Event Operations Coordinator

About the Role

The Event Operations Coordinator is a vital support role within the Performing Arts and Conference Center department, reporting directly to the Director of Event Operations. This position is essential for the seamless management and execution of a diverse calendar of events, including in-house gatherings, the presented season, and community festivals.

The role serves as a bridge between operational logistics and the artistic experience. You will ensure that every event, from setup to breakdown, runs smoothly by coordinating with various departments and managing complex hospitality needs for artists, staff, and vendors. This is a dynamic, fast-paced position that requires a flexible schedule to accommodate events taking place on evenings and weekends.

A Day in the Life

Your day will vary depending on the event cycle. During active events, you will be the operational backbone, overseeing catering and dressing room requirements, managing hospitality riders, and acting as a runner for tour managers. You will handle errands, coordinate artist transportation, and maintain the cleanliness and organization of prep kitchens and wardrobe rooms.

Between events, your focus shifts to planning and administration. You will create event estimates and settlements, prepare and distribute Banquet Event Orders (BEOs), and ensure all documentation is accurately stored in systems like Caterease, Artifax, and Google Drive. You will also assist with the physical setup and breakdown of tables, chairs, and decorations, ensuring the venue is ready for the next experience.

Community Engagement

A unique aspect of this role is its deep connection to the local community. You will have the opportunity to support major community festivals, including Independence Day, El Grito, Dia De Los Muertos, and Winter Wonderland, helping to bring cultural celebrations to life for the public.

Hiring Process

Interested candidates should submit their application through the official career portal. The selection process typically involves a review of qualifications followed by an interview with the Director of Event Operations to discuss experience and availability.

Our Culture & Commitment

The California Center for the Arts, Escondido is proud to be an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factors under federal, state, or local law. We value a diverse workforce that reflects the community we serve.