Coordinator, Logistics – Entertainment Production (Temporary Assignment)
Not Disclosed•Full-TimeOn-site
location_onEmbassy Suites by Hilton Orlando Downtown, 191, East Pine Street, Central Business District, Orlando, Orange County, Florida, 32801, United States
About the Team
This role supports the Entertainment Production team, serving as a central hub for coordinating planning, logistics, and execution across all projects. The team collaborates with a wide network of internal and external stakeholders, including Technical Entertainment disciplines, Art & Design, Operations, Talent Booking, and Universal Creative, to ensure seamless project delivery.
About the Role
In this position, you will provide timely and accurate information critical to decision-making within a dynamic, changing environment. You will act as the first point of contact for team members, guests, and interdepartmental partners, applying company policies and procedures to support the completion of diverse projects ranging from video shoots to venue tours.
Your day-to-day involves managing complex logistics, including analyzing scheduling information to identify conflicts, coordinating space booking across the property, and overseeing the procurement of goods and services. You will also play a key role in maintaining safety and compliance by monitoring training requirements and ensuring team members meet seasonal performer standards. In the absence of a stage manager, you will oversee independent projects and compile necessary documentation for management.
Application Instructions
Your talent, skills, and experience will be rewarded with a competitive compensation package. Universal Orlando Resort is committed to building a diverse and inclusive workforce.
Equal Opportunity
Universal Orlando Resort is an equal opportunity employer.
Work location
Work model: On-site
Embassy Suites by Hilton Orlando Downtown, 191, East Pine Street, Central Business District, Orlando, Orange County, Florida, 32801, United States
Orlando, Florida
Key Responsibilities
- check_circleCoordinate planning, logistics, and execution of entertainment production projects
- check_circleCoordinate booking of property space across cross-divisional partners
- check_circleAssemble pre-event and post-event documentation including technical drawings
- check_circleAnalyze financial documentation to track missing payments and coordinate equipment rentals
- check_circleMonitor departmental safety compliance and schedule required training for team members
- check_circleOversee independent projects such as video shoots and venue tours in absence of stage manager
- check_circleManage team member scheduling including shift swaps and job code updates
- check_circleSupport procurement of goods and services by requesting vendor proposals
- check_circleCreate back-of-house project support plans for breakrooms and prep spaces
Requirements
- verifiedAssociate or Bachelor's degree preferred
- verified3+ years office administration and/or hospitality required
- verified1+ year within the professional Entertainment or theme park industry preferred
- verifiedAbility to utilize Microsoft Office including Outlook, Word, Excel
- verifiedAbility to read, analyze and interpret data and Excel spreadsheets
Nice to Have
Associate or Bachelor's degree. 1+ year within the professional Entertainment or theme park industry.
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office, Outlook, Word, Excel.
Education: Associate's degree preferred; Bachelor's degree preferred.
Frequently asked questions about Coordinator, Logistics – Entertainment Production (Temporary Assignment) at Universal Orlando Resort
What does a Coordinator, Logistics – Entertainment Production (Temporary Assignment) at Universal Orlando Resort do?expand_more
A Coordinator, Logistics – Entertainment Production (Temporary Assignment) at Universal Orlando Resort is responsible for the following: Coordinate planning, logistics, and execution of entertainment production projects; Coordinate booking of property space across cross-divisional partners; Assemble pre-event and post-event documentation including technical drawings; and Analyze financial documentation to track missing payments and coordinate equipment rentals.
What are the requirements for this Coordinator, Logistics – Entertainment Production (Temporary Assignment) role?expand_more
Universal Orlando Resort is looking for candidates who meet the following requirements: Associate or Bachelor's degree preferred; 3+ years office administration and/or hospitality required; 1+ year within the professional Entertainment or theme park industry preferred; Ability to utilize Microsoft Office including Outlook, Word, Excel; and Ability to read, analyze and interpret data and Excel spreadsheets.
Where is the Coordinator, Logistics – Entertainment Production (Temporary Assignment) role at Universal Orlando Resort located?expand_more
Coordinator, Logistics – Entertainment Production (Temporary Assignment) at Universal Orlando Resort is based in Embassy Suites by Hilton Orlando Downtown, 191, East Pine Street, Central Business District, Orlando, Orange County, Florida, 32801, United States. This is a on-site role.
Is this Coordinator, Logistics – Entertainment Production (Temporary Assignment) job remote, hybrid, or on-site?expand_more
Universal Orlando Resort has listed this Coordinator, Logistics – Entertainment Production (Temporary Assignment) role as on-site.
How much experience is required for this Coordinator, Logistics – Entertainment Production (Temporary Assignment) role?expand_more
Coordinator, Logistics – Entertainment Production (Temporary Assignment) at Universal Orlando Resort typically requires 3+ years of relevant experience at the mid level level.
What skills do you need for the Coordinator, Logistics – Entertainment Production (Temporary Assignment) role at Universal Orlando Resort?expand_more
Key skills for Coordinator, Logistics – Entertainment Production (Temporary Assignment) at Universal Orlando Resort include Microsoft Office; Outlook; Word; and Excel.
What education is required for Coordinator, Logistics – Entertainment Production (Temporary Assignment) at Universal Orlando Resort?expand_more
Educational requirements for this role: Associate's degree preferred; and Bachelor's degree preferred.
What category does the Coordinator, Logistics – Entertainment Production (Temporary Assignment) role belong to?expand_more
Coordinator, Logistics – Entertainment Production (Temporary Assignment) at Universal Orlando Resort is part of the hospitality & catering job category on Recrutus.