Coordinator, Education Administration
Not Disclosed•Full-TimeOn-site
location_onMonroe Harbor, 400, East Monroe Street, Jewelers Row, Loop, Chicago, South Chicago Township, Cook County, Illinois, 60603, United States
About the Museum
The Griffin Museum of Science and Industry in Chicago is the largest and most interactive science museum in the Western Hemisphere. Our mission is to inspire the inventive genius in everyone through world-class exhibitions and engaging guest experiences. We provide programs that deepen the engagement of students and teachers in science and related disciplines, with a vision to motivate children to achieve their full potential in STEM fields.
We foster a creative, collaborative, and innovative environment where employees are surrounded by a team of dynamic, smart, and passionate individuals. Our culture is built on values of kindness, empathy, and collaboration, ensuring the Museum remains a welcoming place for both guests and colleagues.
About the Role
The Education Administrative Coordinator serves as a vital support partner to the Chief Learning and Partnerships Officer (CLPO). This role is essential for leading the implementation of strategic plans and educational programming for the Griffin Museum of Science and Industry. You will act as the operational backbone for the Education Division, organizing and coordinating activities related to strategic partnerships, division meetings, and cross-divisional collaboration to ensure organizational goals are met.
In this position, you will manage complex logistics, including calendar coordination, travel arrangements, and budget oversight for a $500k Education Admin budget. You will serve as a liaison between the Education Division and other departments, such as Finance, while managing external consultant relationships and maintaining partnership records in Salesforce. This role offers a unique opportunity to support the next generation of inventive genius while working in a fast-paced, high-energy environment.
Our Commitment to Diversity and Inclusion
Griffin MSI is committed to advancing diversity, equity, accessibility, and inclusion (DEAI) across our workforce, experiences, and day-to-day operations. As an Equal Opportunity/Affirmative Action employer, we provide equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status. We believe that every employee plays a role in making the Museum a welcoming place for all.
Application Process
If you are passionate about our vision and eager to join a team of innovators, we invite you to apply. Please submit your resume and cover letter through our official careers portal. We look forward to reviewing your application and discussing how your skills can contribute to our mission.
Work location
Work model: On-site
Monroe Harbor, 400, East Monroe Street, Jewelers Row, Loop, Chicago, South Chicago Township, Cook County, Illinois, 60603, United States
Chicago, Illinois
Key Responsibilities
- check_circleOversee the $500k Education Admin budget, including purchase orders, invoices, and expense reports
- check_circleManage external consultant and contractor relationships to support various projects
- check_circlePrepare draft communications and proposals for partner stewardship initiatives
- check_circleServe as project coordinator for various division initiatives
- check_circlePrepare meeting materials, slides, and briefing memos for the Chief Learning and Partnerships Officer
- check_circleCoordinate division meetings and serve as liaison to other museum divisions
- check_circleManage resource allocation for shared spaces and calendars
- check_circleLiaise with the Finance Division to support budget and grant tracking
- check_circleManage executive calendar, travel arrangements, mail, and phone communications
Requirements
- verifiedOne to three years of related work experience
- verifiedHigh School Diploma required, bachelor's degree preferred
- verifiedProficient in MS Office (Word, Excel, PowerPoint, Outlook)
- verifiedProficiency in Canva and Asana
- verifiedAbility to work occasional evenings or weekend events
Nice to Have
Non-profit or management experience. Bachelor's degree.
Benefits & Perks
check_circleComprehensive medical, dental, and vision planscheck_circleTime off program including vacation, sick, and personal dayscheck_circle10 Company Holidayscheck_circle401(k) plans (Traditional and Roth) with generous employer matchVoluntary benefit plans including transportation and legal
