Event Coordinator
Not Disclosed•Part-TimeOn-site
location_on1194, Atlanta Way, Costa Mesa, Orange County, California, 92626, United States
About the Role
The Event Coordinator serves as the operational backbone of the Event Sales & Services Department, ensuring a seamless experience for clients, promoters, and the public. This position is dedicated to maintaining 100% client retention and driving revenue through highly effective communication and outstanding customer service. The role requires a proactive individual who can manage the full lifecycle of assigned Year Round Events, from initial client tours and contract development to on-site execution and post-event settlement.
As the primary liaison between the District and various internal departments—including Maintenance, Operations, Parking, and Technology—the Coordinator ensures that every event is staged with precision. The role demands flexibility, as the schedule varies based on event assignments, with increased hours during heavier event schedules and a mandatory commitment to all 23 days of the annual OC Fair. The Coordinator represents the District during actual events, overseeing setup and tear-down while ensuring compliance with all safety and security regulations.
Work Environment
This position operates in a fast-paced environment that spans both indoor and outdoor settings, requiring adaptability to all types of weather. The work environment can be loud during outdoor events and large indoor gatherings. While the role involves significant on-site activity, including setting up equipment and managing logistics, it also includes occasional indoor office work in a casual professional setting. The Coordinator must be prepared to work outside normal business hours to meet the demands of events and programs.
Application Instructions
Candidates interested in this part-time position (approximately 2-3 days per week, not to exceed 122 days per year) should ensure they meet the core qualifications, including at least two years of event coordination experience in a large civic or entertainment venue. Applicants must be available to work the full duration of the annual OC Fair and possess strong organizational and communication skills.
Work location
Work model: On-site
1194, Atlanta Way, Costa Mesa, Orange County, California, 92626, United States
Costa Mesa, California
Key Responsibilities
Similar Job Opportunities
Skills, education and keywords
Skills: MS Word, Outlook, Excel, Event Booking Software.
Education: Bachelor Degree in Hospitality Management, Business Administration or similar field of study.
Frequently asked questions about Event Coordinator at OC Fair & Event Center
What does a Event Coordinator at OC Fair & Event Center do?expand_more
Day-to-day, the Event Coordinator at OC Fair & Event Center will meet with prospective promoters to conduct facility tours and determine event requirements; ensure venue readiness and maintain contact with promoters and the public for satisfaction; maintain effective communication with internal and external customers; and monitor event services provided by the master concessionaire and food truck programs.
What are the requirements for this Event Coordinator role?expand_more
OC Fair & Event Center is looking for candidates who meet the following requirements: 18 years of age; 2+ years coordinating events in large civic center, auditorium, theater, hotel or similar environment; 1 year coordinating staff involved in events; Proficient in MS Word, Outlook, Excel and Event Booking software; Available to work all 23 days of annual OC Fair; and Bachelor Degree in Hospitality Management, Business Administration or similar field (preferred).
Where is the Event Coordinator role at OC Fair & Event Center located?expand_more
Event Coordinator at OC Fair & Event Center is based in 1194, Atlanta Way, Costa Mesa, Orange County, California, 92626, United States. This is a on-site role.