiple locations.
Work Environment
This is a fully onsite position with no hybrid or remote option, essential for providing in-person front office coverage and office operations. You will support the Atlanta Metro offices (Buckhead, Cobb, Intown, and North Atlanta) and may travel between these locations on a scheduled basis to ensure consistent front office standards. The standard operating hours are 8:30 a.m. to 5:30 p.m., Monday through Friday, with occasional early morning, evening, or weekend hours required to support events and coverage needs.
Equal Opportunity Employer
Atlanta Fine Homes Sotheby's International Realty is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. The firm provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.
Work location
Work model: On-site
Georgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States
Atlanta, Georgia
Key Responsibilities
- check_circleServe as the first point of contact for advisors, clients, vendors, and guests while maintaining reception areas
- check_circleSupport advisors and listings teams by receiving, logging, and routing materials, keys, and marketing assets
- check_circleCoordinate conference room scheduling, meeting logistics, and technology setup for internal and client meetings
- check_circlePartner with Hospitality Services to prepare refreshments and meeting setups for client appointments
- check_circleManage office supply inventory by monitoring stock levels, placing orders, and organizing supply areas
- check_circleSupport vendor coordination for cleaning and maintenance by logging requests and tracking resolution
- check_circleProvide administrative support including document preparation, scheduling, and correspondence for leadership
- check_circleTravel between Atlanta Metro offices to provide coverage and ensure consistent front office standards
Requirements
- verified2-4 years administrative, front desk, or operations experience
- verifiedProficiency with multi-line phone systems, email, calendar tools (e.g., Outlook), and basic AV equipment
- verifiedReliable transportation for local travel between offices
Nice to Have
Experience in real estate, professional services, or hospitality environments. Familiarity with brokerage office operations, listings workflows, and advisor support needs. Comfort working across multiple office locations and adapting to different teams and office cultures.
Similar Job Opportunities
Frequently asked questions about Front Desk Administration Coordinator at Atlanta Fine Homes Sotheby's International Realty
What does a Front Desk Administration Coordinator at Atlanta Fine Homes Sotheby's International Realty do?expand_more
Day-to-day, the Front Desk Administration Coordinator at Atlanta Fine Homes Sotheby's International Realty will serve as the first point of contact for advisors, clients, vendors, and guests while maintaining reception areas; support advisors and listings teams by receiving, logging, and routing materials, keys, and marketing assets; coordinate conference room scheduling, meeting logistics, and technology setup for internal and client meetings; and partner with hospitality services to prepare refreshments and meeting setups for client appointments.
What are the requirements for this Front Desk Administration Coordinator role?expand_more
Atlanta Fine Homes Sotheby's International Realty is looking for candidates who meet the following requirements: 2-4 years administrative, front desk, or operations experience; Proficiency with multi-line phone systems, email, calendar tools (e.g., Outlook), and basic AV equipment; and Reliable transportation for local travel between offices.
Where is the Front Desk Administration Coordinator role at Atlanta Fine Homes Sotheby's International Realty located?expand_more
Front Desk Administration Coordinator at Atlanta Fine Homes Sotheby's International Realty is based in Georgia State University, 33, Gilmer Street Southeast, Five Points, Old Fourth Ward, Atlanta, Fulton County, Georgia, 30303, United States. This is a on-site role.
Is this Front Desk Administration Coordinator job remote, hybrid, or on-site?expand_more
Atlanta Fine Homes Sotheby's International Realty has listed this Front Desk Administration Coordinator role as on-site.
How much experience is required for this Front Desk Administration Coordinator role?expand_more
Front Desk Administration Coordinator at Atlanta Fine Homes Sotheby's International Realty typically requires 2–4 years of relevant experience at the mid level level.
What skills do you need for the Front Desk Administration Coordinator role at Atlanta Fine Homes Sotheby's International Realty?expand_more
Key skills for Front Desk Administration Coordinator at Atlanta Fine Homes Sotheby's International Realty include Outlook; Multi-Line Phone Systems; Av Equipment; Conference Room Equipment; Computer; Phone; Copier; and Scanner.
What category does the Front Desk Administration Coordinator role belong to?expand_more
Front Desk Administration Coordinator at Atlanta Fine Homes Sotheby's International Realty is part of the admin job category on Recrutus.
About Atlanta Fine Homes Sotheby's International Realty
Atlanta Fine Homes Sotheby's International Realty operates as an upper-tier residential real estate brokerage headquartered in Atlanta, GA. Distinguishing itself within the local market, the firm combines local ownership and management with the global branding of Sotheby's International Realty. This structure fosters an entrepreneurial environment designed to help advisors and employees achieve their full professional potential.
The organization's operations and culture are guided by three core tenets: passion, experience, and reputation. These principles direct daily interactions with clients, associates, and staff. The team is committed to delivering services with a high level of dedication, ensuring that both the real estate experience provided and the client journey remain exceptional.
Reputation serves as a paramount value for the company and its members. This commitment is reinforced through the affiliation with Sotheby's International Realty Affiliates, Inc. By balancing local control with international prestige, Atlanta Fine Homes Sotheby's International Realty maintains a distinct position in the Atlanta real estate landscape, focusing on delivering superior service and maintaining high standards of professional conduct.
Browse more roles: All Atlanta Fine Homes Sotheby's International Realty jobs, admin jobs on Recrutus.