Executive Assistant
Not Disclosed•Full-TimeHybrid
location_onMain Street, Concord, Middlesex County, Massachusetts, 01742, United States
About Tripleseat
Tripleseat is the leading web-based event management and sales platform designed for restaurants, hotels, and unique venues. Our mission is to simplify and streamline the event planning process, allowing our clients to focus on delivering exceptional customer experiences. We pride ourselves on fostering a collaborative, innovative work environment that encourages growth and development.
About the Role
We're seeking an exceptional Executive Assistant to serve as a trusted partner to our CEO and leadership team. This role is critical to maintaining operational excellence and ensuring our executives can focus on driving Tripleseat's growth and serving our customers. You'll be at the center of our operations, coordinating across teams, anticipating needs, and ensuring nothing falls through the cracks.
In this position, you will leverage modern tools and AI to accelerate workflows, turning messy inputs into polished outputs and maintaining a predictable operating rhythm. You will act as a gatekeeper and strategist, managing complex calendars, coordinating high-stakes travel and events, and handling highly confidential information with discretion.
Culture & Values
Tripleseat truly values its employees and places a high emphasis on their well-being and happiness. We understand that our people are the driving force behind our success and strive to create a positive and supportive work environment. We love what we do and who we get to do it with!
We are proud to be an equal-opportunity employer and do not discriminate based on race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information. We are dedicated to fostering a culture of inclusion, diversity, and equity. Everyone Valued – Everyone Included.
Work location
Work model: Hybrid
Main Street, Concord, Middlesex County, Massachusetts, 01742, United States
Concord, Massachusetts
Key Responsibilities
- check_circleManage executive calendars end-to-end including scheduling across time zones and resolving conflicts
- check_circleSupport board meetings and offsites from planning through execution including vendor and budget management
- check_circleMaintain and improve administrative processes, systems, and documentation for executive efficiency
- check_circleBuild and maintain prompt templates and reusable workflows for common executive tasks
- check_circleTriage and manage executive communications across email and Slack while drafting responses
- check_circleHandle highly confidential information regarding people matters, compensation, and strategic initiatives
- check_circleCoordinate domestic and international travel including flights, hotels, and detailed itineraries
- check_circlePartner with cross-functional teams to execute executive priorities and maintain operating rhythms
- check_circleDrive meeting effectiveness by confirming objectives, preparing materials, and capturing action items
- check_circleLeverage AI tools to draft communications, synthesize research, and optimize scheduling workflows
- check_circleCreate polished meeting prep packets, post-meeting recaps, and executive-ready summaries
- check_circleSummarize key updates from multiple sources into clear digests to support executive prioritization
Requirements
- verified5+ years of experience providing executive-level administrative support
- verifiedEligible to work in the United States
- verifiedProficiency with modern workplace tools (Google Workspace, Microsoft 365, Slack, Zoom, Salesforce, Concur/Expensify, Notion/Confluence, Asana/Jira)
- verifiedExperience coordinating travel, events, and offsites
- verifiedAbility to use AI tools (e.g., ChatGPT, Claude, Microsoft Copilot, Gemini)
Nice to Have
Experience in a fast-paced technology or SaaS environment.
Benefits & Perks
check_circleCompetitive Medical, Dental, and Vision Insurancecheck_circleCompany Paid Life Insurance, Short- and Long-Term Disability Planscheck_circleSupplemental Insurance Options including critical illness, accident, and hospital planscheck_circleCommuter Benefits for transit and parking401(k) with Company Match
Similar Job Opportunities
Frequently asked questions about Executive Assistant at Tripleseat
What does a Executive Assistant at Tripleseat do?expand_more
A Executive Assistant at Tripleseat is responsible for the following: Manage executive calendars end-to-end including scheduling across time zones and resolving conflicts; Support board meetings and offsites from planning through execution including vendor and budget management; Maintain and improve administrative processes, systems, and documentation for executive efficiency; and Build and maintain prompt templates and reusable workflows for common executive tasks.
What are the requirements for this Executive Assistant role?expand_more
Tripleseat is looking for candidates who meet the following requirements: 5+ years of experience providing executive-level administrative support; Eligible to work in the United States; Proficiency with modern workplace tools (Google Workspace, Microsoft 365, Slack, Zoom, Salesforce, Concur/Expensify, Notion/Confluence, Asana/Jira); Experience coordinating travel, events, and offsites; and Ability to use AI tools (e.g., ChatGPT, Claude, Microsoft Copilot, Gemini).
Where is the Executive Assistant role at Tripleseat located?expand_more
Executive Assistant at Tripleseat is based in Main Street, Concord, Middlesex County, Massachusetts, 01742, United States. This is a hybrid role.
Is this Executive Assistant job remote, hybrid, or on-site?expand_more
Tripleseat has listed this Executive Assistant role as hybrid.
How much experience is required for this Executive Assistant role?expand_more
Executive Assistant at Tripleseat typically requires 5+ years of relevant experience at the mid level level.
What skills do you need for the Executive Assistant role at Tripleseat?expand_more
Key skills for Executive Assistant at Tripleseat include Google Workspace; Microsoft 365; Slack; Zoom; Salesforce; Concur; Expensify; and Notion.
What category does the Executive Assistant role belong to?expand_more
Executive Assistant at Tripleseat is part of the it job category on Recrutus.
About Tripleseat
Tripleseat operates as a web-based platform within the hospitality industry, headquartered in Concord, Massachusetts. The company specializes in catering and event management solutions designed specifically for restaurants, hotels, and unique venues. By automating the booking process, the platform aims to increase sales while streamlining operational workflows for venue staff.
The system was developed by event planners to address the specific needs of their peers. It captures leads directly from a venue's website and Facebook page, automatically populating necessary data to assist event managers. This functionality allows users to build client databases that track booking history, generate required documents instantly, and update all files simultaneously. The platform also syncs information to a web-accessible calendar, enabling access to event details from any location at any time.
Through these integrated tools, Tripleseat simplifies the end-to-end event process for the restaurant business. The solution helps venues manage inquiries and logistics efficiently, supporting a more organized approach to catering and special events.
Browse more roles: All Tripleseat jobs, it jobs on Recrutus.