Commercial Property Administrator
Not Disclosed•Full-TimeOn-site
location_onChapelwood United Methodist Church, Chapelwood Court, Piney Point Village, Harris County, Texas, 77024, United States
About the Role
The Property Administrator serves as a vital operational partner to the Property Manager within the Energy Corridor of Houston, TX. This role is designed to ensure the seamless administrative functioning of commercial properties, acting as the primary point of contact for tenants, prospective tenants, owners, and vendors. The position goes beyond standard clerical duties; it requires a proactive approach to customer service, focusing on productivity and results to foster positive relationships and maintain high standards of property management.
In this entrepreneurial environment, the Property Administrator manages the day-to-day administrative lifecycle of the property. From coordinating meetings and special events to maintaining critical lease files and tracking HVAC contracts, the role ensures that all operational details are handled with precision. The position also plays a key financial support role, assisting with accounts payable and receivable, preparing monthly financial reports, and contributing to the annual budget process. Success in this role demands the ability to handle multiple projects with changing priorities while maintaining strict confidentiality and delivering exceptional communication skills.
Work location
Work model: On-site
Chapelwood United Methodist Church, Chapelwood Court, Piney Point Village, Harris County, Texas, 77024, United States
Piney Point Village, Texas
Key Responsibilities
- check_circleProvide full administrative support including phone support, typing, reports, and filing
- check_circleProcess invoices and prepare monthly financial reports in accounting software
- check_circlePrepare and coordinate bid proposals, service contracts, and approved invoices
- check_circleTranscribe contracts, leases, proposals, addendums, and correspondence
- check_circlePrepare financial spreadsheets and assist with annual budget preparation
- check_circlePrepare and distribute tenant move-in packages and order tenant gifts
- check_circleGreet tenants, prospective tenants, vendors, and guests to ensure positive relationships
- check_circleInvoice tenant rebills for meter readings, HVAC, and other utilities
- check_circleAssist with lease administration activities including lease setup and changes
- check_circleOrder and maintain office supplies, tenant door plaques, and property signage
- check_circleMaintain lease files, HVAC contracts, and insurance certificate tracking systems
- check_circleMaintain parking records, building access card logs, and contact lists
Requirements
- verifiedHigh school diploma or GED equivalent
- verified5+ years clerical or administrative experience
- verified2-3 years property management experience
- verifiedIntermediate to advanced MS 365 Word, Excel, and Outlook proficiency
- verifiedCommercial real estate experience required
Nice to Have
College courses. Bachelor's Degree. Real estate experience. 2-3 years of property management experience with a strong accounting background. Proficiency in Argus, MRI, or Skyline accounting software.
Similar Job Opportunities
Skills, education and keywords
Skills: MS 365 Word, MS 365 Excel, MS 365 Outlook, Argus, Mri, Skyline.
Education: High school diploma or GED equivalent required; Bachelor's Degree preferred.
Frequently asked questions about Commercial Property Administrator at TBG | The Bachrach Group
What does a Commercial Property Administrator at TBG | The Bachrach Group do?expand_more
In this Commercial Property Administrator at TBG | The Bachrach Group role, you will provide full administrative support including phone support, typing, reports, and filing; process invoices and prepare monthly financial reports in accounting software; prepare and coordinate bid proposals, service contracts, and approved invoices; and transcribe contracts, leases, proposals, addendums, and correspondence.
What are the requirements for this Commercial Property Administrator role?expand_more
To qualify for the Commercial Property Administrator at TBG | The Bachrach Group position, applicants should have: High school diploma or GED equivalent; 5+ years clerical or administrative experience; 2-3 years property management experience; Intermediate to advanced MS 365 Word, Excel, and Outlook proficiency; and Commercial real estate experience required.
Where is the Commercial Property Administrator role at TBG | The Bachrach Group located?expand_more
Commercial Property Administrator at TBG | The Bachrach Group is based in Chapelwood United Methodist Church, Chapelwood Court, Piney Point Village, Harris County, Texas, 77024, United States. This is a on-site role.
Is this Commercial Property Administrator job remote, hybrid, or on-site?expand_more
TBG | The Bachrach Group has listed this Commercial Property Administrator role as on-site.
How much experience is required for this Commercial Property Administrator role?expand_more
Commercial Property Administrator at TBG | The Bachrach Group typically requires 2–5 years of relevant experience at the mid level level.
What skills do you need for the Commercial Property Administrator role at TBG | The Bachrach Group?expand_more
Key skills for Commercial Property Administrator at TBG | The Bachrach Group include MS 365 Word; MS 365 Excel; MS 365 Outlook; Argus; Mri; and Skyline.
What education is required for Commercial Property Administrator at TBG | The Bachrach Group?expand_more
Educational requirements for this role: High school diploma or GED equivalent required; and Bachelor's Degree preferred.
What category does the Commercial Property Administrator role belong to?expand_more
Commercial Property Administrator at TBG | The Bachrach Group is part of the admin job category on Recrutus.
About TBG | The Bachrach Group
TBG | The Bachrach Group operates as a full-service staffing and recruiting firm headquartered in New York, NY. For more than five decades, the organization has provided talent solutions across the staffing and recruiting industry. The company serves a diverse range of sectors including Accounting, Technology, Healthcare, Finance, Legal, and Real Estate, among others. TBG specializes in sourcing executive, mid-level, and entry-level professionals for project-based, contract, contract-to-hire, and direct hire roles.
With a national footprint extending beyond its New York headquarters, the firm maintains offices in numerous markets such as Atlanta, Boston, Chicago, Los Angeles, San Francisco, and Washington D.C. This geographic presence allows TBG to deliver resources comparable to a large national entity while maintaining the personalized service typical of a boutique agency. The team focuses on meticulously vetting candidates to ensure high-quality placements for clients seeking reliable staffing support. The organization connects employers with top-tier talent across over thirty distinct practice areas, facilitating workforce needs from administrative support to specialized engineering and cybersecurity roles.
Browse more roles: All TBG | The Bachrach Group jobs, admin jobs on Recrutus.