Business Coordinator I
Not Disclosed•Full-TimeOn-site
location_on1577, West Lynwood Avenue, Keystone Park, San Antonio, Bexar County, Texas, 78201, United States
About the Department
The Department of Natural Sciences at Texas A&M University-San Antonio is dedicated to advancing scientific knowledge and education. As a vital team member, the Business Coordinator ensures the smooth, efficient, and compliant operation of the department's administrative and business functions. This role serves as a primary point of contact for departmental operations, integrating core administrative tasks with fiscal, personnel, and operational oversight to support the department chair, faculty, and staff.
About the Role
This position provides comprehensive support by managing complex, sensitive, and concurrent priorities. You will act as a liaison with financial, payroll, and human resources offices to facilitate personnel actions, onboarding, and compliance. The role involves coordinating purchasing and inventory, assisting with contract and grant administration, and maintaining business and personnel records. Additionally, you will provide direct administrative support to departmental and programmatic activities, including seminars and special College of Arts & Sciences events. Working collaboratively within the College, you will interpret and apply university policies to ensure efficient operations while serving as a front-facing resource for visitors and inquiries.
Hiring Process
Applicants must submit a Cover Letter, Resume/CV, and Professional References prior to submission. Once an application is submitted, no changes or revisions can be made. For detailed instructions on the application process, please visit the university's job opportunities page. If you require accommodations for the application process, please contact Human Resources at (210) 784-2058.
Equal Opportunity & Culture
Texas A&M University-San Antonio values community engagement and encourages applicants committed to advancing the well-being and prosperity of our communities. We are an Equal Opportunity/Veterans/Disability Employer. All positions are security-sensitive; employment is contingent upon the institution's verification of credentials and the completion of a criminal history investigation.
Work location
Work model: On-site
1577, West Lynwood Avenue, Keystone Park, San Antonio, Bexar County, Texas, 78201, United States
San Antonio, Texas
Key Responsibilities
- check_circleCoordinate annual fiscal year closing activities and manage routine fiscal operations
- check_circleOversee procurement card procedures, purchasing activities, and inventory management processes
- check_circleServe as liaison with financial, payroll, and HR offices to support personnel actions and compliance
- check_circleCoordinate hiring processes including posting positions, scheduling interviews, and managing documentation
- check_circleMaintain personnel files and track hiring approvals, renewals, terminations, and visa processing
- check_circleCoordinate departmental seminars, special events, and guest travel logistics including booking
- check_circleInterpret and apply university policies to ensure efficient and compliant departmental operations
- check_circleReview requisitions, invoices, travel requests, and expense reports while monitoring budget activity
- check_circle
Requirements
- verifiedBachelor's degree
- verifiedTwo (2) years of related experience
- verifiedCriminal history check
- verifiedWork on campus
Nice to Have
Five (5) years administrative or office management experience, preferably in an academic or educational setting. Experience with hiring processes, including recruiting and onboarding. Experience with budgeting and financial systems. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with university administrative software (e.g., Concur/Emburse, Jira, Canopy).
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Skills, education and keywords
Skills: Microsoft Office Suite, Word, Excel, Powerpoint, Concur/emburse, Jira, Canopy.
Education: Bachelor's degree required.
Frequently asked questions about Business Coordinator I at Texas A&M University System
What does a Business Coordinator I at Texas A&M University System do?expand_more
Day-to-day, the Business Coordinator I at Texas A&M University System will coordinate annual fiscal year closing activities and manage routine fiscal operations; oversee procurement card procedures, purchasing activities, and inventory management processes; serve as liaison with financial, payroll, and hr offices to support personnel actions and compliance; and coordinate hiring processes including posting positions, scheduling interviews, and managing documentation.
What are the requirements for this Business Coordinator I role?expand_more
Texas A&M University System is looking for candidates who meet the following requirements: Bachelor's degree; Two (2) years of related experience; Criminal history check; and Work on campus.
Where is the Business Coordinator I role at Texas A&M University System located?expand_more
Business Coordinator I at Texas A&M University System is based in 1577, West Lynwood Avenue, Keystone Park, San Antonio, Bexar County, Texas, 78201, United States. This is a on-site role.
Is this Business Coordinator I job remote, hybrid, or on-site?expand_more
Texas A&M University System has listed this Business Coordinator I role as on-site.
How much experience is required for this Business Coordinator I role?expand_more
Business Coordinator I at Texas A&M University System typically requires 2+ years of relevant experience at the mid level level.
What skills do you need for the Business Coordinator I role at Texas A&M University System?expand_more
Key skills for Business Coordinator I at Texas A&M University System include Microsoft Office Suite; Word; Excel; Powerpoint; Concur/emburse; Jira; and Canopy.
What education is required for Business Coordinator I at Texas A&M University System?expand_more
Educational requirements for this role: Bachelor's degree required.
What category does the Business Coordinator I role belong to?expand_more
Business Coordinator I at Texas A&M University System is part of the admin job category on Recrutus.