Executive Assistant
Not Disclosed•Full-TimeHybrid
location_on4, East 64th Street, Lenox Hill, Manhattan Community Board 8, Manhattan, New York County, New York, 10065, United States
About the Role
Our client is seeking a highly proactive and strategic Executive Assistant to support a Partner within a global fundraising and consulting firm. This position operates as a quasi-Chief of Staff, requiring strong critical thinking and the ability to anticipate needs several steps ahead. The ideal candidate is curious, confident, and deeply invested in the "why" behind their executive's work.
The environment is fast-paced and mission-driven. While hours are generally 9:00 am to 5:00 pm, flexibility to respond after hours as needed is expected. The role follows a hybrid schedule of 2-3 days onsite, aligned with the executive's schedule.
Company Context
Founded by industry leaders to set a new standard in search, career placement, and flexible staffing, our client delivers coordinated staffing solutions with unparalleled service. They maintain a commitment to project completion and success, driven by a passion for innovation, creativity, and continuous improvement. Their niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across various market sectors and industries.
Equal Opportunity
Beacon Hill is an equal opportunity employer. Individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Voluntary self-identification forms are available for reporting purposes only and will not affect employment opportunities.
Work location
Work model: Hybrid
4, East 64th Street, Lenox Hill, Manhattan Community Board 8, Manhattan, New York County, New York, 10065, United States
New York, New York
Key Responsibilities
- check_circlePrepare for meetings by gathering materials, building prep time, and aligning stakeholders
- check_circleAct as a thought partner to the executive applying critical thinking to scheduling
- check_circleSupport business development efforts including meeting coordination and materials preparation
- check_circleProcess expenses and ensure timely submission of reports
- check_circleMaintain organized systems for contacts, documents, and internal records
- check_circlePartner with other Executive Assistants to ensure coverage and collaboration across teams
- check_circleContribute to light office operations support including meeting logistics and shared resources
- check_circleTrack follow-ups, next steps, and key deadlines across projects and client engagements
- check_circleManage complex, high-volume calendars using strategic thinking to prioritize meetings
- check_circleCoordinate domestic and international travel including itineraries and real-time adjustments
- check_circleProvide high-level executive support to a Partner focused on strategy and operations
Requirements
- verified3+ years of Executive Assistant or comparable support experience
- verifiedBachelor's degree preferred
- verifiedProficiency in Microsoft Office
Nice to Have
Bachelor's degree. Experience with CRM or project tools.
Benefits & Perks
check_circleMedical, dental, and vision benefits with employee contributioncheck_circleFertility benefits and wellness perks including Peloton membershipcheck_circlePaid time off packagecheck_circlePaid overtimeHybrid schedule with flexibility based on executive needs
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Skills, education and keywords
Skills: Microsoft Office, CRM, Project Tools.
Education: Bachelor's degree preferred.
Frequently asked questions about Executive Assistant at Beacon Hill
What does a Executive Assistant at Beacon Hill do?expand_more
In this Executive Assistant at Beacon Hill role, you will prepare for meetings by gathering materials, building prep time, and aligning stakeholders; act as a thought partner to the executive applying critical thinking to scheduling; support business development efforts including meeting coordination and materials preparation; and process expenses and ensure timely submission of reports.
What are the requirements for this Executive Assistant role?expand_more
To qualify for the Executive Assistant at Beacon Hill position, applicants should have: 3+ years of Executive Assistant or comparable support experience; Bachelor's degree preferred; and Proficiency in Microsoft Office.
Where is the Executive Assistant role at Beacon Hill located?expand_more
Executive Assistant at Beacon Hill is based in 4, East 64th Street, Lenox Hill, Manhattan Community Board 8, Manhattan, New York County, New York, 10065, United States. This is a hybrid role.
Is this Executive Assistant job remote, hybrid, or on-site?expand_more
Beacon Hill has listed this Executive Assistant role as hybrid.
How much experience is required for this Executive Assistant role?expand_more
Executive Assistant at Beacon Hill typically requires 3+ years of relevant experience at the mid level level.
What skills do you need for the Executive Assistant role at Beacon Hill?expand_more
Key skills for Executive Assistant at Beacon Hill include Microsoft Office; CRM; and Project Tools.
What education is required for Executive Assistant at Beacon Hill?expand_more
Educational requirements for this role: Bachelor's degree preferred.
What category does the Executive Assistant role belong to?expand_more
Executive Assistant at Beacon Hill is part of the admin job category on Recrutus.