Communications Coordinator
Not Disclosed•Full-TimeOn-site
location_onPlanifyr
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. Consistently ranked among the top 10 universities in the U.S. News & World Report survey, Penn features 12 highly-regarded schools that provide opportunities for undergraduate, graduate, and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer, Penn has been ranked nationally on many occasions, with the most recent award from Forbes naming Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
About the Wharton School
Founded in 1881 as the world's first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education's individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a diverse population of staff, representing a rich array of backgrounds, expertise, and cultures.
About the Role
The Communications Coordinator plays an integral role in the Undergraduate Division's communications efforts. Reporting to the Associate Director of Communications, this position supports students' academic exploration and co-curricular engagement while upholding Wharton and University standards. The role involves updating and maintaining websites, drafting, formatting, and proofreading communications and marketing materials, coordinating content production, and ensuring consistent, brand-aligned messaging across platforms. This is a dynamic position within a fast-paced environment where you will help shape the narrative of one of the world's premier business schools.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state, or local law.
Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Work location
Work model: On-site
Planifyr
Key Responsibilities
- check_circleSupport frontline communication needs by moderating class listservs and responding to inquiries
- check_circleCoordinate content development for print, digital, and audio/visual platforms with program staff
- check_circleDraft, format, and proofread communications and marketing materials such as newsletters and event announcements
- check_circleMonitor, maintain, and update Division websites to ensure information is current and relevant
- check_circleDevelop, document, and disseminate communication policies, procedures, and best-practice guidelines
Requirements
- verifiedBachelor's degree or equivalent combination of education and experience
- verified3 to 5 years of relevant professional experience in communications, marketing, or digital content
- verifiedExperience maintaining and updating websites (WordPress or comparable CMS)
- verifiedExperience creating or editing basic graphics (Adobe Creative Suite and/or Canva)
- verifiedExperience drafting, editing, formatting, and proofreading written communications
- verifiedProficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook)
- verifiedFamiliarity with HTML and form builders (e.g., Gravity Forms)
Nice to Have
Proficiency in Adobe Photoshop, Lightroom, and/or Illustrator. Experience supporting CampusGroups or similar enterprise community platform. Familiarity with basic analytics and reporting for websites, email campaigns, and/or social media (Google Analytics, Sprout Social). Familiarity with email marketing tools and e-newsletters, including content preparation and formatting (Campaign Monitor, Constant Contact, MailChimp, etc.). Working knowledge of brand standards and ability to apply them consistently across digital and print materials.
Benefits & Perks
check_circleComprehensive medical, prescription, behavioral health, dental, vision, and life insurancecheck_circleFlexible spending accounts for health care and dependent care expensescheck_circleTuition assistance for employees, spouses, and dependent children at Penn and other institutionscheck_circleGenerous retirement plans including Basic, Matching, and Supplemental options via TIAA and Vanguard
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Skills, education and keywords
Skills: Wordpress, Adobe Creative Suite, Canva, Microsoft Office, Powerpoint, Excel, Word, Outlook, HTML, Gravity Forms.
Education: Bachelor's degree or equivalent combination of education and experience.
Frequently asked questions about Communications Coordinator at Penn Medicine, University of Pennsylvania Health System
What does a Communications Coordinator at Penn Medicine, University of Pennsylvania Health System do?expand_more
Day-to-day, the Communications Coordinator at Penn Medicine, University of Pennsylvania Health System will support frontline communication needs by moderating class listservs and responding to inquiries; coordinate content development for print, digital, and audio/visual platforms with program staff; draft, format, and proofread communications and marketing materials such as newsletters and event announcements; and monitor, maintain, and update division websites to ensure information is current and relevant.
What are the requirements for this Communications Coordinator role?expand_more
To qualify for the Communications Coordinator at Penn Medicine, University of Pennsylvania Health System position, applicants should have: Bachelor's degree or equivalent combination of education and experience; 3 to 5 years of relevant professional experience in communications, marketing, or digital content; Experience maintaining and updating websites (WordPress or comparable CMS); Experience creating or editing basic graphics (Adobe Creative Suite and/or Canva); Experience drafting, editing, formatting, and proofreading written communications; and Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
Where is the Communications Coordinator role at Penn Medicine, University of Pennsylvania Health System located?expand_more
Communications Coordinator at Penn Medicine, University of Pennsylvania Health System is based in Planifyr. This is a on-site role.
Is this Communications Coordinator job remote, hybrid, or on-site?expand_more
Penn Medicine, University of Pennsylvania Health System has listed this Communications Coordinator role as on-site.
How much experience is required for this Communications Coordinator role?expand_more
Communications Coordinator at Penn Medicine, University of Pennsylvania Health System typically requires 3–5 years of relevant experience at the mid level level.
What skills do you need for the Communications Coordinator role at Penn Medicine, University of Pennsylvania Health System?expand_more
Key skills for Communications Coordinator at Penn Medicine, University of Pennsylvania Health System include Wordpress; Adobe Creative Suite; Canva; Microsoft Office; Powerpoint; Excel; Word; and Outlook.
What education is required for Communications Coordinator at Penn Medicine, University of Pennsylvania Health System?expand_more
Educational requirements for this role: Bachelor's degree or equivalent combination of education and experience.
What category does the Communications Coordinator role belong to?expand_more
Communications Coordinator at Penn Medicine, University of Pennsylvania Health System is part of the pr, advertising & marketing job category on Recrutus.