Contract Manager
Not Disclosed•Full-TimeHybrid
location_on5, Lispenard Street, Manhattan, New York County, New York, 10013, United States
About Public Health Solutions
Health disparities among New Yorkers are large, persistent, and increasing. Public Health Solutions (PHS) exists to change that trajectory and support underserved New Yorkers and their families to achieve optimal health and build pathways to reach their potential. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing direct services to underserved families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services.
PHS receives and administers hundreds of millions of dollars from Federal, New York State (NYS), New York City (NYC), and private funding sources to improve public health and human services. We administer funds on behalf of external partners as well as internal programs through contracts with small, medium, and large non-profit organizations located in all five boroughs of New York City. Current contracts support initiatives such as CDC HIV Prevention, CDC Emergency Preparedness, ASPR Hospital Preparedness, HRSA Ryan White Part A services, NYS Medicaid expansion services, and NYC substance use prevention services.
About the Role
Reporting to a Portfolio Manager, the Contract Manager serves as the steward of the entire contracting lifecycle. This role is vital to ensuring that the millions of dollars PHS administers are utilized effectively to support public health goals. You will coordinate with internal and external stakeholders to monitor contractor performance and spending, while providing the technical assistance necessary to promote effective program implementation.
In this position, you will act as a bridge between PHS and our network of non-profit partners across the five boroughs. Your day-to-day involves advising on solicitations, negotiating scopes of work and budgets, and executing contracts and amendments. Beyond the paperwork, you will maintain positive relationships with contractors, ensuring clear communication of expectations. You will monitor spend-down and adherence to approved budgets, reviewing expense invoices to ensure costs are allowable, allocable, and reasonable in compliance with regulations like Federal 2 CFR 200. When challenges arise, you will facilitate site visits, draft reports, and help develop corrective action plans to resolve issues. Ultimately, you ensure that every contract closes out with accurate final performance and financial reports, meeting all deliverable requirements.
Our Culture and Commitment to Diversity
At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. We believe that a team reflecting the diverse population we serve is essential to our mission of creating healthier, more equitable communities.
If you find you don't have experience in all the areas listed in the qualifications, we still encourage you to apply and share your background and experiences. We are eager to discover how your unique perspective can bring positive transformations to our team.
PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.
Application Instructions
We look forward to learning more about you. Please submit your application to share your background and experiences. For more information about our work, please visit healthsolutions.org.
Work location
Work model: Hybrid
5, Lispenard Street, Manhattan, New York County, New York, 10013, United States
New York, New York
Key Responsibilities
- check_circleManage all aspects of the contract lifecycle from solicitation to closeout
- check_circleMonitor contractor spending and ensure adherence to approved budgets
- check_circleReview expenditure reports to ensure compliance with federal regulations
- check_circleTrack performance metrics and milestones to ensure contractor goals are met
- check_circleProvide technical assistance and develop corrective action plans for contractors
- check_circleEnsure timely submission of final performance and financial reports at contract closeout
- check_circleNegotiate scopes of work and budgets with contractors and partners
Requirements
- verifiedBachelor's degree or equivalent in public health, public administration, or related program or contract monitoring experience
- verifiedMinimum 3+ years of work experience
- verifiedExperience reviewing and negotiating scopes of work, budgets, payment requests, and programmatic data
- verifiedKnowledge of post award grant management procedure and public health service provision in non-profit organizations
- verifiedProficiency in Microsoft Office
Nice to Have
Experience with contract lifecycle management systems (e.g., Agiloft).
Benefits & Perks
check_circleHybrid Work Schedulecheck_circleGenerous Paid Time Off and Holidayscheck_circleMedical, Dental, and Vision insurancecheck_circleFlexible Spending Accounts and Commuter BenefitsCompany Paid Life Insurance and Disability Coverage
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Skills, education and keywords
Skills: Microsoft Office, Agiloft, Contract Lifecycle Management, Grant Management, Public Health, Public Administration, 2 CFR 200.
Education: Bachelor's degree in public health, public administration, or equivalent experience.
Frequently asked questions about Contract Manager at Public Health Solutions
What does a Contract Manager at Public Health Solutions do?expand_more
In this Contract Manager at Public Health Solutions role, you will manage all aspects of the contract lifecycle from solicitation to closeout; monitor contractor spending and ensure adherence to approved budgets; review expenditure reports to ensure compliance with federal regulations; and track performance metrics and milestones to ensure contractor goals are met.
What are the requirements for this Contract Manager role?expand_more
To qualify for the Contract Manager at Public Health Solutions position, applicants should have: Bachelor's degree or equivalent in public health, public administration, or related program or contract monitoring experience; Minimum 3+ years of work experience; Experience reviewing and negotiating scopes of work, budgets, payment requests, and programmatic data; Knowledge of post award grant management procedure and public health service provision in non-profit organizations; and Proficiency in Microsoft Office.
Where is the Contract Manager role at Public Health Solutions located?expand_more
Contract Manager at Public Health Solutions is based in 5, Lispenard Street, Manhattan, New York County, New York, 10013, United States. This is a hybrid role.
Is this Contract Manager job remote, hybrid, or on-site?expand_more
Public Health Solutions has listed this Contract Manager role as hybrid.
How much experience is required for this Contract Manager role?expand_more
Contract Manager at Public Health Solutions typically requires 3+ years of relevant experience at the mid level level.
What skills do you need for the Contract Manager role at Public Health Solutions?expand_more
Key skills for Contract Manager at Public Health Solutions include Microsoft Office; Agiloft; Contract Lifecycle Management; Grant Management; Public Health; Public Administration; and 2 CFR 200.
What education is required for Contract Manager at Public Health Solutions?expand_more
Educational requirements for this role: Bachelor's degree in public health, public administration, or equivalent experience.
What category does the Contract Manager role belong to?expand_more
Contract Manager at Public Health Solutions is part of the trade & construction job category on Recrutus.